Grasshopper’s virtual phone system is essentially a call-forwarding solution that relies on the personal phones of you and your staff, with a range of added supplemental features to help your business. Calls made to a main business number are immediately forwarded to your employee’s personal phones, and outbound calls can appear to originate from the same main business number. The system also includes a variety of added features, such as automated receptionists, voicemail, call forwarding, call screening, and online faxing.
RingCentral, however, is best known for their small business VoIP phone service. It replaces your local phone company’s landline service and adds a wide range of standard calling features to your office’s physical phones, such as call transfer, call queueing, extensions, directories, third-party app integrations, etc. However, RingCentral also offers a lesser-known but similar virtual phone system as Grasshopper’s.
In this article, we will be comparing the virtual phone system services of RingCentral vs Grasshopper. If you’re looking for a more full-featured VoIP phone service for your office, then we recommend that you read our guide on the best VoIP phone services.
If you’re a very small business of only a few employees at most or a solo entrepreneur, especially if you don’t yet have a physical location for your business, then a virtual phone system is a cost effective solution until you grow to need a full VoIP system.
RingCentral vs Grasshopper: Who Wins?
We recommend RingCentral as the Best VoIP Virtual Phone Provider for Small Businesses in 2017 because of its range of features, competitive pricing, and included minutes.
RingCentral vs Grasshopper Virtual Phone Provider Summary Table
|Best For||Small businesses whose call time needs exceed 500 minutes/month||Small businesses or solo entrepreneurs whose call time needs are less than 500 minutes/month|
|Ease of Setup and Use|
|Mobile App||iOS and Android||iOs and Android|
Paid monthly with no contract
|Free Trial||Yes, 15 days for up to 5 users and 50 minutes of use||No, but 30 day money back guarantee|
How RingCentral Beats Grasshopper
RingCentral provides a feature-rich and easy to use VoIP virtual phone solution for small businesses, especially those who expect to use their phones as their primary means of communication. Many of the features that come standard with RingCentral are also offered by Grasshopper, but the addition of unlimited video meetings, third-party app integrations, and unlimited calling within North America make it the smarter solution for businesses with greater call needs.
Easy to setup and use, RingCentral’s virtual phone solution delivers many of the features of full VoIP phone services. By pairing it with your mobile phone or landline’s phone service, you can present a professional face for your business to your customers at an economical price. And because the service includes unlimited minutes, your costs are more predictable and you can easily scale the service as your needs change or you add more staff. Your only limitation is your mobile phone or landline’s service package.
When Grasshopper Beats RingCentral
Grasshopper provides an efficient, easy to use, and economic VoIP virtual phone solution for small businesses — if you don’t use too many minutes of call time per month. Grasshopper offers many of the same standard features that RingCentral does for a lower price, but if your business might take advantage of third-party app integrations or have call time needs in excess of 500 minutes/month, then RingCentral becomes the more affordable and attractive solution. It’s for this reason that we only recommend it for very small businesses and/or solo entrepreneurs who want to present a main business line with a basic list of call features, but whose needs don’t extend far beyond that.
If you need a quick and cheap solution to make your business sound more professional, then Grasshopper’s virtual phone service will provide you with one. Setup is easy, and in minutes you can begin to send and receive calls to and from your mobile device or landline that appear to come from and to your main business phone number. You also get key business VoIP features like voicemail-to-email, call transfers, and music on hold for a minimal cost.
The one downside to Grasshopper’s service is that relatively few minutes are included in their monthly packages compared to RingCentral. If you don’t expect to use your phone too often, then this will be an easy way to save cost. However, if your primary means of communication will be your phone or if you have more than a very small number of users, then Grasshopper’s costs will add up and likely exceed RingCentral’s.
In-Depth Review: RingCentral vs Grasshopper
Ease of Setup/Use
Both RingCentral and Grasshopper’s VoIP virtual phone services boast an easy setup and ongoing usage process. Because they are cloud-based, there’s no hardware or software to purchase or install; the entire system is administered through your web browser. With minimal variations between services, the steps to get your VoIP virtual phone service up and running follow these general steps:
- Sign up and create your account
- Sign up for a new phone number or port over an existing phone number
- Choose from a pre-recorded greeting or record your own custom greeting
- Enter any extensions or options for individual staff members
- Enter the personal phone number that each extension or option should forward to
Additional features may require additional configuration, but the basics are very straight-forward and will have your service ready to make and receive calls within minutes.
Both RingCentral and Grasshopper’s virtual phone services offer many of the same standard call management features that give your small business a professional face and the appearance of being more established than you may yet be, such as:
- Call forwarding
- Call screening
- Pre-recorded or custom call greetings
- Toll-free numbers
- Conference calling
For the small business owner who won’t have the time or resources to dedicate to setting up, managing, or troubleshooting their virtual phone system, it just has to work. And when it doesn’t, a resolution needs to be within easy reach. Both RingCentral and Grasshopper offer self-service and assisted customer support.
The Bottom Line
RingCentral and Grasshopper both deliver an excellent virtual phone service at an economical price. Which service we recommend depends on the size of your business and its needs.
For a full-featured solution with unlimited call time and predictable monthly costs, we recommend RingCentral.
For an economical solution that presents a professional face for your business, but with limited call time to keep costs down, we recommend Grasshopper.
But for most small businesses, we recommend RingCentral because the unlimited talk time ensures your ability to scale it as your business grows.