A virtual office is a physical mailing address that you can rent to make your business sound more established than it may be. Additional features can include a local phone number, a receptionist, or physical office space and/or meeting rooms to help you create a strong impression on current and prospective clients. We looked at the most popular options and rising stars and decided to review Servcorp, Davinci, and Regus. These companies covered the range of options for small businesses in terms of ease of use, features, and price.
Best Virtual Office for Small Businesses: Servcorp
We recommend Servcorp as the best virtual office for small businesses because they offer the flexibility of a month-to-month contract, a good range of included features, and include the most access to physical office space for a competitive price.
Servcorp vs Davinci vs Regus Summary Table
|Best For||Best overall for small businesses||Best alternative to Servcorp||The most locations|
|Cost* for Mailing Address Service|
|Cost* for Mailing Address and Phone Answering Services|
|Contract Commitment||1 month||6 months||12 months|
|Physical Space Available|
|Includes:||Private offices and conference rooms for $25/hour||Includes 2 days/month of private office or conference room at home location|
|Locations||155 in 54 cities in 22 countries||1,200 in 40 countries||3,000 in in 900 cities in 120 countries|
*Cost based on a virtual office address on, or near, Wall Street in New York, NY. However, these prices are only meant as a comparison guide; they will vary based on location and services used. Please contact each provider for an exact quote.
Best Overall Virtual Office for Small Businesses: Servcorp
We recommend Servcorp as the best virtual office for small businesses because they offer the best combination of services for the price. Also, they’re the only provider of the three we reviewed that does not require a lengthy contract commitment to receive their best price.
At $112 for mailing service and $224 for mailing plus phone answering service, Servcorp is priced at the higher-end of the services we reviewed. However, Servcorp offers more access to physical spaces more often than both Davinci and Regus. 16 hours/month of private office or conference space at your home location, 3 hours/day of coworking space at any other location, and 3 days/month of private office space outside of your home city represents much more flexibility than either Davinci or Regus. This will allow you to host clients or other meetings at your “own” office or travel to meet your clients at a location that’s closer to them.
Best of all, Servcorp does not require any contract commitment. Davinci requires a minimum of six months and Regus requires 12 to get their best pricing (or you can go month-to-month if you pay 10% more), but only Servcorp offers the flexibility of a month-to-month agreement.
The one significant downside to Servcorp is that they offer far fewer locations than Davinci and Regus. This may not be a problem if they have an office in your city (or in the city you’d like to appear to be in), but they may not offer as prestigious an address as you’d like and/or your mobility and access to locations in other cities may be limited. For example, they don’t have any locations anywhere in Canada.
Best Alternative Virtual Office for Small Businesses: Davinci
We recommend Davinci as the best alternative virtual office provider to Servcorp.
Davinci is the lowest priced virtual office provider that we reviewed, however this comes with a limited range of additional features. At $50/month for mailing service and from $149/month for mailing plus phone answering service, Davinci can be an economical solution for your virtual office needs. Davinci is the only provider to charge a setup fee at $150, but this can be quickly recovered after three months of service because of their lower monthly fee.
And with over 1,200 offices in over 40 different countries, Davinci offers a mid-range level of location flexibility — more than Servcorp, but not as many as Regus.
However, there are two significant downsides to Davinci’s virtual office service. The first is that it requires a six-month minimum commitment, which may be a deterrent if either, a) you prefer the flexibility of a month-to-month agreement; or, b) you already know that you only need the service for a short time. While Regus also requires a longer minimum commitment, Servcorp does not require any contract at all.
The second downside is that Davinci does not include any access to private office spaces or conference rooms. Both are available, but for $25/hour. Servcorp and Regus both include some access to both in their plans.
Best Virtual Office with the Most Locations: Regus
We recommend Regus as the best virtual office provider with the widest range of locations. With over 3,000 offices in 900 cities in 120 countries, you will have many more choices with Regus than you will with either Servcorp or Davinci.
Regus is one of the largest virtual office providers in the world, which means they have a presence in almost any market you may want to appear to be located in. As well, if you have a diverse client base that you travel to visit often, Regus gives you the highest likelihood of being able to host them in one of Regus’ locations. Two days/month of private office or conference room use is included in your monthly fee.
Also, because of Regus’ size, it’s more likely that they will be able to offer the right combination of location, features, and services for your business if your needs are specific or particular. As well, Regus was very quick to respond to our inquiries for more information and delivered it clearly, concisely, and professionally. While customer reviews of Regus’ service on third-party websites is mixed, our experience was positive.
However, other than the number of locations, Regus doesn’t offer much that you can’t get from Servcorp or Davinci for lower cost. At $99/month for mailing service at a Wall Street office, Regus is priced higher than Davinci and comparably with Servcorp but when you add phone reception service the cost jumps to $279 — the highest of the three.
As well, Regus requires the longest contract minimum contract term at 12 months to receive their best pricing. You do have the option of going month-to-month with no contract, but this will increase your monthly cost by 10%.
In-Depth Review: Servcorp vs Davinci vs Regus
The pricing structures for each provider can be confusing as they vary based on the specific location, services used, and term length of contract.
We will present a typical use case for each provider that’s based on a virtual office address on, or near, Wall Street in New York, NY. However, these prices are only meant as a comparison guide; they will vary based on location and services used. Please contact each provider for an exact quote.
Servcorp’s pricing structure is relatively straightforward. They offer three plans — the Address Package, the Communications package, and the Virtual Office Package, which is a combination of the Address and Communications packages.
Based on our hypothetical Wall Street office, you can expect to pay $112 for the Address package, $112 for the Communications, or $224 for the Virtual Office Package. In all cases, Servcorp gives you the first month of your package for free.
Servcorp includes the most access to physical office space in their plans:
- 16 hours/month of private office or conference room at home location
- Three hours/day of coworking space at any location
- Three days/month of private office outside of home city
Servcorp’s pricing is approximately on par with Regus’. Servcorp includes more features, such as the use of physical office space, but has far fewer locations. Davinci’s pricing is lower than both Servcorp and Regus.
Davinci offers the most economical pricing of the three providers we reviewed. They’re the only one to charge a $150 setup fee, but this is quickly offset by their lower monthly pricing. You can recover the setup fee with your monthly savings in three months.
Based on a similar Wall Street address, you can expect to pay $50/month for their mailing service, from $99/month for their phone reception service, or from $149/month for both. However, their phone reception service has four tiers depending on the volume of calls you receive:
|Features||All business plan features plus:
Davinci also does not include any access to physical office spaces or conference rooms. They’re both available, but starting at $25/hour.
Regus does not list their pricing on their website; it’s only available by quote. We were initially discouraged by this, but our request was replied to within one business day with a clear proposal based on the information we provided.
At $99/month for mailing service and $279/month for mailing service and phone reception service at a Wall Street address, Regus is comparable with Servcorp and more expensive than Davinci. However, Regus also requires a 12-month contract commitment or you have the option of a month-to-month agreement if you pay 10% more per month.
Although Regus is comparable in price to Servcorp, it includes fewer features, particularly access to physical office space. Where Regus excels is in the number of locations they offer, which far exceeds both Servcorp and Davinci — combined.
Ease of Setup & Use
It’s quick and easy to get your business set up and running with Servcorp, Davinci, and Regus. In most cases, no more than a few business days of notice is required before they can register your business at their address, activate your phone number, and begin to receive mail, packages, and phone calls on your business’ behalf.
Some of the features and services you can expect to receive from the three providers include:
- A professional business address and/or phone number
- Mail receipt and forwarding
- Call answering by a live receptionist and call forwarding
- Access to physical office space, including private offices and conference rooms
- Essential business services at the physical office space, including:
- High-speed WiFi
- Audio/visual presentation hardware
- Basic catering, such as coffee, tea, and light snacks
- Access to other office locations in the provider’s network
- Occasional networking and social events
Note that in most cases, consumables like catering will come at an additional cost.
All Virtual Office Options for Small Businesses
We recognize that there are many virtual office options out there. Here’s a look at the best of some of our research from around the web:
|Servcorp||Best overall combination of features, flexibility, and price|
|Davinci||Best alternative to Servcorp if you need a different location|
|Regus||Over 3,000 offices in 300 cities in 120 countries|
|Opus Virtual Offices||Many locations throughout North America|
|CEO Suite||Good presence in Asian markets|
Bottom Line: Best Virtual Office Options
Virtual office spaces help your business to appear larger or more prestigious than it may yet be and/or the flexibility to base it in a location other than where you reside. Virtual office providers offer a range of services, from receiving and forwarding mail at their most basic to live receptionists to take your business’ calls, physical office space you can use as needed, and meeting hosting services.
In our review of their services and costs, Servcorp offered the most flexibility because they don’t require a lengthy contract agreement. They also included the most access to private office spaces and conference rooms, both at your home location and elsewhere within their network. For these reasons, as well as their competitive price, we recommend them as the best virtual office provider.