The best virtual office companies enable any remote business to build a physical presence with a registered professional address. They offer additional services, such as a live receptionist, phone system, mail handling, and meeting rooms, giving you the advantages of a physical office without the actual overhead costs. In terms of pricing, these providers offer flexible membership terms and payments, depending on the preferred location.
Based on our evaluation, we recommend the following virtual office companies:
- Davinci Virtual Office: Best for global expansion
- Alliance Virtual Offices: Best for receptionist support
- Northwest Registered Agent: Best for affordability
- Regus: Best for flexible workspaces
- Servcorp: Best for hybrid work
- Sococo: Best for remote teams
Best Virtual Office Companies Compared
Providers | Monthly Starting Price | Key Features | FSB Rating |
---|---|---|---|
$49 |
| 4.83 out of 5 | |
$49 |
| 4.73 out of 5 | |
$29 |
| 4.47 out of 5 | |
$45 |
| 4.40 out of 5 | |
$79.20 |
| 4.38 out of 5 | |
$14.99 per user |
| 4.22 out of 5 | |
Davinci Virtual Office: Best Overall for Global Expansion
What We Liked
- Wide range of locations locally and overseas
- Availability of 20,000 meeting spaces
- Registered agent services
Where It Falls Behind
- Extra fee for the virtual office setup
- Additional cost for mail receipt and forwarding
- Live receptionist service is a bit pricey
Davinci Virtual Office Pricing
- Virtual office One-time setup fee starts at $150 : Starts at $49 monthly, depending on the location, with a $150 one-time setup fee for location services
- Add-ons:
- Meeting spaces: $5 per hour
- Virtual addresses: $50 per month
- Coworking spaces: $10 per hour
- Live receptionist: Starts at $129 per month with 50 answering minutes
- Live web chat: Starts at $79 per month with 25 chat sessions
Davinci Virtual Office is our overall best virtual office service for businesses wanting to expand internationally for a lower cost. It operates in over 100 countries, including Australia, Colombia, India, Indonesia, Spain, South Korea, and the U.K. This allows your business to expand in many overseas markets without having a dedicated office space.
Davinci Virtual has its very own live answering service that gives you a team of trained receptionists who will answer and manage your phone calls. Upgrading to the Premium live receptionist plan includes admin assistant services like appointment scheduling and order processing.
Unfortunately, Davinci Virtual Office charges separately for its business address, live receptionist, and meeting spaces. If you’re looking for an all-inclusive virtual office plan, check out Alliance Virtual Offices. A monthly subscription includes a business address, mail receipt, website, and the option to add a live receptionist service.
Davinci Virtual Office Features
- Business support center: Have important business documents ready using the center’s copying, color printing, and faxing services. Office supplies are available.
- Lobby directory listing: Establish credibility and professionalism by having your company’s name posted in the official lobby directory.
- Offices for different needs: Book permanent offices, meeting rooms, coworking spaces, and event venues.
Alliance Virtual Offices: Best for Receptionist Support
What We Liked
- On-demand access to meeting rooms and office spaces
- Use of onsite amenities like photocopier and printer
- Over 50 phone features
Where It Falls Behind
- Pricey $200 one-time setup fee
- Additional fees for virtual phone and business number
- Frequent mail forwarding is not included in its entry-level plan
Alliance Virtual Offices Monthly Pricing
- Platinum: Starts at $49 for a business address, mail receipt, business licensing, bank account, website, and lobby receptionist
- Platinum with live receptionist: Starts at $174 for everything in Platinum, 50 live answering minutes, VoIP phone service, and appointment scheduling, and meeting space access
- Platinum Plus: Starts at $99 for everything in Platinum, meeting rooms, and private office access
- Platinum Plus with live receptionist: Starts at $224 for everything in Platinum Plus, 50 live answering minutes, VoIP phone service, and appointment scheduling, and meeting space access
Alliance Virtual Offices is one of the best virtual office services offering dedicated plans for professional phone answering. Upon picking an office address, you can tie it with a live receptionist plan at a reasonable rate starting at $174 per month.
While most competitors have a similar live receptionist offering, Alliance Virtual Office offers additional live receptionist services as part of its monthly packages. These include a virtual phone system, business numbers, appointment scheduling, and lead capture.
Similar to Davinci Virtual, the drawback of choosing Alliance Virtual Services is that you need to pay a $200 one-time setup fee to get started. If you don’t want to spend more, go for Northwest Registered Agent, as its virtual office plan only costs $29 monthly.
Alliance Virtual Offices Features
- Office spaces: Book meeting rooms and coworking spaces as needed. The Platinum Plus plan offers the use of meeting rooms for up to 16 hours. The starting price for the coworking spaces is $150 per month.
- Valuable amenities: Visit the business center when you need to print important documents. Other amenities offered include coffee and snack stations.
- Business phone number: Choose between local and toll-free numbers, depending on your business needs. Maximize over 50 phone system features, including call screening, call recording, call waiting, caller ID, call blocking, and after-hours greetings.
Northwest Registered Agent: Best for Affordability
What We Liked
- Low-cost monthly plan
- Free credit card processing consultation
- Business phone number included in the basic plan
Where It Falls Behind
- Limited location options
- Fees for conference room rentals not clear
- Lacks coworking spaces and private offices
Northwest Registered Agent Monthly Pricing
- Virtual office: $29 for a business address, digital/physical mail forwarding, phone service, and suite number
- Add-ons:
- Mail forwarding: $20 per month
- Additional phone number: $9 per phone number
- Business website: $9 per month
- Registered agent: $125 a year for local document scanning, free limited mail forwarding, pre-filled state forms, and annual report compliance instructions and reminders
- Free trial: 60 days for phone service
Northwest Registered Agent is our best virtual office for small business on a budget, particularly startups and solopreneurs looking for an affordable U.S.-based business address. In fact, it’s significantly cheaper than other providers in this guide. Its monthly plan only costs $29, covering phone services and a unique suite number for a professional business address.
Its virtual office package includes voice-over-internet-protocol (VoIP) service that gives you a local phone number that works with your existing phone. Since the provider offers registered agent services, it helps businesses manage new company filing and registration of existing companies in other states.
Despite being budget-friendly, Northwest Registered Agent operates only in a selected number of U.S. states. If you want to set up an office in locations not covered by Northwest Registered Agent, you’ll likely find it in Regus, as it has a vast geographical footprint.
Northwest Registered Agent Features
- Free credit card processing consultation: Find the best and cheapest options for collecting payments. Cheap rates and pre-negotiated contract terms let you introduce hassle-free payment platforms for your clients.
- Registered agent: Ensures your business receives all legal documents from local law enforcement agencies like Federal Motor Carrier Safety Administration (FMCSA BOC-3) trucking filing.
- Mail forwarding: Let Alliance handle all the sorting, scanning, and forwarding necessary for each mail you receive. All business mails are handled by professionals who ensure proper handling of confidential information.
Regus: Best for Flexible Workspaces
What We Liked
- Mail handling at the base plan
- Flexible workspace types
- Geographical footprint extends overseas
Where It Falls Behind
- Displayed prices are based on two-year contracts
- Poor customer service, according to some users
- Workspace access locked in premium plans
Regus Monthly Pricing Pricing depends on location
- Business address: Starts at $45 for a business address and mail handling
- Virtual Office: Starts at $145 for a business address, local phone number, virtual receptionist, unlimited business lounge access, and two-day office use
- Virtual Office Plus: Starts at $189 for virtual office inclusions and five-day workspace access
Regus is our best virtual office space with its flexible workspace options for meeting rooms, coworking, events, and office space in over 4,000 locations worldwide. Customizable office rentals range from fully equipped offices to on-demand day offices. You can also choose multiple virtual addresses and relocate them at any time, allowing you to decide how and where you want to work.
The Virtual Office Plan covers a two-day use of a physical office at your chosen center, allowing you to explore the feasibility of certain locations for your business. Reserving workspaces is easy even while traveling since you can do it through a mobile app. Plus, you get complimentary access to business lounges around the world with Regus Express.
While Regus charges reasonably for business addresses, it gets more expensive if you consider a more comprehensive package or an in-demand location. If you’re looking for an affordable virtual office, Northwest Registered Agent is your best bet, as it only costs $29 per month.
Regus Features
- Airport lounge access: If you’re constantly traveling for work, you’ll benefit from Regus hubs in airport terminals. Here, you get access to Wi-Fi, enabling you to squeeze in work between flights.
- Community networking: On days when you’re meeting the team physically at a Regus office, you can meet other professionals and entrepreneurs in the events organized for the community.
- Professional receptionist: Maintain a professional image when clients and partners visit your virtual office to drop by packages or meet you face to face. The highly trained receptionist will welcome your guests.
Servcorp: Best for Hybrid Work
What We Liked
- Free first month of virtual office subscription
- Free use of coworking spaces worldwide (up to 3 hours per day)
- Broad range of location options
Where It Falls Behind
- Pricey entry-level plan
- Dedicated phone number comes with extra fees
- Office spaces are limited to four cities: New York, Chicago, Washington, D.C., and Houston
Servcorp Monthly Pricing Pricing depends on location
- Address package: Starts $79.20 for a business address, mail and courier management services, and worldwide complimentary access to coworking space for up to an hour per day
- Virtual office: Starts at $134.40 for a business address, mail management, local phone number, and dedicated receptionist
- Communications package: Starts at $79.20 for a local business number, dedicated receptionist, live call answering, forwarding messages, and interactive voicemail
Servcorp is the best virtual office space if you have a hybrid team needing a physical workspace for occasional on-site meetings or training. A subscription package includes a range of perks for meeting and working with colleagues in different types of offices. For one, it includes free access to coworking spaces worldwide for up to three hours.
Similarly, you have complimentary use of a private office or meeting room at your locale for a maximum of eight hours monthly. There’s also a one-day complimentary use of a private office in any location outside of your home city. Take advantage of this perk if you’re planning to switch to a permanent workplace and set up a physical office.
Before subscribing to Servcorp’s virtual office solutions, note that it only operates in four U.S. cities: New York, Chicago, Washington, D.C., and Houston. If your target location is not included in their portfolio, choose Regus or Davinci Virtual Office instead, both of which have a more extensive geographical footprint than Servcorp.
Servcorp Features
- Secretary and receptionist: The virtual receptionist picks up and redirects incoming calls to appropriate channels, ensuring you get all the important messages from clients. The virtual secretary, on the other hand, handles all the admin tasks like email and fax requirements.
- Mail forwarding: Even if you’re a highly mobile team, you’ll get the packages and mail you need wherever you are. Servcorp has flexible mail forwarding options.
- VoIP app: Use Servcorp Onefone to send and receive calls on your phone number from anywhere in the world. There are no international call or cellular global roaming charges.
Sococo: Best for Remote Teams
What We Liked
- Virtual collaboration tools that mimic real-life collaboration
- Generous conferencing minutes per month
- Integrations with popular video meeting software
Where It Falls Behind
- No physical business address since it operates purely online
- Lacks mail receipt and forwarding services
- Confusing user interface
Sococo Monthly Pricing
Sococo is among the best virtual office providers for remote teams that don’t need a physical workspace but want to feel connected all the same. It simulates a real-life office, with its layout view of the entire workplace, offices, and meeting rooms included, so you know where your team members are.
The typical actions in a physical office are mimicked as well. There’s an option to “get” a teammate and pull them into a real-time virtual discussion or “knock” on a meeting room to join the conference. Live audio and video conferencing tools are available, as well as team chat, and file and screen sharing. It’s available in mobile app form, making it easily accessible for remote teams.
As you would expect, the drawback in choosing an exclusively virtual office solution like Sococo is the lack of a physical address. There’s no admin staff handling mail to your workplace. If your team needs to meet now and then and receives mail on a daily basis, it’s better to choose Alliance Virtual Offices, as its subscription plan covers a business address, live receptionist, and mail handling.
Sococo Features
- Get User: Direct team members to specific huddle spaces within your virtual workspace. It’s as simple as right-clicking the avatar of the user you want to invite and selecting the option “Get User.”
- Integrations with conferencing platforms: Connect your Sococo virtual workspace to conferencing platforms like Zoom and Google Meet as well as unified communications tools Webex and Microsoft Teams. Slack also integrates with the platform.
- Floor plans and office decor: Create floor plans and assign rooms for various departments in your team. Add decor like lamps, tables, chairs, and cabinets to make the virtual office more like an actual office.
How We Evaluated the Best Virtual Office Companies
The market is teeming with various agencies offering legitimate business addresses and flexible workspaces. We handpicked six virtual office companies based on their popularity, customer feedback, and range of services. From there, we created a rubric scoring sheet where we rated each software against a set of criteria:
25% of Overall Score
We considered the monthly cost of virtual office plans of each provider. Providers earn additional points if they accept credit cards, offer volume discounts, and have a base plan below $50.
25% of Overall Score
We looked at the basic functions offered by virtual office companies, such as conference room rentals, mail forwarding, and live receptionist services. We also checked the number of local and global locations supported.
20% of Overall Score
Apart from a physical office address, the best virtual offices deliver a wealth of services to make remote work easier for teams. These include registered agent solutions, same-day digital scanning of mail, and phone services.
10% of Overall Score
We looked at the types of support channels the provider offers, including phone, live chat, and an email ticketing system. Additional points are awarded if all channels are available round-the-clock.
20% of Overall Score
Each provider received points based on our personal experience with the platforms and customer feedback regarding ease of use, standout features, and service delivery.
Frequently Asked Questions (FAQs)
When setting up a virtual office, you need to find a location that works best for your business and market. A great tip is to look for a location near where you live so it’s easier to pick up the mail and documents sent to your business address. From there, look for a virtual office company that supports your preferred office location. Providers may vary depending on pricing and services offered.
A virtual office address is typically situated in business areas, allowing remote businesses to establish a presence in that location without relocating. It also works for companies wanting to build a market in a specific area without the need to physically expand. Although company work is done somewhere else, all mail and files sent to your virtual business address will be forwarded to you.
A virtual office is designed for any type of business wanting to expand its market and project a professional image without the overhead that comes with moving to a physical location. These include startups, solopreneurs, online businesses, home offices, small businesses, and even enterprise companies.
Bottom Line
A virtual office is an excellent solution for small businesses that want to secure a professional address in a top-notch location with fewer costs. Based on our evaluation, Davinci Virtual Office is our top virtual office service because of its extensive support for global locations and comprehensive live receptionist services. Get started with this provider for only $49 per month.