QuickBooks Bill Pay is a new solution that is fully integrated with QuickBooks Online to help manage bill payments and streamline workflows. While similar to other online bill pay services like BILL and Melio, Quickbooks Bill Pay can only be used by subscribers to any of QuickBooks Online bookkeeping plans.
QuickBooks Bill Pay’s free plan provides up to five monthly automated clearing house (ACH) payments and basic accounts payable features. Paid plans offer additional features like approval workflows and range in price from $15 to $90 per month. In addition, you’ll need a monthly subscription for QuickBooks Online, which ranges from $30 to $200 per month.
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Pros
- Robust mobile app
- Scalable plans available, depending on number of users and features needed
- Able to assign user roles and permissions
- Unlimited filing of 1099s
Cons
- Requires a monthly subscription to QuickBooks Online, which starts at $30
- Only the most expensive plan offers bill approval workflows
Monthly Pricing for Bill Pay | $0 to $90 |
QuickBooks Online Subscription | $35 to $235 |
Maximum Users | 1 to 25 |
Free Trial | 30 days or 50% off for first three months |
Automatic Bill Capture | ✓ |
Approval Workflow | ✓ |
Batch Bill Processing | ✓ |
Ease of Use | Easy |
Average User Reviews | No user reviews found for this very new product |
- QuickBooks Online subscribers: The free QuickBooks Bill Pay plan is already included in your QuickBooks Online bookkeeping subscription. Click on Expenses and then Bills in your left menu bar. If you need advanced features, you’ll be given the option to upgrade QuickBooks Bill Pay to paid plan.
- Businesses seeking access to strong customer support: QuickBooks Online Bill Pay offers a variety of resources for customer support while its competitors lack phone support or even community support. It promises unlimited support, which also includes email and live chat support and a searchable knowledge base.
QuickBooks Bill Pay Alternatives & Comparison
Monthly Pricing | Catch-up Bookkeeping | Bill Pay | Invoicing | Tax Filing | |
|---|---|---|---|---|---|
 | $0 to 90 | ✓ | ✓ | ✓ | iOS and Android |
 | $45 to $55 | ✕ | ✓ | ✓ | iOS and Android |
 | $0 | ✕ | ✓ | ✓ | iOS only |
 | $0 to $12 | ✕ | ✓ | ✓ | iOS only |
Best For | Learn More | |
|---|---|---|
| Businesses that send invoices or receive bills from BILL users: If your vendors or customers are also enrolled in BILL, receiving and sending payments to them can be quicker and easier with BILL. Vendors can view the processing status when you pay their invoice. | |
| Businesses seeking a free standalone A/P solution: Melio is a good option because of its zero platform fees and minimal transaction fees. It’s especially beneficial for users who don’t process a lot of transactions per month but still need exclusive A/P software for tracking all bills efficiently. This is one of the reasons we selected Melio as one of the best accounts payable software. | |
| Startups seeking expense management software: Ramp is an excellent choice for startups, especially those seeking a streamlined and automated accounting system. It offers automatic expense submission, categorizes transactions automatically based on rules you set up, and auto-declines that are out of policy. |
QuickBooks Bill Pay Reviews From Users
We could not find any user reviews for QuickBooks Bill Pay, which is likely because it is a new feature that was recently added to QuickBooks Online.
QuickBooks Bill Pay Pricing
QuickBooks Bill Pay is available with the following QuickBooks Online plans: Simple Start, Essentials, Plus, and Advanced. It isn’t available for the Self-Employed plan. Users can activate QuickBooks Bill Pay from within their QuickBooks Online account. Here’s a summary of each QuickBooks Bill Pay pricing plan:
Basic | Premium | Elite | |
|---|---|---|---|
QuickBooks Online Subscription | $35 to $235 | $35 to $235 | $35 to $235 |
Monthly Cost | $0 | $15 | $90 |
ACH Payments | 5 free per month* | 40 free per month* | Unlimited |
Expedited ACH Payments | $10 each | $10 each | $10 each |
Check Payments | $1.50 each | $1.50 each | $1.50 each |
Automated Bill Creation | ✓ | ✓ | ✓ |
Auto-match Transactions | ✓ | ✓ | ✓ |
Unlimited 1099 Filing | ✕ | ✓ | ✓ |
Roles & Permissions | ✕ | ✕ | ✓ |
Bill Approval Workflows | ✕ | ✕ | ✓ |
The number of QuickBooks Bill Pay users is determined by the number of users included in your QuickBooks Online plan:
- Simple Start: $35 per month for one user
- Essentials: $65 per month for up to three users
- Plus: $99 per month for up to five users
- Advanced: $235 per month for up to 25 users
QuickBooks Bill Pay Features
QuickBooks Bill Pay offers many useful features, including approval workflows and the ability to assign user roles and permissions with its Elite plan. You can send payments via ACH or check, and all plans offer automatic invoice capture. Bill Pay Premium and Elite users have access to free 1099 filing.
QuickBooks Bill Pay captures all of your vendor information in one place so that you can view everyone who needs a 1099 in one place, which will help you to stay compliant. Will Bill Pay Premium or Elite, you can file and issue 1099s to your contractors for no additional fee.
When you receive a bill from a vendor, you can import it and QuickBooks will pre-fill a bill for you. After you review and save the bill, you can access it later when it’s due. You can also schedule automatic payments, so the bills will be sent on time.
QuickBooks Bill Pay lets you send payment via ACH or check, and it also offers expedited ACH payments (usually by the next business day) for an additional $10 per transaction. Check payments are $1.50 each, and depending on your plan you have between five and unlimited ACH payments included.
If you want to give members of your team access to bill payments but limit access to other areas of QuickBooks Online, you can assign user roles and permissions to decide who can create, approve, and pay bills. This feature is available with the Elite plan.
Available with the Elite plan, you can set up bill approval workflows to maintain checks and balances for your payments while automating your approval system.
QuickBooks Bill Pay Ease of Use & Customer Support
QuickBooks Bill Pay is accessed through the QuickBooks Online dashboard, which is easy to navigate and gives you access to your account balances, income and expense totals, and cash flow graphs that can be customized for a specific time period. The user interface is intuitive and includes a left menu bar with tabs that navigate to each section. In addition to A/P functions, QuickBooks Online gives you a full overview of your financial picture because it is a complete accounting software.
View of QuickBooks Online dashboard
QuickBooks Online offers unlimited support, which can be accessed via phone, email, and live chat. For phone support, this can be accessed by completing a request on the website for QuickBooks to contact you. It also offers a searchable knowledge base and a community forum, in which other users may be able to offer assistance. Its in-product help is also useful, which allows you to view more information every time you access a new feature in QuickBooks Online.
Frequently Asked Questions (FAQs)
No. While both are direct integrations with QuickBooks Online, Bill Pay is an automated accounts payable (A/P) service while Payments helps streamline your accounts receivable (A/R) process by accepting payments via cards, digital wallets, ACH, PayPal, and Venmo.
Yes, all QuickBooks Online plans automatically include basic bill management features. If you want to send more than five ACH payments to contractors and vendors using QuickBooks, you’ll need to select a Bill Pay plan.
QuickBooks Online takes advantage of state-of-the-art encryption and authentication technologies, including secure sockets layer (SSL), digital certificates, and RSA Security, Inc. (RSA) encryption to protect the security and privacy of your financial information. Your internet banking details are stored in an encrypted state that no one at Intuit can view or access, even from the back end.
QuickBooks Bill Pay lets you send checks and ACH payments to vendors. Vendors don’t need to be enrolled in QuickBooks Bill Pay to receive payments. Before signing up for QuickBooks Bill Pay, you’ll need a subscription to QuickBooks Online, which you can learn more about in our QuickBooks Online Review.
Bottom Line
QuickBooks Bill Pay seamlessly integrates with QuickBooks Online, empowering users to oversee bill payments and enhance workflow efficiency effectively. Offering expert support and scalable pricing, including a free plan, it is an excellent choice for QuickBooks Online users and businesses in need of A/P functions at a budget-friendly rate. Its paid plans extend beyond the basics, incorporating advanced features, such as user role and permissions as well as 1099 filing.
