Gym management software is a centralized system for booking fitness sessions, tracking members, and automating billing activity. Similar to a traditional customer relationship management (CRM) system, gym software will also let you monitor leads and market your brand to prospective members. Based on affordable and easy-to-use niche features designed for fitness centers, we’ve identified the top gym management software:
- Most complete gym management system: TeamUp
- Great for workout planning and coaching: ZenPlanner
- Best for staff management: WellnessLiving
- Excellent for generating revenue: Exercise.com
- Solid pick for managing bookings: ABC Glofox
- Best free software for gyms: PushPress
- Best Gym Management Software Compared
- TeamUp: Best Complete Business Management System for Gyms
- ZenPlanner: Best for Fitness Coaching
- WellnessLiving: Best for Managing Gym Staff
- Exercise.com: Best for Boosting Revenue Numbers
- ABC Glofox: Best Fitness Booking Software
- PushPress: Best Fitness Management Software That’s Free
- Frequently Asked Questions (FAQs)
- Bottom Line
Best Gym Management Software Compared
| Provider | Starting Monthly Price per User | Free Plan? | Our CRM Rating Out of 5 |
|---|---|---|---|
 | $99 | ✕ | 4.94 |
| Visit TeamUp | |||
 | $99 | ✕ | 4.44 |
| Visit ZenPlanner | |||
 | $89 | ✕ | 4.43 |
| Visit WellnessLiving | |||
 | Contact for pricing | ✕ | 4.36 |
| Visit Exercise.com | |||
 | Contact for pricing | ✕ | 4.18 |
| Visit ABC Glofox | |||
 | $159 | ✓ | 4.13 |
| Visit PushPress | |||
TeamUp: Best Complete Business Management System for Gyms
When to Use TeamUp
- You want complete business management features: TeamUp is a fully equipped, industry-specific CRM and fitness center software. Gym owners can do everything from one interface, including storing member data, delivering text and email communications, and facilitating session bookings. There’s also member billing with payment processing, financial reporting, health status tracking, waiver document management, and events management for fitness classes.
- You need a scalable plan that adapts to growth needs: TeamUp uses a unique pricing system where you only pay for the number of active members you have. Rather than tiered-based pricing that alters features based on the plan, users get access to every module included and only scale up as their membership grows.
When to Use an Alternative
- You want a lower-priced option: Regardless of how many members you have, TeamUp is a relatively expensive fitness software that starts at a minimum of $99 per month. Additionally, many features, like email outreach, text communications, and payment processing, require third-party integrations, which add to the costs.
- Alternative: PushPress is a great option for those on a tight budget that offers a free-forever plan for up to two users.
- You prefer built-in automation features: While you can use TeamUp to automate workflows, such as email communications, data updates, task assignments, or record creation, you can’t do so with a built-in automation design tool. Users must connect via Zapier to create workflows.
- Alternative: Exercise.com is the best alternative with a fully built-in automation builder for campaigns, communications, and data management.
TeamUp Monthly Pricing Plans*
*Pricing shown is monthly billing based on the number of active customers. TeamUp offers a 14-day free trial of plans. While we update pricing information regularly, we encourage our readers to check current pricing here.
Our Expert Opinion
TeamUp is the best solution for scaling fitness studios that want an all-in-one business management CRM. Between member engagement tools, payment processing capabilities, session booking, and member data storage, this platform lets you do it all. The centralized interface also makes it easy to view information and complete tasks related to any function of a gym business.
ZenPlanner: Best for Fitness Coaching
When to Use ZenPlanner
- You want robust workout training features: ZenPlanner sticks out as a solid fitness studio software in terms of helping members reach fitness goals. For example, the Studio plan, which starts at $99 per month, comes with workout tracking for members and the ability to assign skills and belts based on performance. There are also dedicated coaching tools to set custom workout regimens and milestones for each member.
- You need a wide range of marketing modules: In addition to fitness management tools, ZenPlanner comes with excellent marketing features often found in traditional CRM systems. This includes social content planning, email and text campaign management, and blog hosting to provide health and fitness articles. ZenPlanner also has member survey features and reputation management, where you can obtain and publish online reviews.
When to Use an Alternative
- You need more affordable CRM features: ZenPlanner, unfortunately, is a relatively expensive CRM option—starting at $99 per month for just the member and fitness management features.
- Alternative: PushPress comes with basic CRM tools like unlimited leads tracking and member data management for free.
- You want a more cost-scalable solution: Another downside in terms of pricing is the scalability of ZenPlanner. Plans quickly go up from $99 to $198, then $298 per month. This isn’t just an expensive spike but an unideal one in terms of features included. Users must get on the higher plans to access sales and marketing features that generate membership via campaign, pipeline, and outreach management.
- Alternative: WellnessLiving is a more cost-friendly option that starts at $89 per month for email communications, member data management, and activity tracking. Users can then upgrade for $129 or $159 per month, less than ZenPlanner, for mass marketing and outreach features.
ZenPlanner Monthly Pricing Plans*
Cost:
- Starts at $99 per month
Key Features:
- Member management with attendance tracking and online scheduling
- Membership subscription tracking with automated billing and payment processing
- Self-service tools for members tools via a custom Help Center, Community Forum, and member mobile app
- Reporting and dashboarding tools
- Workout tracking with skills and belt management
- Fitness coaching features
Cost:
- Starts at $198 per month
Key Features:
- Everything in Studio
- Lead generation through website forms and live chat engagement
- Lead appointment scheduling
- Sales pipeline management for prospective members
- Ability to host a blog and publishing fitness articles
- Two-way text and email communications through the CRM
- Facebook Messenger integration
- Reputation management through obtaining feedback and obtaining online reviews
- Ability to send message through the member mobile app
Cost:
- Starts at $298 per month
Key Features:
- Everything in Engage
- CRM system for member and lead tracking
- Workflow automation features for creating or updating data records and deploying email or text communications
- CRM reporting and dashboard
- Social content planning
- Member surveying
- Mass email marketing campaigns
*Pricing shown is monthly billing based on the number of active customers and modular features. ZenPlanner offers a 15-day free trial of plans. While we update pricing information regularly, we encourage our readers to check current pricing here.
Our Expert Opinion
ZenPlanner is the ultimate CRM for fitness trainers. In addition to CRM and member management features, it is fully equipped with advanced coaching, regimen assignment, and workout tracking tools to keep members on pace toward their fitness goals. As a result of progress, trainers can assign skill points to member records and administer belts for solid performance.
WellnessLiving: Best for Managing Gym Staff
When to Use WellnessLiving
- You want a complete staff management system: Having fitness club software with staff management features lets you handle employee scheduling, store employee data, and assign tasks to staff members in one system. WellnessLiving offers these capabilities for gyms to oversee the human resources component of a business. There’s even hours tracking with payroll management all in the CRM.
- You utilize customer loyalty programs: One of the unique capabilities of WellnessLiving is the loyalty program management tools to keep members engaged and boost customer retention. Users can track member check-ins, class attendance, and workout completion and attach a point system for progress. From there, you can deliver gift cards, product discounts, and other rewards to your loyal customers.
When to Use an Alternative
- You want more affordable mass marketing tools: While WellnessLiving comes with mass marketing features like email and text campaigns, direct mailing tools, and reputation management, these all require the Business plan, which starts at $159 per month.
- Alternative: If you have less than 100 members, TeamUp is a great alternative that’s only $99 per month for mass marketing and communications features.
- You need a low-cost solution to manage events: Events management with waiting list monitoring and member online sign-ups make it easy to plan out fitness classes and boost enrollment. While WellnessLiving does offer these features, users must be on the Business plan.
- Alternative: PushPress has free events management for up to one event or class, while TeamUp is a solid option with unlimited events for $99 per month for gyms with up to 100 active members.
WellnessLiving Monthly Pricing Plans*
Cost:
- $89
Key Features:
- Unlimited clients management
- Mobile WellnessLiving app for clients to access information, book appointments, and receive notifications for open classes
- Business page management with directory tools
- Gift card distribution features
- Appointment booking through the client app or Google
- Email notifications to members
- Basic CRM tools like contact storage and activity tracking with digital waivers and contracts
- Unlimited staff members management
- Teams can collect online customer reviews
- Integration with Mailchimp and ConstantContact
- Sales and membership reporting
Cost:
- $129
Key Features:
- Everything in Starter
- Permission settings for staff users to control what data and modules they can access
- CRM customization of data fields for records and web forms
- Product and inventory tracking for studios that sell merchandise
- Member check-in with attendance tracking and self-registration
Cost:
- $159
Key Features:
- Everything in Basic
- Text notifications for members
- Members can Book a Spot for if they want specific equipment, rooms, or other assets
- Events management with class booking and wait list tracking
- Fitness monitoring with belts to show member training progress
- Built-in payroll tracking and reporting
- Task creation and assignment to staff
- Customer Review Manager that lets you receive and respond to online reviews in one place
- Mass email and text marketing with automated drip campaigns
- Direct mail for postcards
- Groupon integration for members to redeem vouchers and book group appointments
- Custom dashboards with artificial intelligence (AI) data insights
- Customer rewards and loyalty program management
Cost:
- Contact for pricing
Key Features:
- Everything in Business
- Enterprise reporting for multi-location fitness studios
- Franchise Cloud tools to make and deploy decisions across various locations or teams
- 24/7 dedicated customer support
*Pricing shown is monthly billing based on the modular features. WellnessLiving offers a 30-day free trial of plans. While we update pricing information regularly, we encourage our readers to check current pricing here.
Our Expert Opinion
WellnessLiving is another solid business management tool for gyms to run day-to-day operations and scale. We primarily like its robust staff management capabilities that let studio owners handle one of the more stressful aspects of a business—human resource (HR) management. The system offers a centralized solution to schedule employee shifts, store staff information, assign trainer tasks, and process payroll.
Exercise.com: Best for Boosting Revenue Numbers
When to Use Exercise.com
- You need solid tools for revenue generation: Exercise.com is the best software for gym management if your main priority is boosting revenue. It has a complete CRM system for tracking leads, monitoring the sales funnel, and storing contact data to easily deploy mass email marketing campaigns. Users can also create landing pages, manage a video library for leads, and convert revenue to cash via invoicing, payment processing, and point-of-sale (POS) features.
- You want a modern interface for solid usability: While most of the gym scheduling software and CRMs on this list performed well in the ease of use category, Exercise.com stood out for its intuitive interface design. With minimal navigation buttons, a clean layout, and modern-looking components, users feel like they’re using a product from the future. Navigation comes easy while flipping through the various modules and tools.
When to Use an Alternative
- You need more pricing clarity: Exercise.com requires users to get customized pricing depending on feature needs and users. That said, there’s no way of knowing what your budget will need to be to subscribe to this CRM.
- Alternative: TeamUp is a great alternative that offers transparent pricing based on the number of active members you have. PushPress is also solid for offering a free-forever plan, while WellnessLiving has some of the most cost-friendly member management tools starting at just $89 per month.
- You want to administer a loyalty program from your CRM: While there are great features for bringing in new customers, there aren’t any customer loyalty features to help retain membership via rewards programs.
- Alternative: WellnessLiving has an entire module dedicated to customizing, deploying, and tracking loyal programs.
Exercise.com Monthly Pricing Plans*
*Pricing is fully custom based on feature needs. While we update pricing information regularly, we encourage our readers to check current pricing here.
Our Expert Opinion
Exercise.com has the most modern-looking interface of any product on this list, which helps with the navigability and software ease of use. It’s especially beneficial for new member generation and revenue production. Between the range of funnel reporting, marketing campaign, lead tracking, and content management features, fitness studios can easily fill their pipeline with solid prospects and grow their membership base.
ABC Glofox: Best Fitness Booking Software
When to Use ABC Glofox
- You need an advanced appointment booking system: With gym scheduling so vital to a fitness management software, users can get tons of value from ABC Glofox. Studios can run Facebook or Instagram ads with appointment booking from the submission links. You can also get bookings online and create a self-service app that allows members to sign up for their classes or coaching sessions.
- You want to automate renewal management activity: Since most fitness studios are subscription-based, it’s convenient to have automated renewal management features in your CRM. ABC Glofox lets you auto-notify members through the app or via email and text when their renewal date is coming up. It can even auto-deploy payable invoices and process payments through the system for retained memberships.
When to Use an Alternative
- You prefer built-in coaching features: ABC Glofox does include coaching features to help members achieve their fitness goals. Unfortunately, this capability requires a third-party integration with Trainerize for an additional cost.
- Alternative: ZenPlanner is the best coaching software for gyms and studios. The system includes health and fitness planning, session scheduling, and the ability to track workouts to assign skills or performance belts to members.
- You want broader capabilities for gym staff management: One key limitation for ABC Glofox is the staff management features. Users are mostly limited to just getting reports on trainer and coaching performance.
- Alternative: WellnessLiving is our favorite gym software for overseeing staff. It includes shift scheduling tools, employee task assignments, payroll processing, and employee data management, all in the CRM.
ABC Glofox Monthly Pricing Plans*
*Pricing is fully custom based on feature needs. While we update pricing information regularly, we encourage our readers to check current pricing here.
Our Expert Opinion
ABC Glofox enables gyms to streamline their class scheduling and event planning activities. The system lets you create bookable sessions from various channels, including your website, member mobile app, and online ads published on Facebook and Instagram. Users can also get robust reports on scheduled appointments, class attendance, and revenue from a single event.
PushPress: Best Fitness Management Software That’s Free
When to Use PushPress
- You want a free gym CRM software: PushPress is the only gym management software on this list that offers a freemium plan. For $0 per month, up to two users get access to lead storage, a gym check-in system, workout tracking, and events management. There’s also a point-of-sale (POS) system for in-person transactions and member management for up to 100 members.
- You sell merchandise for your studio: Many fitness studios make additional sales through products at their gym, such as energy drinks and food, shirts, and small workout equipment. PushPress lets you monitor inventory for products and handle transactions and payment processing through a POS system. There are also tools for pre-order management for when members want to be on a list for incoming merchandise.
When to Use an Alternative
- You prefer built-in communications features: While PushPress lets you engage members and leads through email, users must subscribe to third-party tools like Mailchimp.
- Alternative: Exercise.com has the best overall features for revenue generation, including built-in text and email campaigns, funnel tracking, and drip marketing for automated deployment.
- You need more affordable events management tools: While the Free plan comes with events management, users can only plan and execute one event, class, or session. Unlimited events require the Max plan for $229 per month.
- Alternative: TeamUp lets you handle as many events as needed, starting at just $99 per month for up to 100 members.
PushPress Monthly Pricing Plans*
Cost:
- $0 for two users or staff members
Key Features:
- Up to 100 members
- Unlimited leads
- Point-of-sale (POS) system to handle transactions
- Member check-ins, and class booking tools with waitlist options
- Member app for self-service appointment scheduling, manage personal information, and make purchases
- Products management to sell items through the app or in a physical store; includes pre-order management
- Workout tracking for members
- Events management for up to one event
- Up to one storable document per member, including signable waivers or agreements
Cost:
- $159 for up to 15 users or staff members
Key Features:
- Everything on Free
- Unlimited members
- Events management for up to five events
- Up to five storable documents per member including signable waivers or agreements
- Payroll management from the system
- Third-party integrations with SugarWOD and BTWB for workout tracking
- Connects with popular tools like Slack, Mailchimp, Zapier, Google, and Facebook
Cost:
- $229 for unlimited users or staff members
Key Features:
- Everything on Pro
- Events management for unlimited events
- Unlimited storable documents per member, including signable waivers or agreements
- Pro Coach module for getting fitness analytics on members and trainers
- Expanded third-party integrations with Kilomodo, Autopilot, Instapage, and FullContact
*Pricing shown is monthly billing based on the modular features. PushPress offers a 30-day free trial of paid plans. While we update pricing information regularly, we encourage our readers to check current pricing here.
Our Expert Opinion
With industry-specific products typically more expensive, it’s nice to see a no-cost option for managing a gym. The PushPress free-forever plan is a great solution for processing transactions, storing member data, and communicating with members for $0 per month. There are also fitness studio essentials like member check-in monitoring, attendance tracking, class booking, and leads management included for free.
How We Evaluated the Best Fitness Management Software
Frequently Asked Questions (FAQs)
What is gym management software?
Gym management software is a system that combines a customer relationship manager (CRM) with a training tool. It’ll offer features for generating and managing members like campaign deployment, email communications, lead tracking, and appointment scheduling, as well as operations tools like staff management, renewal monitoring, and billing with payment processing. There will even be specialty fitness coaching and workout tracking tools to help members hit their fitness goals.
What software do fitness centers use?
To manage membership and business operations, fitness centers often use fitness studio software or CRM systems meant for gyms. These products provide a centralized solution for managing sales, memberships, finances, and marketing campaigns in one system. It’ll also support the day-to-day with features for staff scheduling, workout tracking, attendance monitoring, and inventory management for those selling products onsite.
How do I keep track of my gym membership?
Fitness studios, gyms, and health clubs can adopt a gym management system to track memberships. These products have tools for monitoring membership renewal dates, automating upcoming renewal reminders via email or text, and getting signatures on waivers and forms for retained members. Similarly, these software products will also handle billing and payment processing for the member subscription.
Bottom Line
Gym management software combines the sales and marketing features of a CRM with operational tools for managing members and helping them achieve their fitness goals. While we ranked TeamUp as the best overall fitness software thanks to its all-in-one business management capabilities, other products could be better suited based on your needs. ZenPlanner, for instance, has excellent coaching tools, while PushPress is the only product with a free-forever plan.
