Mark Calatrava

When you receive cash and check payments from customers, you first place them into the Undeposited Funds account instead of directly depositing them in your actual bank account. When all checks and cash payments are entered and you’re ready to deposit them, you can take them out of the Undeposited Funds account and make a…

Categories in QuickBooks Online are used to classify transactions into general groups and are based on the chart of accounts. Meanwhile, Items allow you to specify products and services associated with sales and purchases and are mapped to particular categories: Categories provide a high-level overview of business income and expenses. Items provide a more detailed…

Once project tracking is turned on in QuickBooks Online, you can create a new project and track it until it’s completed. You can then assign costs, such as expenses incurred and hourly costs worked by employees, and link invoices to the project. This allows you to monitor how much you spend and earn on that…

You can enter a partial customer payment in QuickBooks Online using the Receive Payment form. This allows you to locate the outstanding invoice, enter the required details, such as the customer and the partial payment amount, and then apply the partial payment. Similarly, you can make partial payments to vendors using the Pay Bills screen….

To create billable expenses in QuickBooks, you must first turn on the billable expense feature and set up additional preferences like the default markup rate. Then, create an expense, bill, or check as you normally would, mark the Billable checkbox, and select the customer or project associated with the expense. When you’re ready to bill…

QuickBooks Online Plus has a built-in basic time tracking tool that allows you to capture billable hours worked by your employees. You can track time spent on one-off or ad hoc tasks using single-time activity timesheets or ongoing or repetitive tasks using weekly timesheets. In this article, we’ll show you how to use time tracking…

To set up recurring transactions in QuickBooks Online, you must first specify what type of recurring transaction you wish to create, such as recurring expenses and recurring invoices. You’ll then need to complete the recurring transaction form by providing the required details, including the transaction amount, customer or vendor, and recurrence settings. We’ll go over…

ZipBooks is more affordable than QuickBooks Online, with a free plan and more affordable paid subscription options. However, QuickBooks is reasonably priced, has many more features than ZipBooks, and is a better all-around bookkeeping system. We recommend QuickBooks over ZipBooks for most small businesses because it features missing in ZipBooks, such as inventory management, a…

QuickBooks Premier Retail Edition, an industry-specific version of QuickBooks Premier desktop accounting software, is designed to support the needs of retailers. It helps retail businesses manage accounting functions, such as sales, inventory, and invoicing. It includes all the features of QuickBooks Premier, plus additional inventory tools and industry-specific reports. Pricing starts at $799 per year…

Invoice Ninja is a free open-source billing and invoicing solution that allows you to create and send invoices, set up vendors and track expenses, and manage projects. Its paid version provides fully customizable invoices and has enhanced invoicing features, like bulk email invoicing and automatic sales tax calculations. You can use the cloud-based Invoice Ninja…

Invoicera is a cloud-based invoicing program designed to help you streamline your billing processes. We consider it the best standalone invoicing software because it offers fully customizable invoices and time-saving features, like recurring invoices and invoice approval workflow setup. It also includes other features, like project management, expense management, and time tracking. On the downside,…

Zoho Invoice is a free invoicing software that allows you to create and send invoices and accept payments from your customers. It offers excellent invoicing features, such as the ability to duplicate existing invoices, which can be helpful if you have recurring billing arrangements. It also includes other features, such as quote management, expense tracking,…