A custom email address is one that uses your own domain name, such as yourname@yourdomain.com. It not only creates a professional appearance, but it builds consistent branding and builds trust. It’s also surprisingly easy to create. All you have to do is get a domain, create your username, and connect to your favorite email platform.
However, here are the steps to set up a custom business email address in greater detail:
1. Get a Domain Name
To create a custom email address, you’ll need a custom domain name (e.g., yourbusiness.com). The process of purchasing a domain name is simple, and affordable at around $12 per year from domain name registrars, such as GoDaddy.
Alternatively, if you’re using WordPress for your website, check with your web host. Leading web hosts, such as Bluehost and DreamHost, often include a free domain name and free business email with low-cost hosting plans.
The third way you can get a domain name is to purchase it directly from your email host of choice, such as Google Workspace or Microsoft 365. In doing so, your domain will automatically be connected to your email host, making it easier to set up.
For more assistance, get the step-by-step instructions on how to register a domain name.
2. Connect to Your Email Provider
How you connect a domain to an email host will depend on where you registered your domain name. For example, if you registered a domain name through an all-in-one domain and email service like Google Workspace, you’ll simply follow the remaining prompts and this is done for you. On the other hand, if you registered your domain through a site builder or other third-party service, you may need to take additional steps.
For example, if you got your domain through your web hosting plan, you will need to navigate to your web host for instructions on how to set up your new business email address. For most, you will see an option labeled “Email” from within your account dashboard. Follow the prompts to set up your custom email address.
From there, all you need to do is decide how you would like your email address formatted. For help deciding which is right for your business, learn more about choosing a professional email address.
3. Connect to Your Favorite Third-party Email Host (Optional)
If you got your domain name through a web hosting provider, you can connect your email to a third-party email host like Gmail or Apple Mail (and yes, your email will still be free). The exact process for doing this differs with each email platform, so choose your desired email host from the list below to get your step-by-step instructions on how to connect your free business email to one of the leading email platforms.
Frequently Asked Questions (FAQs)
Where can I get more help setting up my custom email address?
The best source for support is the provider you got your domain name from. For example, if you registered your domain through Bluehost, contact its customer service team for additional troubleshooting help via phone or live chat. If you’d rather have someone set up your custom email on your behalf, you can find technical support freelancers on Fiverr for as little as $5.
How do you set up a professional email signature?
If you’re using Gmail, set up your email signature by clicking the gear icon in the upper right-hand corner. Then select “Settings” and scroll down to find the “Signature” box, where you can input your signature. Alternatively, you can design a professional email signature using a signature generator, such as WiseStamp, which lets you create a customized professional email signature with no coding knowledge. Learn more about the best email signature generators.
What are the best email marketing platforms?
The overall best email marketing platforms that are affordable, feature-rich, and highly rated include Mailchimp, Constant Contact, Drip, ConvertKit, ActiveCampaign, and HubSpot. Which is the best platform for you will depend on your unique needs, such as the number of contacts you have, email frequency, design skills, and budget. Find which of the best email marketing platforms is right for you.
Bottom Line
Business email that uses your own custom domain name is vital for maintaining a professional appearance online for you and your team. As complicated as it may sound to create a custom email address, you don’t have to be stuck manually updating mail exchange (MX) records. Instead, there are a number of easy ways to set up your business email, such as with the leading email provider, Google Workspace.
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Joshua
Great
Kelly Main
Thanks Joshua!