QuickBooks Premier Nonprofit Review: Features and Pricing for 2023

Just like the other QuickBooks Desktop Premier editions, Nonprofit has an industry-specific menu that allows you to access features relevant to nonprofit organizations. These include the ability to set up budgets, create pledges, and view nonprofit reports.

Nonprofit-specific menu in QuickBooks Premier Nonprofit

Good accounting at any organization starts with a good chart of accounts, and nonprofits should use the UCOA. The custom-designed chart of accounts aligns with the reporting requirements of both the IRS and generally accepted accounting principles (GAAP).

QuickBooks Desktop Premier Nonprofit’s budgeting feature lets you predict your expenses and the revenue you expect to receive over a certain period. You can create a budget from scratch or by using prior year numbers as a reference point. The budget you created can create important reports, such as Budget vs Actual, to help you better track the financial standing of your organization.

Budgeting module in QuickBooks Premier Nonprofit

Donations your organization receives can easily be recorded in QuickBooks. You can keep track of all donations made by check, e-check, credit card, debit card, and cash. QuickBooks Premier records donations using the sales receipt form, where you’ll be able to select an existing donor or add a new one, indicate the donation amount, and add a donor message, among others.

Enter donations as sales receipts in QuickBooks Premier Nonprofit

QuickBooks Premier Nonprofit allows you to enter pledges or promised donations. If your organization receives pledges regularly, then it’s important to record them to keep your finances accurate. Pledges are entered using the invoicing form, which means it’s recorded as receivable and can be tracked until paid.

Post pledges as invoices in QuickBooks Premier Nonprofit

If your church offers services like renting facilities, special services like weddings or funerals, or columbarium spaces, the A/R module can help you keep track of receivables from church members. Nonprofits can also use the A/R module to record receivables from nonprofit products and services. For example, nonprofits offering financial products can use it to record customer information, track payments, and create aging schedules.

Income tracker in QuickBooks Premier Nonprofit

Nonprofits and churches can use the A/P module to monitor accrued expenses like telecommunication bills, utility bills, and other payables. You can also use purchase orders (POs) if your nonprofit or church orders office supplies, church supplies, and inventories for sale.

Bill tracker in QuickBooks Premier Nonprofit

You can create, print, and send donor letters easily with QuickBooks Desktop Premier and Enterprise. You can use a preexisting template or customize a template to make it truly your own.

The platform has class tracking features that can be customized based on your needs. Nonprofits can use class tracking to monitor income and expenses from nonprofit activities like fundraisers, charity work, donation drives, community outreach, and promotions. You can even create an income statement by class to see net contributions or donations after deducting necessary expenses.

QuickBooks Premier Nonprofit comes with nonprofit-specific reports like basic financial statements and other management reports. You can generate a statement of financial position, a statement of activities, a statement of functional income and expense, and a cash flow statement. You can also generate an income statement per class, donor contribution summaries, biggest donors or grants reports, balance per class, and much more.

Sample report on biggest donors/grants in QuickBooks Premier Nonprofit