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When hiring for certain positions, you must ensure job applicants are well-versed in the qualifications for the role. For bookkeeping, accounting, and data analysis positions, Excel skills are vital. If you need a quick way to test applicants, use our free Excel test for interview

Direct deposit is a secure and efficient way to pay employees by electronically transferring wages into their bank accounts. This eliminates the need for paper checks and ensures timely payments. If you’re wondering how to set up direct deposit for employees, this guide will walk

Before you allow your employees to take any kind of leave, have them fill out a time off request form. Your paid time off (PTO) request, or vacation request form, should document the reason and duration of your employees’ time away from work, when the

A pay stub is a document that details an employee’s earnings, deductions, and net pay for a specific pay period. While it might seem like a simple document, it's a powerful tool for record-keeping, compliance, and maintaining transparency with your employees. For an easy way

An expense report template makes it easy for your workers to record the details of reimbursable business-related expenses and for you to track those expenses and ensure accurate reimbursement. To help you monitor your employees’ work-related spending effectively, I’ve created a free employee expense report

The Federal Unemployment Tax Act (FUTA) tax is what employers pay the Internal Revenue Service (IRS) to fund the unemployment program that pays eligible workers who have lost their jobs. This is separate from state unemployment taxes (SUTA). Federal regulations only require employers to pay

The Federal Insurance Contributions Act (FICA) tax generates funds for the Social Security and Medicare programs and is imposed on both employers and employees. The total tax rate is 15.3% of the employee’s gross earnings, where you and your workers each pay 6.2% for Social

An employment offer letter is a formal document from an employer outlining the terms and conditions of the proposed employment. It typically includes key details, like the job title, start date, salary, benefits, work location, employment status, and any special conditions or contingencies. While not

A personnel file is a paper or electronic folder kept for each employee—new, existing, and past—that contains HR and payroll documents. The documents within an employee personnel file should cover the entire employment lifecycle, from offer letters and W-4 forms to performance reviews and termination

A job description explains the work duties and requirements of a particular job role within your company. It should also include details about your company culture, as well as the compensation and benefits offered for the position. Once created, it can be published on a

Retroactive (or retro) pay is compensation an employee receives for work they’ve already completed but were not correctly paid for at the time. There are a variety of reasons for the discrepancy, such as an increase in wages, a missed bonus, or incorrect hours tracked.

To do payroll in Maine, it’s important to know its state payroll laws, especially for seasonal businesses. The state charges income tax from 5.8% to 7.15%, and its unemployment insurance tax runs from 0.22% to 5.69% (adjusted rate). In addition to rules for seasonal jobs,