In our last article we continued our series on how to start a successful business with a look at how to setup a website for your small business in 4 easy steps. Now that you have a website its time to setup your free business email address, which is the topic of today’s article.
One of the easiest things that you can do to make your business look more professional is to switch from one of the free personal emails like @yahoo.com or @gmail.com to one that ends with your company’s domain name. If you are a gmail user, you can even have both your personal and business email managed through your existing gmail inbox, which we will also show you how to do.
How to Get a Free Business Email Address
The rest of this article assumes that you have already purchased a domain name for your business and setup your company website. If you have not done that yet then start with our guide on how to setup a business website.
When you purchase your domain from GoDaddy.com , you automatically get a free email account. If you also host your account with Godaddy then you get at least one additional email, and possibly more depending on your hosting plan.
If you registered your domain and/or host your site somewhere else, there is a good chance that they offer a free email address as well. The steps we go through below should be similar to what you would follow to setup a business email address at other places as well.
How to setup your free business email address with Godaddy
To locate your free email, login to your Godaddy.com account and click the my accounts button. This will bring up a page with several options you can select, one of which says “email”.
Once you click on that line your free email accounts should appear and have a button beside them that says “launch”.
On the page that comes up after clicking the launch button, you will see a “create button” at the top. In the next box you have two options.
Create a new email address, which is the default option. If you want to use godaddy’s email system for your inbox, then this is the option that you want to select.
In the upper right hand corner of the screen you will also see an option that says “create forwarding address”. If you want to manage your business email through your existing email account then choose this option, enter the business email that you want, and select the email address that you would like it forwarded to.
After clicking create on this page it will take about an hour for the email to be setup and ready to use. If you are going to use the Godaddy email system then you are ready to go, simply login to your account here.
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How to manage your business email account using Gmail
If you created a forwarding address, then emails that are sent to your business email should now be showing up in the inbox of the email that you chose to forward to. However, in order to send emails from your gmail account using your business email address in the “from” field, some additional setup is required:
Login to your gmail account. In the upper right hand corner you will see a small box with a picture of a gear. Click that and then select “settings”.
On the page that comes up next click the accounts tab and then “add another email address that I own”.
Enter your new business email address here, leaving the “treat as alias” box checked.
Click next at which point gmail will send an email verifying that you own the address.
Check your email to confirm that you do own the address.
Now anytime someone sends you an email to your business address, you will automatically show up as responding from your business address.
You can also send a new email as your work address. To do this click the dropdown menu in the top of the gmail compose new message window, and select your business address. If someone sends an email to your personal address and you want to respond from your business address (or vice versa) then you can use that same dropdown.
Lastly if you want new emails that you send from gmail to default as coming from your business email address, go back into the settings, click the accounts tab, and then select “make default” beside your business email address.
(Note: If you have multiple employees that you want to have a company email, and you want to be able to manage them via Gmail, then you may want to consider signing up for a Google Apps account. Using Google Apps allows you to administer multiple employee’s emails from one dashboard. It also gives you access to a company wide version of Google drive. You can learn more about Google Apps here)
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Setting up your business email signature in Goddaddy
If you are using Godaddy for your business email inbox, then you can setup your email signature by logging into your email account and clicking “settings”, then “personal Settings”. Then just select the signature tab and enter the email signature that you would like to show.
Setting you your business email signature in Gmail
If you are using gmail, then you can also setup a signature which will only be used when your business email is selected. To do this click the settings gear in the upper right hand corner. On the general tab at the bottom, there is a section that says signature. Choose your business email address from the drop down and enter in the email signature that you would like to show on your emails.
How to get your business emails on your mobile phone
If you are using Godaddy to manage your emails then the easiest way to get them on your mobile phone is by downloading the Godday mobile app, which is available free in all the app stores for the major types of phones. Just login using the same login as you use on your desktop with no additional work required.
If you are using Gmail then the easiest way is to use the Gmail app which is also available for download in all the major app stores. Just login with no additional setup required.
If you would like to get your business email on your mobile phone using some other email application then this is also possible. I have included links to instructions on how to do this for each of the major operating systems below:
- How to setup email using the iPhone’s email application
- How to setup email using Android’s email application.
- How to setup email using Window’s phone email application.
That’s our article for today. If you have any questions about setting up your business email let us know in the comments section below and we will do our best to help. Also be sure to read the next article in our how to start a successful business series, where we will discuss how to get professional business card’s for you company on any budget.
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