Mark Calatrava

A statement summarizes a customer’s activity for a given period, whereas an invoice is sent to a customer requesting payment shortly after a product or service has been delivered. Statements are usually sent monthly and list invoices issued and payments received during the month. Meanwhile, invoices are issued before payment is made and generally contain…

QuickBooks can help you save time and improve your accounting processes, especially when used correctly. However, users may occasionally make mistakes, particularly due to the lack of proper training or understanding of QuickBooks’ features and capabilities. This guide discusses the most common QuickBooks mistakes and how to fix them. 1. Complicating the Chart of Accounts…

A credit invoice, sometimes called a credit note or credit memo, is a document issued by a business to a customer when a refund or credit needs to be applied to an already-issued invoice. For example, if your customer returned a defective product or you’ve overcharged them, you may need to issue them a credit…

We’ll walk you through how to customize the QuickBooks Online dashboard and why it’s important to do so. The ways to customize your dashboard include selecting what items to add to the left navigation menu, hiding your financial information, and adding bookmarks for easy access to specific features you often use. If needed, you can…

When you receive cash and check payments from customers, you first place them into the Undeposited Funds account instead of directly depositing them in your actual bank account. When all checks and cash payments are entered and you’re ready to deposit them, you can take them out of the Undeposited Funds account and make a…

Categories in QuickBooks Online are used to classify transactions into general groups and are based on the chart of accounts. Meanwhile, Items allow you to specify products and services associated with sales and purchases and are mapped to particular categories: Categories provide a high-level overview of business income and expenses. Items provide a more detailed…

Once project tracking is turned on in QuickBooks Online, you can create a new project and track it until it’s completed. You can then assign costs, such as expenses incurred and hourly costs worked by employees, and link invoices to the project. This allows you to monitor how much you spend and earn on that…

You can enter a partial customer payment in QuickBooks Online using the Receive Payment form. This allows you to locate the outstanding invoice, enter the required details, such as the customer and the partial payment amount, and then apply the partial payment. Similarly, you can make partial payments to vendors using the Pay Bills screen….

To create billable expenses in QuickBooks, you must first turn on the billable expense feature and set up additional preferences like the default markup rate. Then, create an expense, bill, or check as you normally would, mark the Billable checkbox, and select the customer or project associated with the expense. When you’re ready to bill…

QuickBooks Online Plus has a built-in basic time tracking tool that allows you to capture billable hours worked by your employees. You can track time spent on one-off or ad hoc tasks using single-time activity timesheets or ongoing or repetitive tasks using weekly timesheets. In this article, we’ll show you how to use time tracking…

To set up recurring transactions in QuickBooks Online, you must first specify what type of recurring transaction you wish to create, such as recurring expenses and recurring invoices. You’ll then need to complete the recurring transaction form by providing the required details, including the transaction amount, customer or vendor, and recurrence settings. We’ll go over…

ZipBooks is more affordable than QuickBooks Online, with a free plan and more affordable paid subscription options. However, QuickBooks is reasonably priced, has many more features than ZipBooks, and is a better all-around bookkeeping system. We recommend QuickBooks over ZipBooks for most small businesses because it features missing in ZipBooks, such as inventory management, a…