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An employment offer letter is a formal document from an employer outlining the terms and conditions of the proposed employment. It typically includes key details, like the job title, start date, salary, benefits, work location, employment status, and any special conditions or contingencies. While not

A personnel file is a paper or electronic folder kept for each employee—new, existing, and past—that contains HR and payroll documents. The documents within an employee personnel file should cover the entire employment lifecycle, from offer letters and W-4 forms to performance reviews and termination

Employers must fill out IRS Form W-2 and supply them to employees, the IRS, and some state tax agencies no later than January 31st of the year following the previous tax year. Employees use it to report payroll taxes paid, and the IRS uses it

A job description explains the work duties and requirements of a particular job role within your company. It should also include details about your company culture, as well as the compensation and benefits offered for the position. Once created, it can be published on a

A pay period is the recurring period of time during which employees work and are paid. These are fixed and most often occur on a biweekly or semimonthly basis—but note that some state’s laws may require a certain frequency. Also, some industries follow a specific

Retroactive (or retro) pay is compensation an employee receives for work they’ve already completed but were not correctly paid for at the time. There are a variety of reasons for the discrepancy, such as an increase in wages, a missed bonus, or incorrect hours tracked.

To do payroll in Maine, it’s important to know its state payroll laws, especially for seasonal businesses. The state charges income tax from 5.8% to 7.15%, and its unemployment insurance tax runs from 0.22% to 5.69% (adjusted rate). In addition to rules for seasonal jobs,

Doing payroll in Oklahoma involves more than paying employees. In addition to filing federal taxes, you must file state income and unemployment insurance taxes. There are exemptions for some workers, like military spouses, and the state has its own W-4 form (the document you’ll have

Processing payroll in Louisiana is relatively straightforward. Louisiana has only one state-specific payroll form and no local taxes. Its income tax system is progressive, with rates ranging from 1.85% to 4.25%—so the more an employee makes, the more they will pay in taxes. Step-by-Step Guide to

Employment application forms are essential for any business looking to hire new employees. These generally contain sections for personal and demographic data, as well as work history and qualifications, to help you make the best decision when reviewing candidates. Below are some guidelines on how to

Washington State does not have state income taxes, but it does have many specific laws concerning payroll. For example, hiring minors requires a special addition to your business permit. The minimum wage is higher than most states, and Seattle and SeaTac have their own minimum

Small businesses that offer paid time off (PTO) must manage vacation accruals accurately—keeping track of how many PTO days each employee has earned and when it was used—to avoid labor law violations. Our PTO accrual calculator lets you determine the appropriate accrual rate to use