Investing in the best office gadgets boosts team productivity and promotes a healthier work environment. From wireless keyboards to pen scanners and standing desks, these high-tech devices offer flexibility with features like wireless connectivity, ergonomics, and voice control. Check out our top 28 cool office gadgets to create a more comfortable, focused, and efficient workspace.
We handpicked five standout gadgets tailored for key use cases in communication, productivity, office environment, computer accessories, and ergonomics.
- COOLHOOD Monitor: Best accessory for remote work
- EMEET Conference Speakerphone: Best for virtual meetings
- Rocketbook Core: Best for note-taking and organization
- UPLIFT Desk Lamp: Best for reducing eye strain
- Furmax Standing Desk: Best for ergonomic adjustments
Computer Accessories
Computer accessories deliver a range of features that expand the functionality of an existing computer setup. We recommended several wireless accessories because they offer freedom and convenience for workspaces. From portable monitors to wireless chargers, here are the best gadgets for the office to help you get the most out of your computer system:
1. Portable Monitor
Price: $69.29
Where to buy: Amazon
A portable monitor is an additional screen for your laptop or desktop computer. It is exceptionally lightweight and has extra features like touchscreen input and orientation control, which are ideal for tasks like graphic design and multiple application use. A portable monitor extends the screen space—which is useful when working on graphics or multiple apps.
The COOLHOOD 15.6-inch monitor is our top pick for the best remote work device because it’s lightweight, convenient for traveling professionals, and has plug-and-play functionality.
The COOLHOOD portable monitor has a 15.6-inch screen with a 1,920×1,080 resolution. (Source: Amazon)
2. Wireless Keyboard
Price: $18.99
Where to buy: Amazon
Wireless keyboards are designed for long-range use, allowing you to position them in places the wired version cannot reach. They are portable and communicate using signals like Bluetooth. Different styles are available, including ergonomically designed models.
The Lovaky MK98 wireless keyboard has an ergonomic design and a numeric keypad. (Source: Amazon)
3. Wireless Mouse
Price: $13.98
Where to buy: Amazon
Similar to a wireless keyboard, a wireless mouse is great because it doesn’t have a distracting cable that ties it to a computer. Use it for presentations to control the screen or slideshow from any part of the room. It has special features like laser pointers and multiple buttons.
Logitech M185 wireless mouse has a compact and contoured design for comfort and ease. (Source: Amazon)
4. External Hard Drive
Price: $75.87
Where to buy: Amazon
Unlike a hard drive readily installed in a computer, an external hard drive is a portable gadget for storing and backing up files across multiple devices. Compared with cloud storage services that require the internet, an external hard drive can be disconnected from the computer anytime without losing important data.
The Seagate Portable 2TB external hard drive has plug-and-play functionality. (Source: Amazon)
5. Wireless Charger
Price: $69.99
Where to buy: Amazon
Wireless charging offers a safe and convenient way to transfer power to mobile devices by eliminating the need for messy cables. It comes in different versions, such as desktop pads, smartphone stands, mounts, and magnetic pads.
Use the KeySmart TaskPad on different devices like smartphones and mice. (Source: KeySmart)
6. Cable Holder & Organizer
Price: $6.95
Where to buy: Amazon
With all the gadgets and devices people have on their table at any given time, cables and wires can get tangled. This makes your table messy and makes it difficult to plug in or separate cables when needed. Cable organizers are strips with cord holders that prevent cables from getting tangled and minimize damage to your wires. The cable clips are soft and suitable for cables and wires less than 6 mm.
The SOULWIT cable holder separates and organizes different wires and cables. (Source: Amazon)
7. Programmable Keypad
Price: $38.99
Where to buy: Amazon
A programmable keypad is a collection of customizable hotkeys that lets you access frequently used websites, apps, and folders. It’s popular among streamers but also useful for office workers who need quick access to certain commands and tools, such as text strings and switching workplaces, without constantly opening tabs and windows.
The Vaydeer mechanical keyboard comes with nine fully programmable keys. (Source: Amazon)
8. USB Docking Station
Price: $89.94
Where to buy: Amazon
A docking station works like a port replicator by expanding the number of ports to connect multiple devices like printers and external hard drives. This desk gadget reduces the need for several adapters and wires and combines several ports, such as Ethernet, video graphics array (VGA), card readers, and USB-C.
The Plugable USB-C Triple Display Docking Station supports up to 13 different ports. (Source: Plugable)
9. Screen Mirroring Device
Price: $19.99
Where to buy: Amazon
Screen mirroring lets you wirelessly share the content playing on your mobile device to a larger display like a TV or monitor. This is ideal for office collaboration, training, and presentation. Screen mirroring is similar to casting, which involves sending the media on a larger screen without playing it on the device you’re sharing from.
The Google Chromecast and available replacement devices let you stream content over a Wi-Fi network. (Source: Google Store)
Communication Devices
In the era of remote working, communication is a key priority in any thriving business. That is why choosing the right communication device affects the speed and efficiency of delivering data to stakeholders. Take a look at these office technology gadgets built for business communications.
10. VoIP Phone
Price: $45
Where to buy: Amazon
These types of phones use voice-over-internet-protocol (VoIP) technology to place and receive calls via the internet. They benefit businesses looking for a low-cost way to streamline their phone network and access capabilities beyond voice calling. Although they work as physical phones, they can be powered by cloud-based phone software to reap the many benefits of a full VoIP phone system.
The Yealink T3 comes with smart noise-filtering technology. (Source: Yealink)
RingCentral is the leading provider of both VoIP and unified communications (UC) solutions, thanks to its reliability and comprehensive features. It combines voice, video, chat, text, and short messaging services (SMS) on one user-friendly platform and comes with enterprise-grade security and hundreds of third-party integrations.
Prices start at $30 per user monthly, and discounts are available for annual billing and volume subscriptions. Our RingCentral review details the provider’s pricing plans, key features, and why it’s our top choice for the best VoIP for small businesses.
Nextiva is the best VoIP solution for companies wanting to provide customers with a convenient way to contact their business. It offers up to 10,000 toll-free minutes and unlimited business messaging on the highest plan. Monthly per-user fees start at $25 for the digital plan, which includes live chat, email, unlimited digital user inbox, and 24/7 customer support. Our comprehensive Nextiva review delves into this cloud phone provider’s pricing packages and feature set.
Grasshopper is a popular VoIP service designed for small businesses and teams, thanks to its user-friendly interface and flat-rate pricing model. Every Grasshopper plan includes features such as toll-free numbers, call forwarding, voicemail transcription, and customizable greetings, all of which contribute to upholding a professional company image.
Our Grasshopper review outlines this provider’s straightforward and low-cost offerings for virtual phone systems that can streamline internal and customer interactions.
Phone.com is a budget-friendly VoIP solution for businesses with fluctuating call volumes. This provider has a monthly starting rate of $14.99 (or save 15% with annual billing) for metered call plans, including over 50 standard VoIP features. All plans include essential tools like video meetings, voicemail, call routing, and voice tagging. Phone.com offers a la carte features and mix-and-match plans, making it a great choice for growing teams.
Our detailed Phone.com review covers everything you need to know, from pricing options and key features to customer support and ease of use, helping you make the best choice for your business.
Pro Tip: Look for VoIP providers that can grow with your business and have robust features like call forwarding, voicemail-to-email, and mobile apps. Pay close attention to the quality of customer support, as this is crucial during setup and troubleshooting. For a deeper dive into the key features and benefits of the top VoIP systems, check out our comprehensive guide to VoIP phone systems.
11. Smartboard
Price: $1,699
Where to buy: Amazon
While smartboards are commonly used in classrooms, they are also useful in office settings, such as presentations, training sessions, and video meetings. A smartboard is a digital whiteboard that uses touch and stylus input to interact with media content. It stores any information written on it and displays multimedia content, such as video, collaborative documents, and website browsers.
The 55-inch JAV interactive whiteboard is great for classrooms and meetings. (Source: Amazon)
12. Conference Room Equipment
Price: $59.99
Where to buy: Amazon
Room devices are bundled video conferencing equipment that integrate speakers and microphones, with some having high-definition (HD) cameras. By integrating these components into a single device, users can save on the costs associated with purchasing them separately. This is particularly useful for hybrid team meetings in medium- to large-sized conference rooms.
The EMEET Conference Speakerphone M0 Plus has four microphones and noise-reduction capabilities. (Source: Amazon)
Productivity Tools
Office workers rely on productivity tools to perform manual and repetitive tasks. These could include note-taking, digitizing handwriting, or highlighting important points. Below, we list the best office gadgets to improve productivity and make complex work easier.
13. Digital Notebook
Price: $32.64
Where to buy: Amazon, Rocketbook
A digital notebook is a sleek touchscreen device that replaces the physical presence of paper. It digitizes handwritten notes and integrates with a cloud storage app for note accessibility. Smart notebooks like the Rocketbook, reMarkable 2, and the Android E-Ink ePaper Tablet convert handwriting into digital text and store e-books, PDFs, and to-dos.
The Rocketbook Core is our top pick for note-taking and organization because it combines the traditional experience of handwriting with the convenience of instant digital scanning, allowing for seamless storage and access to your notes.
Rocketbook Core Reusable Smart Notebook scans and stores notes in the cloud. (Source: Amazon)
14. Smart Pen
Price: $89.95
Where to buy: Ophaya
Similar to a standard pen, a smart pen uses ink but remembers every page stroke you make. Some models come with a mic that records spoken words and automatically synchronizes them to what you’re writing. The pen stores the digital copy of your notes, which can be transferred to another device via USB. This makes note-taking less stressful during meetings by reducing the risk of missing important details.
Ophaya smart pen is compatible with Android and iOS and ideal for note-taking and drawing. (Source: Ophaya)
15. Pen Scanner
Price: $149
Where to buy: Amazon, Scanmarker
Pen scanners are cool desk gadgets that convert scanned text into digital format. You can use them on any printed text, such as books, newspapers, magazines, or documents. Other models have specialized features like a translator and text-to-speech. This enhances work efficiency by speeding up the process of capturing text from different sources.
The Scanmarker Air is a multilingual pen scanner that translates text instantly into over 140 languages. (Source: Scanmarker)
16. Label Printer
Price: $99.99
Where to buy: Amazon
Label printers are portable printers that wirelessly print labels from smartphones, laptops, or tablets. They transmit text from a computer to be printed on label sheets or self-adhesive tapes. Aside from printing labels, a label printer is widely used in product packaging, such as creating QR codes.
The Brother P-touch CUBE Plus offers a unique variety of label fonts, frames, and symbols. (Source: Brother-USA)
Office Environment Gadgets
A conducive office environment is essential for enhancing productivity and well-being in today’s dynamic work landscape. Employees thrive in spaces equipped with tools like proper desk lamps and noise-canceling headphones, which help minimize distractions and promote focus.
According to a study by ResearchGate, office design elements like noise levels and spatial layouts affect productivity and focus. Below, we introduce six of the best office tech gadgets to optimize your workspace for maximum efficiency and comfort.
17. LED Desk Lamp
Price: $88
Where to buy: Amazon
If you’re working from home, investing in good lighting enhances concentration and makes you feel more alert without causing too much eye fatigue. The market has a wide range of desk lamps built for modern functionality, like the UPLIFT Desk Lamp. It uses three color temperatures, energy-saving LED bulbs, and multiple pivot points.
The UPLIFT Desk Lamp reduces eye strain with its customizable brightness and color temperature settings. Its glare-free LED light evenly illuminates your workspace, minimizing eye fatigue while also enhancing visibility for video calls and improving your overall appearance.
The UPLIFT Desk Lamp is made from aluminum with joints that swivel and bend. (Source: Amazon)
18. Mesh Wi-Fi
Price: $124.99
Where to buy: Amazon
A mesh Wi-Fi is a network device that covers every inch of your office with consistent wireless signals. Unlike a Wi-Fi extender that requires creating a separate network, mesh Wi-Fi increases your internet range through a streamlined connection. It comes with enhanced security through automatic firmware updates.
The eero 6+ handles enough bandwidth for 75 connected devices. (Source: eero)
19. Noise-canceling Headphones
Price: $149.99
Where to buy: Amazon, soundcore
Noise-canceling headphones are a must-have office gadget for remote employees and those working in open office environments. Equipped with noise-canceling technology, these headphones tune out all the unwanted sounds and have special features like long battery life, comfortable fit, and ambient sound mode.
The Space Q45 reduces background noise by up to 98%. (Source: soundcore)
20. Portable Power Station
Price: $99.99
Where to buy: Amazon
Although power outages are rare, having backup electricity comes in handy in case of emergencies. Portable power stations make the best home office gadgets because they are designed to be compact and have several plugin outlets to charge desk gadgets like laptops, tablets, and smartphones.
This AC power bank is an essential tool for outdoor activities and emergency tools. (Source: Amazon)
21. Smart Coffee Maker
Price: $89.99
Where to buy: Amazon
A coffee maker is an office pantry staple, especially for employees who need a caffeine kick. A smart coffee maker has a dedicated app that allows customization of brewing time, serving sizes, temperature, and recipes. It also includes energy-saving capabilities and integrates with voice assistants like Alexa.
The Atomi Smart Coffee Maker includes a smartphone app for controlling brew strength and schedule. (Source: Amazon)
22. Smart Door Lock
Price: $259.99
Where to buy: Yale
Gone are the days of using multiple keys to secure your office space. A smart door lock lets you remotely control and monitor who comes in and out of the door with a single tap on your smartphone. Different models may come with Bluetooth or Wi-Fi connectivity and special features like access codes, a bump guard, mobile alerts, and keyless entry.
The Yale Assure Lock 2 lets you share door access with trusted guests. (Source: Yale)
23. Air Purifier
Price: $149.99
Where to buy: Amazon
In this post-COVID era, employers have taken a renewed approach to improving the indoor air quality of their buildings. Air purifiers are reliable cleaning systems that capture various contaminants, including viruses, bacteria, dust, and mold, making them one of the best gadgets for the office. They are often equipped with voice control, sleep mode, and washable filters.
The Levoit Core 300S integrates with Google Assistant and Amazon Alexa. (Source: Levoit)
Ergonomic Products
With so much life spent at work, an office environment should be as comfortable and healthy as possible for the workforce. Office ergonomics supports employees’ overall well-being by providing tools that promote good posture and body mechanics. From desks to chairs and seat cushions, here are the best office gadgets that should be part of an ergonomically designed workstation:
24. Standing Desk
Price: $119.99
Where to buy: Amazon
Sitting for long periods in the office affects posture and leads to serious health issues like obesity and heart disease. Standing desks eliminate the harmful side effects of prolonged sitting. With the push of a button, these height-adjustable desks let you easily switch between sitting and standing. They come in different sizes, heights, and customization options.
The Furmax Standing Desk excels in ergonomic adjustments with its versatile height settings, allowing users to switch between sitting and standing positions effortlessly. Its sturdy design promotes movement and helps reduce back strain, while its adjustable height ensures you can find the perfect setup for your needs. This enhances comfort and productivity, making it ideal for a healthier work environment.
The Furmax standing desk has a memory electric lift that lets you adjust the table’s height based on your presets. (Source: Amazon)
25. Ergonomic Chair
Price: $349
Where to buy: Amazon
Similar to a standing desk, an ergonomic chair is designed to reduce discomfort from sitting for long periods. If you spend most of your time at a workstation, this would be one of the best office gadgets to invest in. It supports the body at various points, including the spine, joints, shoulders, and hips. These adjustable chairs vary based on height, width, armrest adjustment, mobility, and fabric.
The Branch ergonomic chair features eight adjustment points. (Source: Branch Furniture)
26. Seat Cushion
Price: $37.99
Where to buy: Amazon
A seat cushion is a low-cost alternative solution for optimal comfort while sitting. It is made of gel or memory foam with contoured builds, helping relieve lower back pressure and reduce muscle stress.
The Everlasting Comfort seat cushion contains a coccyx cushion for tailbone pain. (Source: Amazon)
27. Footrest
Price: $39.95
Where to buy: Amazon, ErgoFoam
Footrests promote comfort and correct posture by facilitating movement and elevating the feet to a comfortable height. This is ideal for those of average or shorter height who can’t sit flat-footed with their back supported in the chair. Aside from stationary footrests, other models facilitate various movements, such as swinging, rocking, and swaying.
The ErgoFoam Adjustable footrest lets you add or remove inches from its height. (Source: ErgoFoam)
28. Monitor Stand
Price: $34.99
Where to buy: Amazon
Monitor stands enhance workspace ergonomics by allowing users to adjust the monitor at a comfortable viewing height and angle. Adjustable monitor stands encompass different types, such as dual stands, full motion, vertical monitor stands, and monitor risers.
The VIVO dual monitor mount features an adjustable arm for easy swivel, tilt, and height adjustment. (Source: Vivo)
Pro Tip: Plan your office space—including your needs and your budget—whether you’re upgrading your workstation or setting up a new business. Set up an office with space for storage, computer equipment, lighting, and more for maximum productivity and comfort.
Frequently Asked Questions (FAQs)
Yes, smart office gadgets are worth the investment as they promote better posture and help prevent discomfort and long-term health issues. The best gadgets for home offices come with workplace apps that enhance efficiency by automating tasks like lighting, energy control, and ergonomic adjustments. However, since these devices can be priced at a premium, it is important to assess your needs, review your budget, and prioritize smart tech purchases.
The benefits of office ergonomics and must-have office gadgets for posture go beyond an employee’s physical health (e.g., eye strain)—they also significantly impact their mental health and overall well-being. These include lower stress levels, improved mood, heightened focus, and better heart health.
Compact gadgets like foldable standing desks, wall-mounted equipment, and multifunction desk organizers are ideal for small workspaces. They save space while providing essential functionality to maintain an organized and efficient office.
Bottom Line
Investing in the best office tech gadgets can transform how small businesses operate, offering benefits like improved productivity and comfort. Upgrading your office tech gadgets doesn’t have to be expensive, as plenty of brands and options cater to a wide range of budgets and priorities. To select the best office gadgets, carefully consider your operations and office setup so you can create a workplace that’s enjoyable and responsive to your employees’ needs.
