How to Get a Free Business Email Address

Having a business email address that uses your own domain (e.g., john@jmsconsulting.com) can help you appear more professional and make it easier for customers to remember how to contact your business. While there are no truly free ways to get a business email address, there’s a good chance you’re already paying for a service—like web hosting—that includes business email at no extra cost that you may not have known about. We’ll cover five of those ways in this article.

Business Email Address vs Personal Email Address

Many people get confused about what a business email address is compared to a personal email address. In short, it’s an email address that uses your own email domain (which is the same as your domain name), such as name@yourbusiness.com. It’s not an email address that uses your business name as your user name (e.g., yourbusiness@gmail.com).

Tip: Using your own business’ domain name is only the first step in creating a professional business email address. Learn more about choosing a professional email address.

How to Get a Business Email Address for Free

While a free business email address is somewhat misleading since there is a cost associated with all of these options, there are a few ways to get one included with providers and plans you will likely already be using. For example, those with a WordPress site will require web hosting, which often includes free business email. On the other hand, those using a site builder such as Squarespace get free business email included in paid plans.

5 Ways to Get Free Business Email

1. Zoho

Best for: Those who own a domain name and need five or less business email accounts.

Zoho is a leading CRM software that provides up to five free business email accounts. What’s unique about free business email through Zoho is that it comes with built-in email marketing tools, which enable you to create and send email marketing campaigns to your contact lists. It does not include a domain name, so businesses must first purchase a domain separately.

How to Get a Free Business Email Address With Zoho

To get a free business email address through Zoho, you’ll first need to purchase your own domain name (e.g., www.yourbusiness.com). You can get one from a domain name registrar such as GoDaddy for around $12 to $15. After purchasing a domain name, go to Zoho.com and create a mail account. To do this, you’ll need to verify your domain name, update MX records with your domain name provider, and finally create your business email address.

For more information, visit our guide to getting business email with Zoho.

Visit Zoho

2. G Suite

Best for: Those who need productivity and collaboration tools in addition to business email.

G Suite by Google is a complete suite of productivity and collaboration tools, such as a word processor (Google Docs), spreadsheets (Google Sheets), presentations (Google Slides), video conferencing (Google Hangouts), and calendars. When you purchase G Suite, a complete productivity suite, for as little as $6 per user, per month, you get a business email through Gmail.

How to Get a Free Business Email Address With G Suite

It is very easy to set up a business email address through G Suite, though before you purchase a G Suite plan, you’ll want to get a domain name (if you don’t already have one). To do that, go to a domain name registrar such as GoDaddy or Google Domains. Then, go to G Suite and purchase a plan, verify your domain name, and set up your business email address.

Here’s how to get a free business email address using G Suite:

1. Get a domain name
2. Go to G Suite and purchase a plan
3. Set up your admin console from the G Suite homepage
4. Verify your domain
5. Create your business email address

Tip: Interested in using G Suite for your business email? Get the full breakdown, including step-by-step instructions on how to set up business email, in our guide to Gmail for business.

Visit G Suite

3. Bluehost

Best for: Those building a site with WordPress who need web hosting and domain name.

Bluehost is a top web hosting provider that includes free business email with its web hosting plans. It’s best for those who plan to build a website with WordPress and need a domain name (e.g., yourbusiness.com) and web hosting, as web hosting is required in order for a WordPress site to be live on the web. For as little as $2.95 per month, businesses get a free domain name and web hosting plus five free business email addresses.

How to Get a Free Business Email Address With Bluehost

It’s easy to get a free business email address through Bluehost, which you can connect to Gmail. To do this, first, go to Bluehost.com and select a web hosting plan. During the checkout process, you will be prompted to choose a domain name. Complete your purchase and navigate to the Email Manager from your Bluehost user dashboard. There you can create your business email address. Lastly, if you’d like, you can connect your Bluehost email to Gmail.

Here’s how to get a free business email address through Bluehost:

1. Go to Bluehost and purchase a web hosting plan
2. Choose a domain name
3. Navigate to the Email Manager and create a business email address
4. Connect your Bluehost email address to Gmail

Tip: Want to learn more about how you can get a business email through a Bluehost plan? Get the detailed step-by-step instructions on how to create a custom email address using Bluehost.

Visit Bluehost

4. DreamHost

Best for: Those who need commitment-free web hosting and a large number of email addresses.

Similar to Bluehost, DreamHost is a web hosting provider that includes free business email with its plans. What’s different about it is that it offers short-term, month-to-month plans that include unlimited business email addresses for $10.95 per month, making it the best for those who need web hosting and a large volume of email addresses without a commitment.

How to Get a Free Business Email Address With DreamHost

To get a free business email address from DreamHost, first you’ll need to go to DreamHost and choose a web hosting plan. Then, during the checkout process, choose a domain name and finish the registration steps. Once you have purchased a web hosting plan, you can create your business email address through the user dashboard. You can also connect your DreamHost email to Gmail should you choose.

Here’s how to get a free business email address from DreamHost:

1. Go to DreamHost and purchase a web hosting plan
2. Choose a domain name
3. Set up a business email address in the user dashboard
4. Connect DreamHost email to Gmail (optional)

Tip: For more detailed information, learn how to set up business email through DreamHost.

Visit DreamHost

5. Squarespace

Best for: Those who need an easy way to build their own business website and want G Suite.

Squarespace is a top all-in-one site builder, which gives businesses a way to easily build a professional website. Its plans include extras such as a free business email address through G Suite. This is the best option for those who need a website and want an easy and affordable way of building a site that includes a free Gmail for business account.

Visit Squarespace

How to Get a Free Business Email Address From G Suite With Squarespace

Those who use Squarespace to build a professional website with a business plan will get a free G Suite account. To get this, go to Squarespace and sign up for an account. You’ll then be prompted to choose a theme, and then you will be brought to the user-friendly site editor where you can build your site. To publish your site, you’ll need to update to a paid plan. After doing so, you will be able to access your free G Suite account, which includes business email.

Here’s how to get a free G Suite account through Squarespace:

1. Go to Squarespace and create an account
2. Choose a template and build your site
3. Purchase a business plan
4. Set up your free Gmail for business email address in the user dashboard

Tip: To easily build your small business website and to get your free G Suite account, visit Squarespace.

Frequently Asked Questions (FAQs)

How do I set up a business email address?

To set up a business email address, the first step is to choose which business email provider you want to use (e.g., G Suite, Bluehost, or Zoho). Next, register for an account with your chosen provider. Select a domain name (if your provider includes one) and create your business email from your user dashboard. Then, if applicable, connect your business email provider to Gmail by updating MX records. Get the step-by-step instructions on how to get a business email address.

How can I find an available domain name?

Ideally, your domain name will be your business name with the .com domain extension, though it can be very difficult to find an available domain name as the vast majority of common names are already taken. To help, try adding keywords, prefixes, or suffixes to your business name to find a suitable domain name that is available. Get more information on how to get a free email domain.

What are the best business email providers?

The right email provider for you depends on your needs and preferences, though the best are reliable, easy to use, include a reasonable amount of storage, are affordable, and are feature-rich. We recommend Bluehost for those who need web hosting and G Suite for those who already have a website and just need comprehensive business email. Learn more about these providers and more in our article on the best business email hosting providers.

Which is better: G Suite or Microsoft 365?

G Suite and Microsoft 365 are both leading productivity suites that include everything from word processors and cloud storage to business email hosting. They are very similar in terms of pricing and tools. However, G Suite tends to be better for those who prefer modern, user-friendly platforms, whereas Microsoft 365 is more popular among those who are familiar with it and want to stick with what they know. Get the full breakdown of G Suite vs Microsoft 365.

Bottom Line

A free business email address gives you a way of presenting your business professionally by connecting your business domain name to your email. It helps make potential clients and customers feel more confident in your business because it builds brand awareness and solidifies a professional image.

Business email can quickly add up for those who need multiple email addresses. The best way to get a high volume of email addresses is through a web hosting provider, such as Bluehost, which includes unlimited free business email addresses, a free domain name, and web hosting for your WordPress site for as little as $4.95 per month.

Visit Bluehost