ADP Run is a full-service payroll software with custom pricing. It can be more expensive than other payroll programs, but it makes up for it in convenience and expertise. Getting started is as easy as setting up an account and having your employees’ information handy. Learning how to run payroll with ADP is simple; processing only takes a few steps.
If you haven’t already signed up for ADP’s payroll service, we’ll show you what running payroll with ADP Run looks like. We recommend also signing up for a free demo, so you can see how it works in real-time. You’ll also get more details about its tiered pricing plans. Sign up to get a free quote today.
Step 1. Set up an ADP Run Account
When it comes to setting up an account, ADP Run shines compared to other payroll services because it does the setup for you. First, you’ll call ADP and arrange to talk to a sales representative who will discuss your needs and help you select the best plan, plus any add-ons like time tracking software. They will ask about your accounting software, in case you need integrations.
Tip: ADP charges a setup fee for new accounts, but often the sales rep can waive this fee. If they don’t mention it, ask.
Once you’ve signed the contract, your account rep will send you a list of the information they need for each employee. It’s as easy as filling in the spreadsheet they send you, or you can send employee W-4s and I-9s (but they are not required.) ADP will also need your bank information (routing and account number) for setting up direct deposit. They will handle the rest, including taxes and deductions, setting up direct deposits, and configuring pay rates.
Adding Future Employees
When you first sign up, ADP will add all your employees for you. But what happens when you have future hires or contractors? When you get a new employee it’s easy to add:
1. Hover over “Employees” in the top menu, and click on “Add Employee.”
2. Fill in the basic information, including their SSN, and ADP will send them an email inviting them to onboard and enter their payroll and tax information.
ADP also sends new hire reports to the state, taking another task off your plate. Once they get the information, they will add the employee to your payroll list.
When adding contractors, choose “Add Contractor” from the menu, and fill in the information as directed. ADP does not onboard contractors, so you’ll be adding all of the information, including account details and deductions.
Once you’ve completed the setup process, you’re ready to run payroll. Payroll must be completed the day before employees are paid. Below are the next steps in this ADP Payroll tutorial. If you want insight into other payroll solutions, check out our guide on best payroll services.
Step 2. Sign in and Click Run Payroll
From the homepage, click “Run Payroll.” It will lead you to your payroll page, where you can see the frequency and the pay period you are running payroll for. Then, select “Start.”
Step 3. Resolve Timecard Issues
ADP begins the process by flagging any timecard issues. If there is an issue, such as a missing clock out, it shows up in a banner at the top. Click the button marked, “Resolve Exceptions.” It takes you to the timecard (seen above), where you can resolve errors.
To electronically capture each employee’s time worked, you have a couple of options: You can use ADP’s time tracking software, which costs extra, or your own software and have it integrated into ADP Run. Learn more about free time tracking options.
Step 4. Enter Overtime or Vacation
Once you’ve resolved issues, the next page invites you to review the payroll and enter any changes, such as PTO or overtime. If you’re manually entering time altogether, which is only feasible if you have a few employees, you can add the regular hours on this page. This page is customizable, so you can add job codes, for example. Once you are finished, click “Next.”
If you have a manual time tracking process, check out our free time sheet templates to help make your process more efficient.
Step 5. Enter Contractor Information
Add the hours and pay rate for any contractors you have in the system. ADP will process their pay as well. Then click “Preview Payroll.” If you don’t have any contractor hours to payout, skip this step and click “Preview Payroll.”
Step 6. Approve Payroll
You’ll see all of your payroll details listed. Take a minute to confirm that the total hours are correct. ADP handles the deductions and taxes, but it’s always a good idea to make sure they are included. If there are errors, just click ”Previous” to go back. At this point, you can also enter a message on the check stubs. (See the button in the lower-left corner.) Once done, select “Approve.”
Step 7. Review the Confirmation Screen and You’re Done
You’ve now run your payroll. ADP takes it from here, filing federal, state, and local taxes, depositing pay to bank accounts or the Wisely pay card and sending out checks (or you can print them yourself if you did not get this service). From the final page, you can view important information. If you have your accounting software integrated with ADP Run, click “Download Payroll Details to General Ledger,” and the information will go to it. ADP has 47 reports for payroll and HR and can create custom reports if needed. You can process reports on any payroll runs you’ve completed.
To compare ADP’s payroll process with that of other payroll providers, check out the following how-to guides:
For more help with payroll, take a look at our payroll training guide.