An organizational chart, or org chart, is a diagram that shows the management structure and organizational hierarchy of a business. Many online org charts are interactive, so that the user can drill down and see the levels of management and team members below the owner or CEO.
Organizational Chart Software Comparison Summary
|Org Chart Software||Starting Price|
|OrgWeaver||Best free org chart software if you have 20 or fewer employees and only need 1-3 charts.||Free version or starts at $7/month|
|Organimi||Best for companies that want to customize their org chart beyond the basics (e.g. name, title, and contact details).||Free version or starts at $8.25/month|
|Insperity OrgPlus||Best unlimited presentation-quality org charts for businesses with under 100 employees. No free version.||Starts at ~ $12/month|
|Pingboard||Best for businesses that want their org chart to integrate with their HR/payroll software.||Free version or starts at $55/month|
|OrgChart4U||Best org chart software for mobile access, as long as you don’t mind website ads in the free version.||Free version or starts at $19/month|
How We Evaluated Org Chart Software
We looked at software designed specifically to create organizational charts, and included the 5 best tools with these basic features:
- Employee data can be imported via spreadsheet
- Photos can be included in the org chart boxes
- Org charts can be printed and/or shared
- Org chart data can be exported
If you’re looking for more basic information, review our article on How to Create an Org Chart, where we provide options for creating simple org charts in MS Office applications and describe the basic use of an organizational chart.
OrgWeaver: Best Free Org Chart Software if You Have Fewer than 20 Employees
OrgWeaver is the best free org chart software if you have fewer than 20 employees and just need to make a few charts. It gives you all the basic features for free that you have to pay to access with other software. For example, OrgWeaver’s free plan lets you import your employee list, change colors to match your brand, print your org charts, and export them to presentation software like PowerPoint. And once you subscribe to a paid version, you can make an unlimited number of org charts for up to 200 employees. Pingboard limits you to 50 employees, and OrgPlus limits you to 100.
The paid version of OrgWeaver costs $7-$175 a month depending on the number of employees. However, there is a free version of OrgWeaver that has most of the features a small business would need. In fact, the free version should work fine until you get to 21 employees, and then you’d need to upgrade to the $7/mo option. If you’re a startup under 2 years old, or a non-profit, you can get a 50 % discount!
OrgWeaver Price Comparison Chart
What You Can Do with OrgWeaver
With OrgWeaver, you get started quickly, and can do most of the org chart activities that a small business would need, such as import data, either via upload or cut and paste. It also has a drag and drop interface like Organimi that makes it easy to promote employees and add open positions.
Once employees are input into OrgWearver, you can search the database for employees by person, title, position, department and more. Additional features include:
- Cut and paste employee data directly into OrgWeaver
- Create custom colors to match your company brand
- Export data to a PowerPoint presentation
- Integrate with OneDrive
- Share data with a sharable link, via email, social media or website
- Get support with a robust user forum
- Access built-in tutorials
OrgWeaver Customer Support
OrgWeaver provides its forum to all users, even with the free package. After that, the support increases with each package level, starting with Team, where you’ll get forum, email, and chat. If you upgrade to their top tier, you’ll also get phone support. My email request was answered in under 3 hours by the CEO himself!
What’s Missing from OrgWeaver
OrgWeaver doesn’t have HR/payroll or other software integrations, so you need to maintain the data manually as you add new hires, promote people, or add new positions. It also doesn’t provide customization, and while they do provide a great free version and offer to provide great customer support, they don’t offer refunds. So you may want to try this one before you opt for a monthly subscription.
Organimi: Best Org Chart Software for Data Customization
We recommend Organimi for businesses that want to customize or get creative with their org charts. You can create up to four data fields for unique items that only your company tracks, such as each employee’s ‘pet’s name’, ‘favorite snack’ or ‘type of driver’s license’. These custom fields will display on your org charts if you upgrade to their Personal version. This customization feature is unique to Organimi.
Because Organimi is made for specifically for org charts, the interface is much easier to use than drawing a chart in PowerPoint for example. You can upload your employee roster from a spreadsheet, then drag and drop to build your chart. Organimi also gives you tons of options to share your chart, such as a public link to share it online, HTML code to post it on your website, or just the ability to save it as a PDF. Competitors like OrgPlus and OrgChart4U don’t have an option to embed the chart online using html.
Organimi’s pricing ranges from $49 for 45 days to $249 a year. So that’s about $8.25 per month for the Personal package which we recommend for small businesses, although Organimi requires the annual payment upfront. Organimi also provides a free version, but it’s limited in functionality.
Organimi is priced slightly higher than OrgWeaver which costs only $7 a month for its Solo version. If you want more than 1 chart, or have a sales organization, with many client organizations, you’ll need to select the Personal version which allows up to 5 charts, or the Planner version, designed for sales teams.
Keep in mind, the highest price tier, Team, lets you have lots of users, lots of employees, and up to 20 charts. It’s $249/year, which works out to just under $21/month, which is less than other org chart software vendors like Pingboard for the same basic features.
And their Single version, referred to as ‘Need It Now’ is cool as you can buy and use a robust version of the software for $49 for 45 days, perfect for one time use, like preparing professional looking documents for financing or updating your organizational chart prior to expansion.
Organimi Price Comparison Chart
|# or Users|
|# of Employees|
|# of Charts|
|# of Organizations|
What You Can Do in Organimi
Organimi is fairly easy to use. You start by importing a list of employees, or enter them manually. Then build your chart by defining the different “roles” or positions held at your business and outlining their “levels” (i.e., who reports to who). Features of Organimi include:
- Upload employees via .CSV spreadsheet or enter data manually
- Upload photos from PC or from Google using Organimi’s search tool
- Custom data fields if you upgrade to Personal
- Collapse or expand your org chart to top 3 levels or just the main departments
- Customized views allow you to view specific data fields such as location, or title
- Export charts as PDF or PNG image files
- Share a link online, and post directly to social media like Twitter, Facebook, LinkedIn
- Imbed your chart on a website using HTML code
To use, you drag your employees over to their respective positions to fill up the boxes. In addition to the usual employee data fields (position, email address, phone number, etc.), Organimi let’s you have up to 4 additional custom fields if you upgrade to Personal version.
You can also create custom “views” in the paid versions, which show different data fields, like employee phone number, email address, etc. Check out this video for an overview of Organimi.
Organimi Customer Support
What’s Missing from Organimi
One key downside is that in order to get many of the features on Organimi, you have to buy an annual subscription. The free version doesn’t allow you to print or share your org chart, and you can only make 1 chart. With Organimi, you can’t pay month-to-month like some of the other org chart vendors.
The last issue with Organimi is that it’s not a good fit if you’re a small business owner with more than one business, as Organimi only allows one business entity. So if you own multiple businesses, you’d have to purchase separate accounts.
Insperity OrgPlus: Best for Presentation-Quality Org Charts
- The appearance is more upscale – choose from 8 professionally designed themes
- The org chart is generated immediately once you import data – saving you time
OrgPlus’ design options allow you to create a polished presentation-ready org chart that you could use if for example, you need to approach a lender for financing, or include an org chart in your business plan. Once you import it, you can apply professional layout themes, and even add your company logo.
Like OrgWeaver, OrgPlus also has no limit on the number of charts or number of organizations you create charts for, once you upgrade to a paid version.
OrgPlus ranges in price from $149 a year which is less than $13 a month, to $700 year for the Express edition, so it’s more expensive than either OrgWeaver or Organimi. You have to call for pricing if you want their Professional version which offers many more bells and whistles, such as workforce planning and role-based access.
And OrgPlus also doesn’t have a free version. But OrgPlus does provide a 14-day trial of the Express 100 version that you can use right away.
OrgPlus Price Comparison Chart
What You Can Do in OrgPlus
OrgPlus is one of the quickest tools to get started because there’s no manually drawing or modifying a chart. Similar to Organimi, it’s all done for you: just upload your spreadsheet file and OrgPlus will build a chart before your eyes in a default format. Of course, your spreadsheet needs to list all of your employees, their roles, and their direct supervisors. If you don’t have this already, you need to create it manually.
One of the cool features of OrgPlus is that you can also import an entire collection of images at once. And a key reason we included it is its robust workforce tools that may be important to some small business owners and that fact that it allows two people to use it, such as you and your HR manager, instead of just one person like the other org chart vendors. Below are the key features of OrgPlus:
- Import data using a spreadsheet (SLX, XLSX, CSV) or text files
- Upload employee images from your computer
- Create custom views, such as how many levels, how many columns
- Use custom colors and default templates
- Access workforce planning that allows you to build out ‘what if’ scenarios with salary data (available with Professional Edition only)
- Do basic calculations such as # of employees, # of open positions
- Export your organization chart as a PDF, PowerPoint, Excel or HTML file
Each employee is listed under their immediate supervisor, and you can choose from lots of data fields, including salary. In addition, like Organimi, OrgPlus gives you great tools for visualizing your chart. You can change the layout, including how many levels or columns you want to see. You can also “expand” the chart every 2 levels or so by pressing arrows near the bottom of the screen.
OrgPlus integrates with SAP for larger clients (requires programming).
OrgPlus Customer Support
OrgPlus provides live chat support on their website, or you can submit a request by email. They will contact you within 2 business days. Phone support is also available for technical software issues only, M-F 7am – 7 pm CST, and is free. But if you need training or user support, they’ll direct you to their knowledge base and FAQs to help you find answers online. Here are additional support options provided by OrgPlus, such as how-to videos.
What’s Missing from OrgPlus
OrgPlus has some big drawbacks as compared to Organimi and OrgWeaver. For example, if you ever need to add an employee or change their title, you have to edit your spreadsheet by making the change and then re-upload the data back into OrgPlus. You can’t just add an employee on the fly within OrgPlus.
In addition, unless you upgrade to the Professional Edition, there’s no way to share your org chart on a website via HTML or in social media. And while possible, it’s a little more difficult to account for complexities, like an employee having more than one supervisor.
Pingboard: Best For Businesses that Want Robust Software Integration
We included Pingboard in our best org chart software article for two reasons:
- If you want your org chart program to integrate with your HR, payroll or IT software platforms, then Pingboard is the right choice for you as none of the other vendors has native software integration features.
- It has a great free version with no limits on the number or size of charts, and you can sign up without a credit card. For example Organimi’s free version only lets you create 1 org chart and OrgWeaver’s free version only lets you create 3.
Integrating with your HR/payroll system means you won’t have to maintain redundant data. Once you update employee data in one system, it passes through to the other systems, so job titles and supervisor relationships remain updated in all.
Pingboard has a free version, and pricing for paid plans range from $55 to $100 per month, with a price increase as you increase the number of employees/users. That’s pretty expensive, about 3 times as much compared to the other vendors. However, the free version allows you to build as big of an org chart as you need, whereas many of the org chart vendors like OrgPlus charge extra for org charts with more employees.
Pingboard allows you to print and export your org charts in their free version, whereas Organimi’s free version doesn’t allow that. And Pingboard’s free version doesn’t even require a credit card to sign up. If you upgrade to the Pro version at $100 month, you’ll eliminate a lot of duplicate data entry by accessing the integration features.
Pingboard provides a 20% discount to non-profits, and you can save 10% by paying annually. Pingboard also allows you a free 7-day trial of their Standard and Pro plans, so if you’re on the fence about upgrading, you can see how they work before you commit.
Pingboard Price Comparison Chart
*Pingboard counts employees as users since every employee can access & view the interactive org chart.
What You Can Do with Pingboard
Pingboard has some pretty advanced features that warrant its higher price. For example if you upgrade to the Pro version, you can integrate with tons of IT systems, as well as you’ll have priority support, flexible payments and single sign on (SSO). It even has a fun Who’s Who game that new employees can use to learn names and roles of team members.
The free version offers most of what a small business would need — build and share org charts with up to 5 employees, import data, and add photos. Its platform is open API, and has mobile access features for IOS and Android.
Other features include:
- Import data from Google apps, CSV files or from Namely talent management software
- Sign in with Google ID
- Export data to Powerpoint or as an HTML link to your website
- Upload and add photos
- Access a robust knowledge base
- Give up to 50 employees access to view the interactive org chart if you upgrade to Standard
- Integrate with HR/payroll and other IT platforms if you upgrade to Pro
Pingboard integrates with Google apps and HR software, like Epicor and Namely. And if you upgrade to the Pro version you can have lots more open API add-ons, such as single sign on (SSO) or messaging apps like Hipchat or Slack.
Pingboard Customer Support
What’s Missing from Pingboard
Pingboard is pricey, and may be too expensive for startups and businesses under 10 employees. However, once you start to add staff, the timesaving features of software integration may make it a good value.
OrgChart4U: Best For Viewing Org Chart on Mobile Device
OrgChart4U is best for those businesses that want access to their org charts via a mobile device, with social utility and employee directory as the primary features in addition to an org chart. Your employees can click on the org chart while on their phone, and get contact information or send a chat to a coworker. You can view employee photos onscreen, and also view detailed employee data from the directory all via smartphone — which is helpful if you or your employees are out of the office a lot.
OrgChart4U has a nice free version. Its paid versions run from $19 per month to $49 per month, which makes it one of the more affordable org charting tools we reviewed. The only downside of the free tool is that it has ads. If you want to skip the ads, you have to upgrade to a paid version.
OrgChart4U Price Comparison Chart
What You Can Do with OrgChart4U
Not only can you import data and create org charts like the other software we reviewed, but you can export the data and you can invite others to view the interactive org chart for your organization.
Even in the free version you get some nice features, including free email support. Here’s a list of those features:
- Unlimited users
- Employee directory that allows you to view employee data with detailed information
- Advanced import tool that integrates with Google docs and CSV files
- Export list of members
- Print org charts or export to PDF
- Bulk invite tool that allows others to view your org chart
- Email support
OrgChart4U Customer Support
OrgChart4U provides online faqs, and you can submit an email request on their website which they will answer within 2 business days.
What’s Missing from OrgChart4U
OrgChart4U doesn’t have customization options, the ability to set security, or any third party HR or payroll software integration. And the free version, while robust, has ads that help support the cost.
Org Chart Software vs Chart Software
There are several other software packages that draw charts and diagrams (e.g. project management workflows or matrixes), and also have organizational chart features. For example, if you’re already using Venngage, SmartDraw or LucidChart, they allow you to import spreadsheet data to create an org chart using existing tools and templates. So if you’re already using diagram software, see if it has an org chart function.
If you’re interested in full blown diagram software, we recommend you read our article on best charting software for small businesses.
Bottom Line on Best Org Chart Software
When it comes to org chart software, most businesses want something that’s simple, flexible, well-organized, and easy to share. And if you can get all that for free, like 4 of the 5 options reviewed above, all the better.
If you have just a few folks and need a simple free chart, OrgWeaver and OrgChart4U are good options. OrgChart4U even lets your employees click through your interactive org chart while on their smartphone, which is a nice plus.
If sharing online is important, Organimi has cool tools for that, including the ability to publish online or post your org chart as an HTML object. And if you want and can afford the top tier, then OrgPlus will provide you presentation quality org charts, whereas Pingboard will let you integrate with existing HR software.
Let us know which org chart software you chose and why!