In our last article we continued our series on how to start a successful business with a look at how to setup a website for your small business in 4 easy steps. Now that you have a website it’s time to setup your free business email address, which is the topic of today’s article.
How to Get a Free Business Email Address
Godaddy, who is our recommended web hosting provider, provides 100 free business email addresses when you purchase a basic hosting plan from them. That costs $3.99 per month, and also comes with a free domain name (ie www.yourbusiness.com) for 1 year.
Unfortunately if you do not already have a domain name and hosting, there is no way to get a free business email address that includes your domain (ie firstname.lastname@example.org).
The rest of this guide assumes you have purchased a domain and hosting from Godaddy, however the steps we outline should be similar if you purchased your domain and hosting elsewhere. If you are a gmail user, you can even have both your personal and business email managed through your existing gmail inbox, which we will also show you how to do.
How to setup your free business email with Godaddy
To locate your free email, login to your Godaddy.com account and click the my accounts button. This will bring up a page with several options you can select, one of which says “email”.
On the page that comes up after clicking the launch button, you will see a “create button” at the top. Click that button next:
After clicking create, a window will appear where you can choose your free business email address and select a password to login.
After clicking create on this page it will take about an hour for the email to be setup and ready to use. If you are going to use the Godaddy email system then you are ready to go, simply login to your account here.
How to manage your business email account using Gmail
Here at Fit Small Business we prefer to use the gmail inteface to manage our email. It offers better organizational features and you also get other free tools like google drive and google calendar. If you would like to manage your business email through the gmail interface as well, follow the instructions below.
Login to your gmail account (if you don’t already have a free gmail account register here). In the upper right hand corner you will see a small box with a picture of a gear. Click that and then select “settings”.
On the page that comes up next click the accounts tab and then “add a pop3 mail account you own”.
In the window that comes up next enter the email address you just setup with Godaddy as the username, the password that you chose when you setup your email with Godaddy, and pop.secureserver.net in the “pop server” field.
After clicking “Add Account” you will be asked if you want to be able to send email as your new email. Select yes.
In the next window that comes up uncheck “treat as alias”.
In the window that comes up next enter smtpout.secureserver.net for the SMTP server, change the port to 25 and then enter the same username and password again for the email you setup with Godaddy.
After clicking “add account” you will be sent a verification email to your Godaddy account. Login to your Godaddy email account and click the verification link. Once you have done that you will no longer need to login to Godaddy, all your work email correspondence can be done from your gmail account.
How to set up your business email signature:
If you are using Godaddy for your business email inbox, you can setup your email signature by logging into your email account and clicking “settings”, then “personal Settings”. Then just select the signature tab and enter the email signature that you would like to show.
If you are using gmail, then you can also setup a signature which will only be used when your business email is selected. To do this click the settings gear in the upper right hand corner. On the general tab at the bottom, there is a section that says signature. Choose your business email address from the drop down and enter in the email signature that you would like to show on your emails.
How to get your business emails on your mobile phone.
If you are using Godaddy to manage your emails then the easiest way to get them on your mobile phone is by downloading the Godday mobile app, which is available free in all the app stores for the major types of phones. Just login using the same login as you use on your desktop with no additional work required.
If you are using Gmail then the easiest way is to use the Gmail app which is also available for download in all the major app stores. Just login with no additional setup required.
If you would like to use the native email app on your phone I have included links with instructions on how to set that up for the major operating systems below:
- How to setup email using the iPhone’s email application
- How to setup email using Android’s email application.
- How to setup email using Window’s phone email application.
I hope you found this article helpful. If you have questions about setting up your free business email address, drop me a comment below.