6 Best ADP Payroll Competitors for Small Business

ADP Run is a good option for small businesses looking for help managing their payroll. Many businesses choose ADP because of its long-standing history in the payroll industry. It has tools to help with all of the important things from paying employees and taxes to complying with labor laws, however, that doesn’t necessarily mean it’s the best fit for your type of business.

It’s important to know that customer service quality can be inconsistent with ADP, and there are tons of complaints about login issues. The software setup takes a while, and the products are too pricey and overwhelming for some customers. As an alternative, we’ve researched the top ADP Run competitors that excel in those areas, so that you can make the right choice for your business.

Top 6 ADP Alternative Payroll Competitors

• Gusto: Best overall for small businesses (<100 employees) that want affordable all-in-one payroll software without all of the add-ons. Set up is also quick (within a day or two). There are three plans, and all include full-service payroll, new hire reporting, and self-onboarding, some of which cost extra with ADP and other providers.
• Paychex Payroll: Best for small business startups with growth plans in the near future; product plans are flexible, similar to ADP, and customers can customize them with numerous HR/payroll add-on features as needed.
• Zenefits: Best for companies with an hourly workforce needing a time and attendance tool built into the base plan vs being an add-on feature; you must purchase an HR plan to start and add payroll (an extra $6/month/person).
• Inova: Best for current ADP clients who are dissatisfied with its customer service; in most online reviews, we found that users rave about the attentive customer service and smooth resolutions. You also get a dedicated service rep.
• Patriot Payroll: Very small businesses (with a handful of employees) that just need help with payroll calculations. Willing to go DIY (do-it-yourself) style to cut payroll costs in half, which means filing and paying their own payroll taxes (knowing the basics of doing payroll is essential).
• Paycor: Best for mature businesses with stable staff levels (no huge growth plans) that can maximize on the tiered pricing structure & unlimited pay runs. Charges businesses with one to 10 employees the same monthly rate, but when they reach 11, rates increase.

*As a benchmark, we used an every-other-week payroll for 25 employees, which would likely cost more than $4,000 per year using ADP Run, ADP’s product it gears toward small businesses.

Which ADP Payroll Alternative Is Right For You?

How We Evaluated ADP Competitors

To determine the ADP alternatives you should consider, we focused on software that offers a robust set of payroll and HR tools vs just low-budget software. ADP isn’t the cheapest payroll service on the market, and neither are many of its top competitors. Quality usually costs extra, but it always provides value.

We did add a couple of low-cost payroll software just in case you don’t need all of the features ADP offers and you don’t anticipate needing a huge upgrade soon. (Payroll and a little HR support may go a long way for your business or you may just need help with the math and starting a paper trail, especially if you’re a recipient of the Paycheck Protection loan).

Gusto: Best Overall for New Small Businesses That Need Affordable All-In-One Payroll Software

Gusto doesn’t go head-to-head with ADP on all of its robust features, but it sure beats the service on price—without sacrificing quality. Gusto is priced at $39 per month + $6 per month/person. The software is all-in-one, meaning you get full-service payroll plus HR support. There are three plans, and all include the assurance that your employees and payroll taxes get paid on time.

Visit Gusto

Gusto’s Pricing

The base price for Gusto is $39 per month, plus $6 per month, per employee or contractor. Gusto doesn’t offer an edition with more limited features. The most you’ll pay is $2,268 annually for 25 employees if you sign up for the Core plan.

Gusto Product Plans

Gusto Features

• Unlimited pay runs: Run payroll as many times as you want at no extra cost for both employees and contractors. This differs from providers like Inova and ADP that base their costs on the number of times you run payroll within the month.
• Payment options: Manual check, two-day direct deposit; payroll available on-demand or as employees earn it (Cashout feature).
• Self-service: New hires can e-sign and e-file their tax docs and retrieve them when needed; W4 forms are available within the system.
• Paid time off: Employers can set paid time off (PTO) policies within the system and manage time taken.
• Benefits: Health insurance (although not in every state), 401(k) retirement, 529 savings plans, commuter benefits, health savings accounts, flexible spending accounts.
• Integrations: QuickBooks, Freshbooks, Xero, When I Work, Homebase, Ximble, Receipt Bank.
• Add-ons & premium features: Time and attendance, unlimited access to certified HR professionals, employee org chart, HR training & templates, dedicated support team & phone line.
• Average user review: 4.8 out of 5 stars; many of the user reviews we found included comments that Gusto is easy to use, and the customer service team is reliable. There are complaints from companies with more than 100 employees stating the system can’t support that kind of volume. Some users also don’t like that insurance isn’t available in all states.

Read More: Gusto

Paychex: Best ADP Alternative for Small Business Startups

Paychex is very similar to ADP in that it has payroll plans that serve businesses of all sizes, from small to medium to enterprise-level. You can start with its basic small business product and upgrade as you begin to need more than just payroll, like a dedicated specialist, e-learning system, and even background checks.

Visit Paychex

Paychex Pricing

Cost-wise, Paychex is similar to ADP in more ways than one. You’ll have to call in for a quote; it doesn’t publish pricing online. It’s not the cheapest software on the market, but it can be less expensive if you can negotiate discounts. Our quote came in between $2,900 and $3,000+ annually, depending on how often you run payroll and other features needed. There was also a $200 setup fee the rep offered to waive.

Paychex Features

• Payroll taxes: Withholds all federal, state, and local taxes and pays them on time (plus year-end tax reporting); tracks all tax rate updates for you.
• Pay Options: Check, direct deposit, pay card (they have a program you can sign up for); payroll on demand (employees can withdraw funds before payday).
• Mobile: Run payroll from any mobile device.
• Self-service portal: Employees can log in to update their tax withholdings and view pay stubs.
• New hire reporting: Reports new hires to the state no matter which plan you’re on.
• Labor law posters: Included in its Business Select plan whereas cheaper providers like Gusto send users to the Department of Labor site to download themselves (Patriot doesn’t provide them at all).
• Add-ons: Numerous premium features like timekeeping, benefits, employee handbook builder, General Ledger integration, check signing, etc.
• User Reviews: 4.2 out of 5 stars ; Paychex Payroll has mixed reviews. On the plus side, business users like the software and tax compliance. However, some find its sales team pushy and fees annoying.

Read More: Paychex Reviews

Zenefits: Best for Businesses With an Hourly Workforce

Zenefits’ core product is HR, and it offers payroll as an add-on. All of its core products come with a time and attendance tool at no extra cost. Businesses with an hourly workforce will find its direct integration to the payroll system very useful—no more manually tracking work hours or entering them into the software. It’s pretty affordable, too, with its basic HR product starting at $8 monthly/employee plus payroll at $6 monthly/employee.

Visit Zenefits

Zenefits Pricing

To sign up for Zenefits’ payroll plan, you’ll need to sign up for one of its HR core plans and then add payroll as a separate product. The minimum amount you’d pay for 25 employees is $4,200 a year ($350/month), and that’s if you sign up for the annual subscription; it would be a $4,800 annual cost on the month-to-month plan.

This cost sounds a bit pricey compared to other payroll services, but the HR features are a huge value add. Remember, ADP and many ADP competitors charge extra for time and attendance and HR support, so they could cost more if you compare apples to apples. Also, the Essential plan includes integrations, which are a premium feature with providers like Paychex. If you don’t need these features, you should think twice about spending the extra money and consider software like Gusto.

Zenefits HR Products

Zenefits Features

• Payroll taxes: Includes automatic filing of federal, state, and local taxes; W2 and 1099 year-end forms are also included.
• Pay options: Direct deposit, manual check (no pay card options).
• Hiring and onboarding: Offer letters, background checks, self-onboarding, W4 & I9.
• PTO management: Create PTO policy, automatic PTO calculations, approve PTO requests.
• Employee mobile app: Employees can request time off, review benefits, pay stubs, and employee directory, clock in and out.
• Time and scheduling: Manage PTO, geolocation tracking, build schedules, clock-in terminal.
• Integrations: 401(k) providers, GSuite, Slack, Asana, Salesforce, Xero, QuickBooks, JazzHR, etc.
• Add-ons: Advisory services, benefits, payroll (remember, to use payroll, you have to purchase it as an add-on).
• User reviews: 4.4 out of 5 stars; many users commented on the integration between the different systems (payroll, HR, time and scheduling). There were also quite a few complaints about poor customer service; it seems to take a while to resolve issues, and it’s challenging to reach a live person.

Read More: Zenefits Reviews

Inova: Best ADP Alternative for Existing ADP Clients Dissatisfied With Customer Service

Inova isn’t as popular as ADP, but its products target similar business needs with features to support employers from pre-hire to retirement. Where it really stands out is customer service. Like Paychex, it provides a dedicated customer support representative to all of its customers. The kicker here is the user reviews. The majority of user reviews verified that the service is stellar, quick, personable, and productive with a consistency we have yet to run across with other providers.

Visit Inova

Inova Pricing

Inova doesn’t publish any pricing online, so you’ll have to call to request a quote (which is customary for many ADP competitors). Our quote came in between $4,200 and $5,600 annually for 25 employees. This can change depending on the features you add. It’s truly an a la carte system. For instance, garnishments and benefits access that Gusto offers for free, cost extra. Also, once you sign up for a plan, Inova gives you a two-year price guarantee that the rate won’t increase.

Inova Features

• Payroll taxes: Professional tax team monitors all payroll, all federal, state, and local tax updates, and resolves notices on your behalf.
• Pay Options: Paper checks, direct deposit with online access to pay detail, pay cards.
• Integrations: QuickBooks and other top time, accounting, and benefits software (the representative wouldn’t give us a complete list, and there isn’t one online).
• Add-ons: Since plans are so customizable, most features are add and remove; direct deposit is $9/employee per month, garnishment processing is $1.60/check, adding the employee self-service portal is $30 a year, and so on. Also, time, benefits, HR outsourcing, and workers’ comp are add-on features to consider.
• User Reviews: We don’t currently have any reviews on Inova, but those we found on other third-party sites mentioned its quality customer service. Users like the one-on-one relationship they have with their representatives. There are some complaints that the software isn’t user-friendly or intuitive.

Read More: Inova Reviews

Patriot Payroll: Best for Businesses With a Handful of Employees

If your business only has a few employees, and cost is your main concern, Patriot Payroll’s do-it-yourself (DIY) plan would be a good option for you. It’s at least half the cost of the other ADP alternatives on our list and gives you the option to upgrade to full-service if you ever need to. The system will calculate paychecks and tax as well as pay your employees, but you’ll have to file and pay the taxes. Having some payroll knowledge on hand would be helpful.

Visit Patriot Payroll

Patriot Payroll Pricing

Patriot offers two competitive pricing plans in comparison to all other providers on our top list of ADP competitors. The DIY plan would be $1,320 annually for 25 employees, no matter how often you pay them (more than 50% less than the cost of ADP, Inova, Paychex, etc.). The full-service plan is also a good deal—$1,560 a year, even less than Gusto—as long as you don’t need new hire reporting or benefits access.

Patriot Payroll Product Plans

Patriot Payroll Features

• Setup: Setting up Patriot software is easier than with ADP or Paychex (fewer features equals fewer decisions) but a little more difficult than Gusto.
• Payroll taxes: You can opt to file and pay them yourself or sign up for the full-service plan. If you don’t need Gusto’s HR features but still want payroll taxes off your plate, consider Patriot’s full-service plan; it’s cheaper and gives you the same tax accuracy guarantee that Gusto does.
• Payment options: Manual check, direct deposit with both plan options.
• Self-service: Employees can see pay stubs, change their bank account information, etc.
• Add-ons & premium features: Time-tracking, HR software (functions as electronic file storage).
• User reviews: 4.1 out of 5 stars; users commented on how easy it was to set up. Many also spoke highly of Patriot’s support team. There were some complaints that direct deposit is outsourced to a third party, causing issues when you need to resolve errors.

Read More: Patriot Payroll Review

Paycor: Best for Mature Businesses Needing HR Tools

Paycor is best for businesses with stable staffing levels that have a strong need for HR tools and payroll. You’re charged a monthly rate that covers up to a certain number of employees, in increments of 10, which means you pay the same amount whether you have 22 or 29 employees. Paycor also offers numerous HR tools and modules you can use to manage job candidates, employee performance, training plans, etc., and they all seamlessly sync to its payroll product.

Visit Paycor

Paycor Pricing

While the pricing is transparent, the reps will customize your plans depending on the number of employees you have. Each plan has a starting price that increases if your employee total reaches the next increment of 10 (21, 31, 41, etc.).

We were quoted $220 monthly under the Basic plan if we sign up with 25 employees. This covers up to 30 employees, which gives a little room to grow without being charged extra. Year-end W2 filing would be an extra $130 annual fee; the plan structure is similar to ADP, Paychex, and other robust payroll systems. Gusto offers it free.

Paycor Product Plans

Paycor Features

• Ease of use: Easy to use; interface is made up of widgets that you can customize to your need; you can turn features on and off as you need them, which prevents your interface from being cluttered with tools you’re not ready to use.
• Payroll taxes: Files and pays all federal, state, and local taxes.
• Self-service: View pay stubs, request time off, clock in and out from the mobile app, review benefits.
• Customer service: Dedicated customer service team; you’ll be assigned one expert for each product you purchase.
• Payment options: Check, direct deposit, pay cards.
• Reporting: Reports on cash requirements, labor distribution, unpaid employees, headcount, etc. You can also schedule sending reports to you or anyone you’re working with on any preset frequency.
• Add-ons and premium features: Applicant tracking, benefits, onboarding (Gusto offers it free), performance reviews, training, time and attendance (includes robust PTO tracker), benefits; software integrations also cost extra.
• User reviews: 4.3 out of 5 stars; users like that Paycor combines HR and payroll in one software. The single sign-on for time and payroll also saves them time. There was a user who couldn’t quite justify the cost, though, because they weren’t doing much hiring.

Read More: Paycor

Bottom Line

ADP Run is a good payroll software for small businesses, but its competitors also have notable qualities. If you’re looking for payroll software and are considering ADP solely because of its name in the industry, consider your business needs first. ADP may offer more than you need at a much higher cost than you need to pay. If you’re currently using ADP and are looking to switch, determine your main complaints and review software that does a better job at addressing your concerns without losing quality in other areas that are important to your business.

Based on our reviews, and the needs of most startups and small business owners, Gusto offers the best blend of payroll and HR support features at a competitive price. You get all the basics, (benefits, PTO management, onboarding, etc.) that other providers charge extra for at no additional cost in addition to payroll. If you like the size of ADP’s product line but just want to consider a different service, check out Paychex. It’s similar in functionality and pricing (although it can be cheaper).