6 Best Real Estate Accounting Software for 2025

QuickBooks Online is my top pick for real estate accounting software because it includes time-saving automation tools that streamline A/P and A/R processes, such as paying bills directly from the platform and simplifying tenant payment collection through recurring and batch invoicing.

The Plus and Advanced plans allow you to monitor income and expenses by property or unit through the class and location feature. This provides detailed financial insights for each rental unit. For example, you can set up an apartment complex as a class and each unit as a location. This detailed analysis can help understand how your profitability varies not only across complexes, but also individual units.

Standout Features

• Bank feeds: Users can establish live bank feeds with all their bank and credit card accounts. As transactions are imported, QuickBooks will suggest expense categories, but users can override these and even assign individual expense transactions to multiple classes and locations.
• Expense tracking and categorization: QuickBooks Online allows for accurate tracking of property-related expenses, such as repairs, taxes, and utilities, with options to assign costs to specific properties or units. It offers customizable categories to organize and monitor spending effectively. This simplifies tax preparation while providing clear insights into areas for potential cost savings.
• Mileage tracking: The free mobile app includes mileage tracking to calculate your deductible automobile expense.
• Access to a vast network of CPAs and bookkeepers: Rental property owners can hire a bookkeeper or CPA easily because there are many US-based QuickBooks ProAdvisors; see our guide on how to find a QuickBooks ProAdvisor.

Use Cases

• Project managers managing multiple units in different locations: I appreciate QuickBooks Online’s ability to track activity by class and location, which is especially beneficial for managing multiple buildings with numerous tenants. You can set up classes for each of your real estate segments and locations for each property so that you can track which among your properties are the most profitable.
• Landlords needing to simplify tenant payment collection: The recurring invoicing feature makes it easy for landlords to collect monthly payments from tenants.

QuickBooks Online aced my evaluation of accounting features, which includes the ability to customize your chart of accounts, generate regular and recurring invoices, and create reports like A/R and A/P Aging, general ledger, P&L statements, and balance sheets. It also scored high in customer support because you can communicate via phone, live chat, or chatbot.

While the platform is my top pick for the best small business accounting software, it falls short on rental property management features, such as managing lessee information and contracts. If you need those features, I recommend that you use QuickBooks Online alongside STRATAFOLIO. These two integrate seamlessly, letting QuickBooks Online handle accounting while STRATAFOLIO manages your rental property needs.

Baselane is a great choice for independent landlords needing a simple way to track income and expenses across multiple rental units—and the best part is that it’s completely free for both landlords and tenants. It includes valuable features like property metrics, reporting analytics, and a tenant portal that makes rent payments hassle-free.

One standout feature is its ability to auto-categorize transactions by property and Schedule E categories. And while it doesn’t offer a mobile app or tenant screening tools, Baselane compensates with live bank feeds, automated transaction categorization, a business card that earns up to 5% cash back, and a dedicated business checking account.

Standout Features

• Transaction ledger: Baselane provides a unified ledger that consolidates all your transactions, offering a clear overview of your rental property’s financial activities. This centralized system simplifies bookkeeping and financial analysis.
• Transaction categorization for tax deductions: The platform automatically categorizes transactions according to Schedule E categories, enabling you to efficiently track deductible expenses and streamline tax preparation.
• Tenant portal for seamless rent payments: The tenant portal facilitates easy rent payments through bank transfers or credit cards, automating reminders and receipts to ensure timely collections and improved tenant satisfaction.

Use Cases

• Independent landlords seeking cash flow management tools: Baselane helps businesses manage their cash flow by providing real-time insights into cash inflows and outflows. Baselane’s bookkeeping software includes property metrics and reporting analytics as well as rent collection tools.
• Independent landlords seeking a free checking account: Baselane Banking offers a free checking account with landlord-specific tools, such as the ability to set up multiple accounts per property. There are no account fees or minimum balances, and you can earn up to 5% cash back on purchases. Read our Baselane business checking review to learn more about the account and cash back rewards.
• Novice real estate investors: We selected Baselane as one of our best banks for real estate investors because of its useful tools that assist with tax preparation and allow you to stay organized.

Baselane nailed my review of pricing since it’s completely free to use. It did okay in customer service and ease of use but took a hit in accounting features, as it doesn’t support double-entry accounting.

While Baselane is cost-effective, it may not be ideal for managing workflows and leases, and it only supports online payments and receipt capture. For a more advanced solution, I recommend STRATAFOLIO, which offers robust real estate management and investor tools in its highest tier. Additionally, its integration with QuickBooks Online bridges the gap in accounting for comprehensive real estate management.

STRATAFOLIO lacks the accounting features required for financial reporting and tax compliance, and integrating STRATAFOLIO with QuickBooks lets you cover both property management and accounting seamlessly.

I recommend it because it provides a wide range of features for financial, operations, asset, and investor management. These tools are invaluable for rental property management, allowing you to organize loans, track cash flow, and manage assets, invoicing, lease agreements, and investments efficiently.

Standout Features

• Tenant portal for self-service management: STRATAFOLIO includes a tenant portal where renters can view lease details, make payments, and access important documents. This feature simplifies communication and reduces administrative workload.
• Bulk invoicing for efficient rent collection: With the ability to send bulk invoices to all tenants, STRATAFOLIO saves time on rent collection. This is especially useful for property managers handling a large number of units.
• Work order management with maintenance alerts: It enables property managers to create and track work orders while receiving maintenance alerts. This keeps repair schedules organized and ensures timely responses to tenant requests.
• Common area maintenance (CAM) tracking and reconciliation: It tracks common area maintenance expenses and reconciles them efficiently, helping property managers distribute costs fairly among tenants.
• Lease price escalations with automated alerts: It supports lease price escalations and sends automated alerts for upcoming changes. This feature ensures compliance with lease agreements and prevents missed adjustments.

Use Cases

• QuickBooks users: STRATAFOLIO offers a convenient integration to both QuickBooks Online and Desktop. The integration will help you automate rental management and accounting tasks with fewer clicks and ensures accurate synchronization of financial data across multiple properties or portfolios. Once you connect your QuickBooks account, you can use STRATAFOLIO’s powerful analytics tools to generate interactive dashboards and reports.
• Growing real estate businesses: You can add unlimited users within STRATAFOLIO, making it perfect for growing real estate businesses. It gives more room for the business to add more people who will be in charge of managing several properties.
• Analytics: I like STRATAFOLIO’s interactive dashboards, which show useful metrics like asset value, debt value, loan-to-value, debt coverage ratio, global cash flow, and loan-to-cost.

I evaluated STRATAFOLIO with a QuickBooks integration, and it earned perfect marks for accounting and real estate-specific features as well as user reviews. It also stood out for its ease of use.

That said, while features like a tenant portal and work order management are impressive, STRATAFOLIO can be costly, which significantly lowered its pricing score in my assessment. If affordability is your priority, Buildium is a great alternative, offering competitive pricing without additional charges per unit.

There are several free real estate accounting software on the market, but I chose Wave as the best no-cost platform for a few rental houses because its free plan offers decent accounting features. For instance, if you only need to send invoices, accept payments from your tenants, and organize your income and expenses for tax filing, then it is a great choice.

The free Starter plan doesn’t allow you to connect your bank accounts. However, you can upload transactions from your monthly bank and credit card statements, which is a big time-saver.

Standout Features

• Income and expense tracking: Wave Accounting allows landlords to monitor overall income and expenses.
• Asset and liability tracking: Unlike other free software in this guide, Wave is a complete bookkeeping system that tracks assets and liabilities along with net income.
• Comparative cash flow reports: It enables the creation of month-to-month or year-to-year financial comparisons, assisting landlords in identifying cash flow trends and making informed decisions.
• Recurring invoices for tenant payments: It allows landlords to set up recurring invoices, streamlining the rent collection process and ensuring timely payments from tenants.

Use Cases

• Small-scale property managers: Wave is great for property managers who have a small portfolio and only need a tool to send invoices and track income and expenses.
• Individual agents who are often out of the office: Its mobile app lets you send invoices, collect payments, and capture expense receipts.

Wave scored well for the accounting features needed by property management companies. I wish you could print checks from the program and reconcile your bank accounts when checks are outstanding, but those issues are fairly minor and forgivable given the software is free. It does a great job of importing bank transactions for you to classify into income and expense categories, which is the primary accounting function most landlords are looking for.

Wave doesn’t have any property management features, nor does it integrate with any property management software. If you need property management features, I suggest either Baselane for a free product, or QuickBooks Online with Stratafolio if your budget allows it.

I selected Realtyzam as the top accounting software for real estate agents because of its simple, user-friendly design that focuses on the essentials. The Sales Activity page lets you log all deals, whether they’re pending or closed, and update their status as needed, streamlining transaction tracking.

You can also add the CRM feature for managing client data, storing documents like deeds and contracts, and recording notes. It even helps with marketing by generating reports on lead sources to improve your client acquisition strategies.

Standout Features

• Sales activities and commission payments tracking: Realtyzam simplifies sales tracking and commission management, providing real estate agents with tools to monitor deals and earnings in one place.
• Transactions records: It allows you to log all your ongoing transactions, updating their status until they are finalized, keeping your deals organized.
• Detailed real estate reports: It enables agents to run insightful reports, such as average commissions, miscellaneous statistics, and expenses related to listings or buyers, helping you analyze your performance.
• CRM module: With its CRM add-on, you can manage client information, store documents like contracts and deeds, and track interactions. It can help you better track lead information from different sources and identify high-quality leads, ensuring better organization and follow-ups.
• Built-in mileage logging feature: It includes mileage tracking to help you record travel expenses accurately, making tax reporting easier.

Use Cases

• Individual real estate agents: Self-employed real estate agents can use Realtyzam to track costs separately for each property and monitor commission payments and expenses.
• Real estate agents with no accounting experience: Realtyzam has fewer features than most similar providers, which makes it easy to navigate even by agents with no background in accounting. You can also connect your bank account to reduce data entry.

Even though Realtyzam scored low overall for real estate companies, it’s an excellent choice for independent real estate agents looking to track commissions and related expenses. It’s particularly useful for those without an accounting background or needing to organize expenses and commissions by listing.

Realtyzam also fell short in customer support, offering only online ticket-based assistance. For better support options, QuickBooks is a great alternative, with telephone and live chat support available.

I recommend Buildium for daily property management because it helps landlords and real estate professionals streamline tasks like rental listings, tenant screenings, and online rent collection. Its Essential plan provides for a minimum of 20 units, making it a great value for property managers with at least that number of units. One standout feature is its maintenance management module, which lets landlords create work orders, attach documents or videos, and send them to vendors. Tenants can also submit maintenance requests directly from their smartphones, making it highly convenient.

On the accounting side, Buildium simplifies rent collection, bill management, and transaction classification. It also integrates with PayNearMe, enabling renters to make cash payments at retail locations, which are automatically transferred to landlord accounts.

Standout Features

• Tenant maintenance requests tool: It provides tools for tenants to submit maintenance requests, which property managers can track and manage to ensure timely resolutions.
• Property listing management: With Buildium, you can easily record and update available or upcoming rental units, simplifying the property listing and marketing process.
• Real estate transactions tracking: Buildium enables property managers to efficiently record and monitor all financial transactions associated with their properties, ensuring accurate financial tracking and reporting.
• Tenant payments and fees management: The platform allows for seamless recording of tenant payments, including rent, fees, deposits, and refunds, facilitating comprehensive financial management.

Use Cases

• Property managers with over 100 units: Buildium’s plans are designed for large-scale real estate property managers. For instance, the entry-level plan supports up to 150 units.
• Real estate agents needing help with their marketing campaigns: Buildium has a built-in lead generation tool called All Property Management that helps you search for leads based on different elements, such as lead volume, property type, and ZIP code. Prices vary for All Property Management if you’re an Essential or Growth subscriber, and Premium subscribers receive up to $500 of free leads.

Buildium nailed my assessment of accounting features. It also earned a high mark for real estate-specific features, such as online payment collection, separating profit and loss by property or sale, allocating common area expenses, and offering a tenant portal.

That said, since Buildium’s pricing depends on the number of units, landlords with fewer properties might find Baselane more appealing. Baselane is free to use, only charging fees for card payments.