Apple systems can integrate customer relationship management (CRM) software to help businesses readily track deals, manage leads, and deploy outreach campaigns. The best CRM for Apple users will offer seamless integration to sync data with Apple Mail, Contacts, and Calendar systems. They can also run on iOS and macOS, have application access through Safari, and work on iPhone and iPad mobile devices. Based on our evaluation, the best CRM for Mac users include the following:
- Zoho CRM: Best for monitoring sales analytics
- HubSpot CRM: Best free CRM for Mac users
- Pipedrive: Best for lead tracking on Apple devices
- Bitrix24: Best for Apple Business Chat communication
- Salesflare: Best for automated data entry
- EngageBay: Best free Apple Mail connection
- Daylite: Best specialty CRM for Mac users
- Capsule CRM: Best for task management on Apple calendar
- Less Annoying CRM: Best for simple contact management
- Best Apple CRM Systems Compared
- Zoho CRM: Overall Best Apple CRM for Monitoring Sales Analytics
- HubSpot CRM: Best Free CRM for Mac Users
- Pipedrive: Best for Lead Tracking on Apple Devices
- Bitrix24: Best for Apple Business Chat Communication
- Salesflare: Best for Automated Data Entry on Apple Devices
- EngageBay: Best Free Apple Mail Connection
- Daylite: Best Specialty Apple CRM
- Capsule CRM: Best for Task Management on Apple Calendar
- Less Annoying CRM: Best Simple Contact Management System for Apple Users
- Frequently Asked Questions (FAQs)
- Bottom Line
Best Apple CRM Systems Compared
| Provider | Free Plan? | Starting Monthly Price per User | Our Rating Out of 5 |
|---|---|---|---|
 | ✔ 3 users | $14 per user | 4.61 |
| Visit Zoho CRM | |||
 | ✔ 5 users | $15 per user | 4.58 |
| Visit HubSpot CRM | |||
 | ✕ 14-day free trial | $14 per user | 4.54 |
| Visit Pipedrive | |||
 | ✔ Unlimited users | $49 for 5 users | 4.49 |
| Visit Bitrix24 | |||
 | ✕ 14-day free trial | $29 per user | 4.43 |
| Visit Salesflare | |||
 | ✔ 15 users | $13.79 per user | 4.41 |
| Visit EngageBay | |||
 | ✕ 14-day free trial | $20.83 per user | 4.37 |
| Visit Daylite | |||
 | ✔ 2 users | $18 per user | 4.35 |
| Visit Capsule CRM | |||
 | ✕ 30-day free trial | $15 per user | 4.19 |
| Visit Less Annoying CRM | |||
Zoho CRM: Overall Best Apple CRM for Monitoring Sales Analytics
When to Use Zoho CRM
- You need a CRM for iOS to track sales analytics on the go: The Zoho CRM Analytics iOS app enables field sales reps, data analysts, team managers, and other decision-makers to track their sales metrics and performance on the go. The home page gives you an overview of critical insights, essential metrics, and sales performance. You can also access comprehensive reports and analyze sales data to make informed decisions in real-time.
- You want a CRM for Mac that manages notes, tasks, and Calendar and Contact data: With Zoho CRM, teams ensure iCloud data stays in sync with their CRM information. Data like contact records and calendar events can be created and edited on either system, which will automatically update in the other. You can also manage your notes, tasks, and other documents from within the app. This particular capability starts at just $14 per user, monthly.
- Your business uses Apple Mail: Zoho CRM allows businesses to use their Apple Mail accounts in the CRM. Once connected, users can do all email functions from the CRM system, including sending and receiving emails, searching for messages, deploying email templates, and scheduling email sends. Users can also synchronize email data between both systems and send mass messages.
When to Use an Alternative
- You prioritize software user experience: Zoho CRM is notorious for having a clunky interface that makes navigation tough. Plus, neither the Apple Mail, Calendar, nor Contact apps integrate directly. Users must employ complex Internet message access protocol (IMAP) and distributed authoring and versioning (DAV) processes to sync everything.
- Alternatives: HubSpot CRM is one of the best simple CRM systems, while Daylite offers the most seamless integration experience with Apple software tools.
- You need free contact synchronization with iCloud data: While Zoho does allow contact sync with iCloud accounts, users cannot do those functions until the Standard plan.
- Alternative: HubSpot CRM begins offering free contact sync with Apple data on its free-forever plan.
Zoho CRM Pricing Plans*
Cost: $0 for three users
Key Features:
- Mobile CRM on iOS devices for record management, task tracking, geolocation, and navigation
- Business card scanning on iOS
- Leads, accounts, and contacts management
- Deal management with up to one sales pipeline
- Documents storage
- Sales activity tracking
- Workflow automation
Cost: $14 per user
Key Features:
- Zoho CRM Analytics iOS app with real-time access to sales metrics and insights
- CalDAV and CardDAV protocols for Apple calendar and contact data sync
- Sales forecasting
- Calendar scheduling
- Social monitoring
- Basic contact scoring
- Macro automation for completing multistep workflows with one-button click
- Custom and scheduled reports and dashboards
Cost: $23 per user
Key Features:
- Internet message access protocol (IMAP) to connect email client servers for Apple Mail
- Products management with quote, order, and invoice generation
- Customer support module with case tracking, assignment, and management
- Mass email scheduling with unlimited email templates
- Sales gamification and motivation module
Cost: $40 per user
Key Features:
- Zia artificial intelligence (AI) for task reminders, predictions on deal conversions and churn, data enrichment, and macro automation suggestions
- A/B testing on web forms
- Territory management with territory-based forecasts
- Customizable modules
- Multirule lead scoring
- Automated case escalation rules for customer service
Cost: $52 per user
Key Features:
- 50 sales pipelines
- 50 unique currencies
- Up to 2,000 daily mass emails
*Pricing is based on annual billing on a monthly breakdown, though monthly billing is available for a higher cost. Zoho CRM comes with a 15-day free trial for the paid plans. While we update pricing information regularly, we encourage our readers to check current pricing here.
Zoho CRM Analytics iOS app (Source: App Store) 
Zoho CRM mobile app for iPhone users (Source: App Store)
Our Expert Opinion
Zoho CRM’s dedicated analytics app for iOS makes it easy for field sales reps and team managers to monitor their sales metrics and performance in real time to make informed decisions. The main Zoho CRM mobile app for iOS allows users to manage CRM records, tasks, and collaborative activities. It also offers contact data sync with Apple Calendar and Contact systems. In addition, teams can implement the Apple Mail server in Zoho to manage emails from the CRM.
HubSpot CRM: Best Free CRM for Mac Users
When to Use HubSpot CRM
- You want a robust free Mac CRM for your small business: HubSpot CRM is our pick for the best free CRM by a large margin. It comes with five users and the mobile CRM app for iOS devices like iPhones and iPads. There are also features not typically found on provider free-forever plans, such as quote generation, mass email marketing, customer ticketing, and deal management.
- You need a seamless integration to sync with iCloud contacts data: With HubSpot CRM, Mac users can get a direct integration to iCloud data systems starting on the Free plan. This allows them to two-way synchronize contact information from iCloud and the CRM so that it’s always up to date in both systems. Another plus is that HubSpot allows nearly unlimited contact record storage of up to 1 million—making it a top contact management software for Apple teams.
When to Use an Alternative
- You need scalable paid options for a smooth upgrade: HubSpot’s main downfall is that after the base plan, the paid options get super expensive. This is regardless of whether you purchase individual Sales, Marketing, Service, or Content Management Hubs or bundle them into the Customer Platform.
- Alternatives: Zoho CRM, EngageBay, and Capsule CRM are the best scalable Mac CRM products.
- You want to sync Apple Mail with your CRM: Like many other providers on this list, HubSpot CRM only allows email sync and integration with Gmail and Outlook.
HubSpot CRM Pricing Plans*
Cost: $0 for five users
Key Features:
- Integration with iCloud for contact data sync
- Mobile CRM app on iOS devices
- Mass email with email template storage
- Contact management with meeting scheduling
- Deal management for up to one pipeline
- Basic live chat on website
- Up to one ticket pipeline for customer service requests
Cost: $15 per user
Key Features:
- Everything in Free
- Payments processing via Stripe and automated clearing house (ACH) connections
- Simple sales automation for deal pipeline changes
- 500 minutes of calling
- Conversation routing
- Goal management capabilities
Cost:
- $1,170 for five users
- $45 per additional user
Key Features:
- Everything in Starter Customer Platform
- Automated lead rotation
- Sales forecasting
- Unlimited automated email actions
- Up to 300 automated workflows for omnichannel campaigns
- Up to 50 connected social media accounts to monitor feeds and publish posts
- Deal and company scoring
- Video messaging
- A/B testing on content plus search engine optimization (SEO) analytics
*Pricing is based on annual billing on a per-user monthly breakdown of HubSpot Customer Platform plans Monthly billing and enterprise-level options are available for a higher cost. We update pricing information regularly but encourage readers to check current pricing here.
**Customer Platform includes sales, marketing, customer service, content management system (CMS), operations, and ecommerce software. Individual modules can be purchased for lower monthly costs.
Our Expert Opinion
HubSpot CRM is ideal for those who need a free and easy-to-use Mac CRM. Its mobile app for iOS devices allows teams to manage records, receive inbound calls that show caller ID, and scan business cards into data records while on the go. We also like the seamless integration process with iCloud so users can import and maintain up-to-date contact records on a two-way basis.
Pipedrive: Best for Lead Tracking on Apple Devices
When to Use Pipedrive
- You need to monitor leads and deals on mobile: One of the most renowned capabilities of Pipedrive is its tools for tracking leads and deals. These features extend to the mobile app, allowing you to sync iCloud mail with your CRM and track all lead activities, including calls and emails. You can also locate nearby leads on a map and view sales opportunities, deal history, pipeline stages, and deal statuses.
- You want to sync CRM data from your Apple devices to the CRM interface: Pipedrive seals its reputation as an excellent CRM for Apple users as you can transfer and update Contacts, Mail, and Calendar from your Apple devices directly to the CRM. This removes the need to manually synchronize lead and client data and centralizes all necessary up-to-date information in one system.
When to Use Pipedrive Alternatives
- You want a CRM software for Mac at no cost: If you’re new to using CRM or are bootstrapping, you might want to look for a free solution as a gateway software. Unfortunately, Pipedrive CRM does not offer a free plan. Instead, you can take advantage of its 14-day free trial.
- Alternatives: HubSpot CRM and EngageBay are our top options as far as a free CRM goes. They offer no-cost base plans with solid features for new users.
- You prefer a CRM with project management tools on its mobile app: Project management tools like Kanban boards and task tracking tools are available in Pipedrive. However, you can only access them on its desktop platform and not on its mobile app.
- Alternative: Capsule CRM is our top choice for Apple CRM with mobile project management capabilities. You can access its task and project monitoring tools using your iOS devices even with the free plan.
Pipedrive Pricing Plans*
Cost: $14 per user
Key Features:
- Apple device compatibility for Contacts, Mail, and Calendar synchronization
- CRM mobile search bar to find contact and deal records on your iPhone or iPad
- Deal management tools with rotting indicator
- Customizable pipelines and data fields
- Lead and contact management with activity tracking
- Activity reporting with sales goals tracking
- Web-to-mobile phone calling
- Apps marketplace for third-party integrations
Cost: $39 per user
Key Features:
- Everything in Essential
- Two-way email sync to send and receive emails with engagement tracking
- Workflow automation
- Custom email templates
- Built-in meeting and video call scheduler with mobile scheduling capabilities
- Smart contact data that autoenriches contact data using online information
- Comprehensive sales reports with recurring revenue monitoring
Cost: $49 per user
Key Features:
- Everything in Advanced
- Contacts timeline in CRM records for visual activity tracking
- Deal and lead assignment automation
- Smart Docs for autopopulating contact data on proposals for sending and tracking
- e-Signature tools on documents
- Sales team management
- Custom data fields on sales reports and monitoring subscription-based revenue
Cost: $64 per user
Key Features:
- Everything in Professional
- Project management tools like Kanban boards, tasks, and subtask tracking
- Custom project data fields for desktop app
- Phone support and an implementation program for CRM users
Cost: $99 per user
Key Features:
- Everything in Power
- Security rules and permission settings
- 100 active workflow automations
- Unlimited reports and sales dashboards
- Unlimited teams management
*Pricing is based on annual billing on a per-month breakdown of the plans, though monthly billing is also available for a higher cost. All plans come with a 14-day free trial. While we update pricing information regularly, we encourage our readers to check current pricing.
Our Expert Opinion
Pipedrive centralizes lead management, deal tracking, and pipeline monitoring by synchronizing information from your iPhone, iPad, MacBook, and other Apple devices to the CRM platform. Its robust features in the CRM app make it one of our top picks for the best mobile CRM apps. Although it doesn’t offer a free plan, the paid plans are scalable and have solid tools for proposal management, data enrichment, and workflow automation.
Bitrix24: Best for Apple Business Chat Communication
When to Use Bitrix24
- You use Apple Business Chat for customer engagement: Bitrix24’s omnichannel Contact Center allows you to connect your Apple Messages for Business account to communicate with customers via Apple’s native iMessage service. Once successfully connected, you can send and receive messages, photos, and files via the Apple Message app in real-time. Customers can also send payments via Apple Pay in chat.
- You want to leverage free AI tools in your Apple CRM system: Bitrix24 offers a robust set of free AI tools for autocompleting lead and deal fields. Its generative CoPilot AI assistant also helps you create email copy, chats, task descriptions, checklists, call summaries, and call transcriptions. Plus, it has built-in translation and grammar checking capabilities.
When to Use an Alternative
- You need a simple Apple CRM: Bitrix24 is an all-around robust CRM that offers advanced and niche-specific features, like generative AI and ecommerce tools, across all plans. That said, its interface has a lot of menu options that make it difficult to familiarize and navigate. Setting up and operating the system also has a high learning curve.
- Alternatives: We recommend HubSpot CRM and Less Annoying CRM for users looking for a simple CRM with a simple interface and little to no learning curve.
- You’re looking for an Apple CRM with free lead management tools: Bitrix24’s lead management features are not available until the Standard plan ($99 per month for 50 users). While this costs less than $2 on a per-user basis, the plan’s pricing is not ideal for small teams or businesses with less than 50 members.
Bitrix24 Pricing Plans*
Cost: $0 for five users
Key Features:
- Unlimited contacts and deals
- CoPilot AI assistant in CRM, tasks, chat, feed, email, and texts on websites
- Task management in iOS app
- Data sync with Mac OS Drive
- Apple Calendar sync
- Contact Center with CRM forms, live chat engagement, and social media messaging
- Client management module with task planning, tracking, reminders, and autodialer
- Sales intelligence with report builder and automatic customer journey tracking
- Ecommerce module with order, product, inventory, and payments
- Automated replies
Cost: $49 for five users
Key Features:
- Everything in Free
- Contact center with Apple Business Chat, built-in telephone, and call-back widget
- Sales and marketing automation with customer segmentation
- Multiple sales pipelines and sales tunnels to move leads to another pipeline
- Email integration
- Document viewing, storage, and CRM document templates
- Unlimited invoices with convert deal-to-invoice function
- Business intelligence analytics tools for CRM data
- Access to Bitrix24 Market for third-party app integrations
Cost: $99 for 50 users
Key Features:
- Everything in Basic
- Unlimited leads and quotes with recurring invoices
- Business intelligence builder with unlimited dashboards
- Project management and task collaboration
- Video Zoom calls directly from client profiles
- Bulk text and email with stored email templates
- Event planner tools
- Chat statistics
Cost: $199 for 100 users
Notable Features:
- Everything in Standard
- Task automation in iOS
- Unlimited open channels in the contact center
- Business process automation in CRM with workflows for operations
- Unlimited knowledge base resource storage for internal employees to access
- Custom data fields in task records with task automation
- AI scoring for leads and deals
- Canned replies
- Access permissions
*Pricing is based on annual billing on a per-month breakdown of the plans. Monthly billing and enterprise-level options are available for a higher cost. While we update pricing information regularly, we encourage our readers to check current pricing.
Bitrix24 iOS app’s key features (Source: App Store) 
Bitrix24 connecting to Apple Messages for Business (Source: Bitrix24)
Our Expert Opinion
Bitrix24 is unique because it’s the only one in this list that offers direct integration with Apple Business Chat. Its omnichannel Contact Center allows you to send and receive messages using the native Apple iMessage app and even receive customer payments via Apple Pay in chat. You can manage tasks using the iOS app and sync CRM data with Mac OS Drive and Apple iCloud calendar. Moreover, this platform offers free AI tools for generating messages and call summaries.
Salesflare: Best for Automated Data Entry on Apple Devices
When to Use Salesflare
- You want an Apple CRM with automatic data enrichment capabilities: Across all plans and Apple devices, Salesflare automatically inputs CRM data from emails and social profiles. It also integrates directly with iCloud calendar to give you a real-time view of all your appointments and meetings.
- Your team uses Outlook for Mac as your email client: Salesflare has an Outlook add-in that lets you access your CRM directly from within your email client. You can pin the sidebar so that you can view relevant Salesflare context while you’re reading your emails.
When to Use an Alternative
- You need a free CRM for Apple devices: While Salesflare offers a 14-day free trial, it does not have a freemium option. This could be a disadvantage for small sales teams looking to leverage a free Apple CRM while they’re still not ready to scale to a paid plan.
- Alternatives: HubSpot CRM and Zoho CRM both offer free plans that let users access their CRM via iOS or Mac devices.
- You want direct integration Apple Mail or Business Chat: Unfortunately, Salesflare does not offer integration with either Apple Mail or Apple Business Chat. This is a downside for businesses using Apple Mail or iMessage for communication.
Salesflare Pricing Plans*
Cost: $29 per user
Key Features:
- Automated CRM data input
- Visual sales pipeline with communication timeline
- Tasks and task suggestions
- Custom fields
- CRM dashboard with insights
- Email, link, and website visit tracking
- iOS app with all desktop app features
- Personalized email campaigns
- 25 email finding credits
- Third-party app and Zapier integrations
Cost: $49 per user
Key Features:
- Everything in Growth
- Email workflows
- User permissions
- Custom dashboards
- 500 email finding credits
Cost: $99 per user
Key Features:
- Everything in Pro
- CRM data migration
- Custom CRM training
- Dedicated account manager
- Unlimited email finding credits
*Pricing is based on annual billing on a per-month breakdown of the plans, though monthly billing is also available for a higher cost. All plans come with a 14-day free trial. While we update pricing information regularly, we encourage our readers to check current pricing.
Our Expert Opinion
Salesflare’s automated data entry helps reps save time and effort by eliminating the need to manually enter details in CRM fields. Another good thing about this platform is that all its features, including automated CRM data entry and call logging, are available in both its Mac and iOS versions. In addition, you can access Salesflare from within Outlook for Mac, so you can view relevant CRM data from the sidebar while going through your inbox.
EngageBay: Best Free Apple Mail Connection
When to Use EngageBay
- You need free Apple email connections: EngageBay is a really solid free-forever plan that supports up to 15 users. It comes with sales, marketing, and service modules, and the CRM integration with Apple systems is free. This extends to synchronization with Apple Contacts and Calendar data and getting Apple Mail functionality from the CRM.
- You need an all-in-one system for sales, service, and marketing management: EngageBay is one of the few CRM systems that offer full sales, marketing, and customer service modules, which is great for overseeing full revenue operations teams. Included in the multifunctional CRM are lead and deal management, a customer service ticketing system, and campaigns through email, ads, and content marketing.
When to Use an Alternative
- You want a simpler CRM with free contact data sync: EngageBay scores poorly in product usability—primarily for setting up the CRM system, connecting it with applications, and navigating the interface.
- Alternative: HubSpot CRM comes with free contact sync with Apple Contacts and has excellent usability ratings.
- You need project management features: While EngageBay has impressive all-around business operation capabilities, you should consider another CRM if you prioritize project management tools.
- Alternative: Capsule CRM is our best CRM for Mac when it comes to project management features and task automation. You can avail of these attributes even in its free plan.
EngageBay Pricing Plans*
Cost: $0 for 15 users
Key Features:
- Integration with Apple Mail for email capabilities from the CRM
- Mobile iOS CRM app
- Contact management with list segmentation and synchronization with Apple Contacts
- Appointment scheduling and task management with data sync to Apple Calendar
- Predictive lead scoring
- Mass email with templates storage
- Social suite for monitoring social media feeds
- Customer ticketing with up to two ticket views
Cost: $13.79 per user
Key Features:
- Everything in Free
- Custom deal milestones
- Calling minutes tracker
- Enhanced ticket management with one-click macro automations and canned responses
- Ticket grouping plus 360-degree views on customer records
Cost: $59.79 per user
Key Features:
- Everything in Basic
- Marketing automation
- Website live chat messaging
- Trigger-based workflow automation for sales, marketing, and service
- Landing page content A/B testing
- Sales leaderboard performance tracking
- Call reporting tools
- Business proposal generation
Cost: $110.39 per user
Key Features:
- Everything in Growth
- Unlimited contact records
- Call scripts
- Website analytics
- Custom CRM reports
- Goal management
- Account-based marketing
*Pricing is based on annual billing on a per-month breakdown of the plans, though monthly billing is also available for a higher cost. While we update pricing information regularly, we encourage our readers to check current pricing.
Our Expert Opinion
EngageBay provides free and comprehensive solutions for a business to generate new sales, create brand awareness, and support customers. We like that its no-cost capabilities extend to iCloud connections, most notably for managing and tracking Apple Mail emails from the CRM. We also appreciate that the data sync features for calendar and contact data are available for free.
Daylite: Best Specialty Apple CRM
When to Use Daylite
- You need the most complete Apple CRM: Daylite is a CRM system specifically built to support Apple users. It comes with direct integrations with Apple Mail, Calendar, and Contacts to efficiently store data and track activity within the CRM. Teams can get expanded CRM functionality, including caller ID from iOS devices and Siri voice commands in the CRM tool.
- You want advanced Apple Mail capabilities in your CRM: Compared with the other providers on this list that let you access and use Apple Mail in the CRM, Daylite’s capabilities are much more sophisticated. For example, the built-in Mail assistant tool lets users capture leads and create new records directly from emails. They can also create reminders in their email inbox to follow up with customers or prospects.
When to Use an Alternative
- You primarily use Google or Microsoft applications: Because it’s built for Mac products, Daylite is limited in integrations outside of Apple. For instance, there are no integration capabilities with Microsoft, and Google is limited to just data sync to Calendar and Google Drive.
- Alternatives: Zoho CRM and HubSpot CRM are the best Microsoft CRMs and our favorite platforms for Google connections. Salesflare, on the other hand, has a sidebar that lets you access CRM data within Outlook for Mac.
- You want a simpler and more user-friendly Apple CRM: Daylite’s robust features and customization options can be overwhelming for new users. Its complex interface also takes some time to get used to.
- Alternatives: Pipedrive and Less Annoying CRM might not be specialty Apple CRMs, but they both offer a simple interface that’s easy to learn and use regardless of your technical experience.
Daylite Pricing Plans*
Cost: $20.83 per user
Key Features:
- Daylite Mail Assistant for Apple Mail
- Mac and iOS apps
- Contact management
- Task management
- List segmentation
- Daylite calendar
- Forms
- Timeline tracking
- Email templates
- Third-party integrations
Cost: $33.33 per user
Key Features:
- Everything in CRM
- Sales management
- Sales opportunity management
- Sales pipelines
- Lead management
- Sales reporting
- Quotes and estimates
- Lead scoring
- Referral tracking
Cost: $33.33 per user
Key Features:
- Everything in CRM
- Project management
- Project board
- Project pipeline
- Milestone tracking
- Projects reporting
Cost: $45.83 per user
Key Features:
- Everything in CRM
- Everything in Sales
- Everything in Projects
*Pricing is based on annual billing on a per-month breakdown of the plans, though monthly billing is also available for a higher cost. All plans come with a 14-day free trial. While we update pricing information regularly, we encourage our readers to check current pricing.
Our Expert Opinion
Daylite is a bespoke CRM for Mac users. It’s an ideal option if pricing and product usability aren’t a priority. Its complete integration capabilities give users direct sync and feature access to Apple Mail, Contacts, and Calendar. The Mail connection also comes with expanded functions we like, such as email-to-lead capabilities and the ability to set email follow-up reminders. This specialty CRM product certainly has a place for true Apple fanatics.
Capsule CRM: Best for Task Management on Apple Calendar
When to Use Capsule CRM
- You want free contact and calendar data sync with Apple tools: Capsule CRM’s free-forever plan includes a direct import and sync of Apple Contact data into the CRM. Teams can also synchronize events and tasks from Apple Calendar and iCalendar into the Capsule system.
- You need iOS project management in your CRM: Capsule CRM is unique in that it has a built-in project management module in its CRM system. The module allows users to oversee events, client deliverables, and sales tasks such as onboarding processes. Plus, the project management capabilities are available on the mobile CRM app for users to collaborate and track progress on their iPhone or iPad devices.
When to Use an Alternative
- You want more data capacity on your Free plan: Capsule CRM has a solid free plan with unique capabilities, including custom sales processes, project management, automated data enrichment, and AI tools. However, the free plan is limited to only two users and 250 stored contacts.
- Alternative: HubSpot CRM’s free plan has the most capacity and includes unlimited users and up to 1,000,000 stored contacts.
- You need to use Apple Mail in your CRM: Capsule CRM has email capabilities, but only for Outlook and Gmail systems.
Capsule CRM Pricing Plans*
Cost: $0 for two users
Key Features:
- iOS mobile app with offline support
- 250 contacts
- Apple Contacts and Calendar data sync
- Task and project management
- One sales pipeline with Kanban view
- Social profile enrichment
- Customer milestone tracking
- Opportunity management with highlighted stale and lost opportunities
- Unlimited task sequences
- 10 AI content assists
Cost: $18 per user
Key Features:
- Everything in Free
- 30,000 contacts
- 5 email templates
- Email integration with shared inboxes
- Sales pipeline dashboard
Cost: $36 per user
Key Features:
- Everything in Starter
- 60,000 contacts
- 5 sales pipelines
- 1,000 AI content assists
- 50 email templates
- Workflow automation
- Assign sales teams
- Activity reporting
- Automatic contact enrichment with employment and business data
- Access restrictions
Cost: $54 per user
Key Features:
- Everything in Growth
- 120,000 contacts
- 50 sales pipelines
- 500 email templates
Cost: $72 per user
Key Features:
- Everything in Advanced
- 240,000 contacts
- 100 sales pipelines
- 1,000 email templates
- Import assistance
- Custom training
- Dedicated customer success manager
- Implementation support
*Pricing is based on annual billing on a per-month breakdown of the plans, though monthly billing is also available for a higher cost. All paid plans come with a 14-day free trial. While we update pricing information regularly, we encourage our readers to check current pricing.
Importing contacts from Mac to Capsule CRM (Source: Capsule CRM) 
Capsule CRM iOS app key features (Source: App Store)
Our Expert Opinion
Capsule CRM provides a unique Apple and Mac-based CRM, particularly in its free features. While data and user capacity are an issue on the no-cost plan, users can import and sync data from their Apple Contact and Calendar apps into the CRM, manage tasks and projects, and get AI-generated email content, all for free. We also like how the project management tools apply to the mobile app on iOS devices for users to oversee special projects and tasks on the go.
Less Annoying CRM: Best Simple Contact Management System for Apple Users
When to Use Less Annoying CRM
- You need a no-frills contact management system for Apple devices: Less Annoying CRM is known for its low learning curve for setup, operation, and navigation because of its simple interface. Aside from that, the subscription process is hassle-free because of its single pricing tier.
- You want an Apple CRM with project and task management features: Less Annoying CRM’s prebuilt and custom pipeline templates can be applied to various use cases. These include project, order, and expense tracking. You can also manage tasks and events from its calendar.
When to Use an Alternative
- You need a native iOS app for your hybrid sales team: Less Annoying CRM has a mobile-friendly web app that you can access from a browser on any Apple device. However, its lack of a native iOS app makes it inconvenient for sales teams working in the field, as the web app does not offer the offline access that a native mobile app does.
- Alternatives: HubSpot CRM is one of the best mobile CRMs because of its intuitive interface that’s easy to operate, even for absolute beginners. Salesflare is also an excellent option since its iOS app includes all of the features in its desktop version.
- You want a true Apple CRM with direct integrations with Apple apps: While Less Annoying CRM can be easily accessed via any Apple device browser, it is not a true Apple CRM. In fact, it lacks direct integration with Apple Mail, Calendar, and iCloud. You have to sync your data with Google Workspace apps first before you can use it on your Apple device.
- Alternative: Daylite is the best CRM system for Mac users looking for direct access to Apple apps, like Apple Mail and Calendar.
Less Annoying CRM Pricing Plan*
Less Annoying CRM
Cost: $15 per user
Key Features:
- Mobile-friendly web app for iOS users
- Desktop app for Mac
- Unlimited contacts and companies
- Unlimited pipelines and custom fields
- 25GB file storage
- Email logging
- Task and event management in calendar
- User permissions
*Pricing is based on monthly billing. A custom-priced enterprise-level plan is available for organizations with more than 10 users. Less Annoying CRM comes with a 30-day free trial. While we update pricing information regularly, we encourage our readers to check current pricing.
Our Expert Opinion
True to its name, Less Annoying CRM is a no-frills contact management system for Mac and iOS users. While it does not have a native iOS app, you can easily access its highly intuitive web app via any browser and access your CRM data anytime and anywhere, as long as you have internet connection. An added advantage is its pipeline templates that you can use for managing projects, orders, and expenses.
How We Evaluated the Best CRM for Mac Users
Frequently Asked Questions (FAQs)
Does Apple have a CRM system?
Apple, the creator of Mac products, does not offer its own CRM system. It does, however, come with baseline applications for users to store contact data of their leads and customers, track events and meetings on a calendar, and manage email messages, which are simple functions of a CRM system. Additionally, many CRM systems, including those on this list, offer direct integrations to Apple products and work within iOS and macOS environments.
What are the key features a Mac CRM should have?
A great CRM for Apple and Mac users will run nicely within a macOS operating system and seamlessly integrate with Apple software products, including Apple Mail, Contacts, and Calendar. Additionally, it will come with a mobile CRM solution that users can access via iOS devices such as an iPhone or iPad.
Which CRM works with Apple Mail?
EngageBay is the best CRM software for Mac users needing direct access to Apple Mail. You can synchronize your messages, contacts, and calendars from your iOS and Mac devices with the CRM platform at no cost. Zoho CRM also offers the same feature in its Professional plan for $23 per user, per month, while Daylite has an Apple Mail connection for $20.83 per user monthly.
Bottom Line
A CRM for Mac lets Apple users access and synchronize their data from their preferred Mac devices. While Zoho CRM is our pick for the best overall Apple CRM software, other systems could better fit your business depending on your product needs. Pipedrive, for instance, allows you to sync contact data across all Apple devices with the CRM platform. HubSpot CRM, on the other hand, is our top free recommendation, while Bitrix24 is best for Apple Business Chat users.
