Patriot Accounting Review: Features & Pricing 2023

The Patriot Accounting pricing page shows two subscription levels: Accounting Basic ($20 per month) and Accounting Premium ($30 per month). Before committing, you can sign up for a 30-day free trial.

Patriot also offers a payroll solution with two subscription levels: Basic Payroll and Full-Service Payroll.

• Basic Payroll: $17 per month plus $4 per employee or contractor—run your own payroll and handle payroll taxes yourself
• Full-Service Payroll: $37 per month plus $4 per employee or contractor—run your own payroll and Patriot will handle your payroll taxes

Patriot Accounting New Feature 2023

Patriot Software, the parent company, announced last year that it has successfully patented a “dual-ledger accounting” software feature. This is essentially a system and method for selectively displaying accounting data in both cash and accrual basis formats. This allows a user to track cash, modified cash, and accrual basis simultaneously, with the software writing transactions automatically in each method at the time of entry.

Patriot Accounting Features

Patriot Accounting offers a wide range of accounting features, depending on whether you subscribe to its Accounting Basic or Accounting Premium plans. Before checking out our detailed assessment of Patriot Accounting’s features, you might want to take a look at the table below to have an idea of what you’re entitled to from each subscription level.

For low-priced software, Patriot Accounting is packed with plenty of useful features. It’s fairly simple to set up an account, and the dashboard allows you to manage users, create invoices, receive payments, and enter or pay bills. A toolbar on the left lets you navigate to more specific tasks.

The Accounting Premium plan also offers a couple of features that don’t normally come with low-priced software. This includes the ability to issue credit memos and print vendor checks.

However, Patriot Accounting is lacking in certain useful features, such as the ability to track income and expenses by location, although you can assign departments. It also doesn’t allow you to track inventory or income and expenses by job:

Patriot Accounting Dashboard (Source: Patriot Software)

Patriot Accounting General Features Video

One of Patriot Accounting’s best features is the ability to make unlimited payments to vendors. The software also allows you to record an expense without paying, create bills for the purchase of inventory, and set a default sales price of service items.

With the Accounts Payable function, you must enter a credit card to use the bill pay service. You can’t create recurring expenses, and vendor accounting doesn’t allow you to enter a purchase order. Project accounting features are also lacking, as you can’t create a project within Patriot Accounting.

Patriot Accounting A/P (Source: Patriot Software)

Patriot Accounting Accounts Payable Video

With both the Accounting Basic and Accounting Premium plans, you can create and track unlimited customers and invoices and accept credit card payments. With Accounting Premium, you can also set up recurring invoices and invoice payment reminders and create custom invoice templates with your company logo and colors of your choice. You also have access to automated payment reminders with Accounting Premium, which lets you establish rules for when to send past-due messages to customers.

Patriot Accounting doesn’t allow you to track inventory, but you can add inventory to an invoice and charge sales tax on the sale of inventory. It also won’t track billable expenses as you pay them, so you’ll need to keep track of these in a spreadsheet to add them to a customer invoice later. You also can’t issue a sales receipt for a sale paid immediately or combine multiple checks and/or cash in a single deposit.

Patriot A/R (Source: Patriot Software)

Patriot Accounting Accounts Receivable Video

Patriot Accounting offers a strong set of features for banking and cash management, which include connecting to a bank account and uploading transactions, selecting transactions that have cleared the bank, and viewing outstanding transactions.

One of the software’s drawbacks is that, when setting up your account, Patriot Accounting doesn’t allow you to enter your beginning bank balances. You must instead create them with a journal entry. It’s also not possible to lock your books from a prior year.

Patriot Accounting Banking & Cash Management Video

Patriot Accounting allows you to create estimates, which can be useful when starting a project. Estimates can be customized with due dates, and it’s possible to show sales tax on an estimate. You can also convert the estimate directly to an invoice on the same screen.

However, Patriot Accounting doesn’t allow you to track income and expenses by project, so you’re fairly limited in what you can do in terms of project accounting. If you have a lot of projects, you should evaluate whether it would make more sense to find another application that has stronger project accounting features, such as QuickBooks Online Plus; you can learn more about this solution through our review of QuickBooks Online.

Patriot Accounting Project Accounting Video