Real estate prospecting letters are designed for agents to reach leads, potential clients, and past clients via direct mail. In fact, 80% to 90% of all direct mail is opened and read, so your prospecting letters are likely to grab the attention of potential clients and more effectively generate leads for your business than online materials.
To help you make a positive impression and grow your business, I’ve created real estate prospecting letter templates for 12 purposes.
Download the templates above and then read along for tips on using them.
1. Introduction Letter
Intended audience: Your local community
A real estate introduction letter helps new and experienced agents generate more real estate leads within their niche location. Use this real estate prospecting letter template to introduce yourself to a particular neighborhood or community group, using as much relevant expertise or information as possible.
This real estate marketing letter is particularly appealing to potential clients who don’t already have a go-to agent for their questions. By establishing your expertise and availability, you may assist clients who need a professional’s opinion. This letter may help you find leads ready to start a transaction, but it will even more likely help you begin a long-term relationship with potential buyers and sellers.
Dear (Potential Seller or Buyer),
I hope this letter finds you well! My name is (insert your name), and I am a real estate agent with (company name). I wanted to take a moment to introduce myself and share some exciting real estate news.
I’ve lived in (town, city) for (number of years), and have helped residents buy and sell homes for (number of years) years.
Whether you are looking to sell your home or buy a new home, our present market is a “perfect storm” of low interest rates and a shortage of homes to buy.
What does this mean for you? If you are a buyer, low interest rates allow you to have more buying power. Buyers can purchase a higher-priced home at a comfortable mortgage payment.
If you are a seller, basic economics play to your advantage in the present market. With supply being so low and demand so high, sellers are receiving multiple offers and selling their homes at a higher price than expected.
I would welcome the opportunity to discuss any requests or questions you may have. Looking forward to visiting with you soon.
Thank you for your attention!
(Insert signature)
2. Low Inventory Letter
Intended audience: Prospective sellers
As a knowledgeable real estate agent, use the state of the market to create real estate letters to get listings and more real estate clients. For example, when there’s a shortage of homes and an influx of buyers, you are presented with a natural opportunity to attract listing clients. Delivering real estate letters to potential sellers opportunistically is a great way to boost your authority and generate leads.
Dear (Potential Seller),
I hope this letter finds you well! I’m reaching out today because it is an incredible time to sell a home.
There is a shortage of homes on the market, and sellers are benefiting from the influx of buyers. Many of these buyers are willing to pay more than the asking price for the right home—leaving you with a hefty profit.
We can start by setting up a visit where I can talk in more detail with you about how to take advantage of this opportunity. Or you can call or text me directly at (cell phone #) or email me at (email address) with a day and time that works best for you.
Don’t hesitate to reach out with any additional questions! Looking forward to meeting with you soon.
Sincerely,
(Insert signature)
Although sending real estate prospecting letters is considered an “old-school” marketing strategy, you can combine old and new methods to get the best results with minimal time and energy. With real estate direct mail services like ProspectsPLUS!, your letters are automatically printed and delivered to your audience. This can save you hours of envelope stuffing and adding stamps, so you can focus on serving your clients.
3. Interest Rates Letter
Intended audience: Prospective buyers
Over the last few years, mortgage interest rates have been a major topic of conversation. They reached all-time lows, then sharply increased with inflation. Use this information to generate leads with real estate mailers. The truth is that many potential buyers aren’t aware of how the state of the real estate market affects them, so you have an opportunity to help them connect the dots.
Dear (Potential Buyer),
I hope this letter finds you well! If you’ve been thinking of buying a home, I’m thrilled to tell you that there has never been a better time to do so.
Although interest rates have fluctuated over the past few months, they are currently at the lowest point since (month and year). This makes it an excellent opportunity for you to find the perfect home.
Let’s set up a visit to chat in more detail. You can call or text me directly at (cell phone #) or email me at (email address) with a day and time that works best for you.
Don’t hesitate to reach out with any additional questions!
Looking forward to meeting with you soon.
Sincerely,
(Insert signature)
Although you can—and should—share this information with your audience through email and social media, it may receive even more attention than a real estate mailer. With every real estate agent letter to potential clients, keep it focused on the recipient and how they can benefit from the current interest rates.
4. Renter Letter
Intended audience: Renters who may be interested in buying
Many renters are unaware they are financially ready to buy a home. Real estate agents are responsible for using this as an opportunity to create marketing materials that inform and educate renters while building their businesses. For this reason, marketing to renters could be a profitable real estate niche and help you become an expert in both renters and first-time buyers.
Dear (Potential Buyer Who Is a Renter),
I hope this letter finds you well! Did you know that you may be able to buy a home right now?
Many local lenders provide specialized programs to help renters or first-time homebuyers get more buying power. You might be surprised by your options right now—without having to save thousands of dollars. There are a few lenders I know who can show you exactly how you can take advantage of the market.
Let’s plan a visit to talk about this in more detail. I truly don’t want you to miss an opportunity to find your dream home! Call or text me directly at (cell phone #) or email me at (email address) with a preferred time and date.
Don’t hesitate to reach out with any additional questions!
Looking forward to meeting with you soon.
Sincerely,
(Insert signature)
5. Comarketing Prospect Letter
Intended audience: Potential local business partners
As a real estate agent, you quickly realize that relationships within your community are crucial to your success. Local connections present you with an incredible network for referral opportunities, and real estate lead generation statistics show that you need them to build a consistent, sustainable business.
One of the first real estate prospecting tips you should learn is to partner with other professionals and business owners to refer clients in the right direction. Search for local lenders, inspectors, insurance agents, financial advisers, and attorneys. Use this sample letter asking for real estate referrals to get started.
Dear (Professional/Business Owner),
I hope this letter finds you well! I’m (insert your name), a real estate agent with (real estate company name). I’ve heard your name come up among my connections, and I’d love to discuss the idea of a mutually beneficial partnership.
By working together, we could increase our exposure to potential clients and businesses. Since our client databases have similar needs, our partnership can be a natural source of value for our clients and businesses.
I’d be thrilled to work with you and see how we can help each other. Let’s set up a meeting to discuss this venture in more detail. You can call or text me directly at (cell phone #) or email me at (email address) with a preferred time and date.
Don’t hesitate to reach out with any additional thoughts or questions!
Looking forward to meeting with you soon.
Sincerely,
(Insert signature)
6. Referral Request Letter
Intended audience: Your top-referring friends, family, and past clients
A study from the National Association of Realtors (NAR) showed that 65% of homesellers found their agents through a referral, making it the most dependable source of new leads for most agents. Your past clients already know your business ethics and how you guided them through their transactions, so they are often happy to recommend you to others.
In fact, 87% of sellers said they would happily recommend their agent to others. However, they may not always remember to actively recommend you or connect you with others. Therefore, it’s your responsibility to implement a referral lead generation system to prompt your sphere of influence to send you these leads. Use this real estate prospecting letter sample to remind previous clients how they can help you.
Dear (Previous Client),
I hope this letter finds you well! You’ve been on my mind for the past few months, and I’d love to hear how you are doing! How is your home treating you?
Since you are one of my favorite past clients, I always want to keep you “in the know” about what is happening in the real estate market. Right now, there is a low inventory of homes, making it an excellent environment for homeowners to sell. Plus, many local mortgage lenders have unique programs to help buyers purchase a new home more easily.
Do you know someone who is considering buying or selling their home? I’d love to help them take advantage of the current conditions.
Please feel free to call or text me directly at (cell phone #) or email me at (email address) and let me know if I can answer any additional questions.
As always, I am so very grateful for your confidence, loyalty, and support. I hope we can visit soon!
Sincerely,
(Insert signature)
A fun way to make your real estate letters memorable and effective is by delivering them with a pop-by gift. This will stand out from the other mail your clients receive and make them feel valued. You can even perfect and automate the art of gift-giving with Evabot. It’s an artificial intelligence (AI) gifting assistant that connects to your client relationship manager (CRM) and schedules gifts specifically chosen for each client. It even sends you reminders to send gifts or messages to clients.
7. Expired Listing Letter
Intended audience: Homeowners with an expired listing
Expired listings happen when a home on the real estate market fails to sell within a specific period. For real estate agents, it can be an opportunity to showcase their ability to sell a home. For homeowners, however, it can be an extremely frustrating and scary experience.
Dear (Expired Listing Homeowner),
I hope this letter finds you well! Today I noticed your home at (insert address) is no longer listed for sale in the Multiple Listing Service (MLS).
My name is (insert your name), and I specialize in helping people who may be frustrated that their homes didn’t sell the first time around. How? I offer my clients a different, unique approach to getting their homes sold despite the market conditions.
One example of my marketing plan is the effective use of the internet to maximize exposure for your home. This is absolutely critical as all homebuyers today use the internet as their primary information resource.
In addition, when working with sellers, I offer my clients:
- Complete market overview and pricing analysis
- Enhanced MLS listing and a linked virtual tour
- Dedicated website, specific to your listing
- Online classified advertising
- Complete email-ready property information kit for buyers
- Exclusive 25-point internet marketing strategy—local and regional marketing
If you are considering relisting your home, I would welcome the opportunity to interview for the job. Please call me at (insert phone #) or email me at (insert email address) at your convenience.
Sincerely,
(Insert signature)
8. Preforeclosure Letter
Intended audience: Homeowners in preforeclosure
Like expired listings, homeowners facing foreclosure are never in this situation by choice. While you shouldn’t assume you know their situation, it is safe to say that they will be extremely fearful and stressed out. If you are confident you can help these homeowners and offer a solution to their problems, reach out with a letter focusing on the potential positive outcomes.
Here’s an example preforeclosure prospecting letter from the National Association of Realtors:
Dear (Preforeclosure Homeowner),
As you know, the economic recession has left many homeowners in a challenging financial position. Navigating the foreclosure process can prove stressful, and identifying alternatives to foreclosure is tricky.
My name is (insert your name), and I am a real estate agent with (real estate company name). I specialize in working with homesellers who are underwater on their mortgage or are facing foreclosure. For many homesellers, foreclosure is a dark time in life. Through my work, I provide a much-needed beacon of hope for my clients to lift out of such a crisis.
A short sale is one alternative to foreclosure. In a short sale, the homeowner, real estate professional, and lender work together to form an agreement to sell a home at its current market value. This agreed-upon value is typically below the existing balance on the homeowner’s mortgage. The property can be transferred to a new owner, removing the overhead and risk from the lender’s portfolio and relieving the existing homeowner of the burden of an underwater mortgage.
The short sale process can prove challenging, stressful, and time-consuming. It requires persistence and dedication. As a specialist in short sales and foreclosures, I am well-versed in the ins and outs of this process and knowledgeable about how to move such transactions to completion. My work allows my clients to realize the freedom they desire from the unwanted weight of an underwater mortgage.
If you or someone you know is facing foreclosure, please do not hesitate to contact me. I would be happy to help during this challenging time.
Best wishes,
(Insert signature)
9. For Sale by Owner (FSBO) Prospecting Letter
Intended audience: Homeowners selling their homes without an agent
Homeowners selling their homes without the help of a realtor are not doing so by accident. Although many agents wrongly think negatively of FSBOs, they are often ambitious homeowners who want the best for themselves and their families.
When you put together a real estate letter to potential sellers, approach them respectfully. It’s essential to explain to them that you also want what’s best for them and that you can help them get more money for their home. Your best chance of converting FSBO properties is by presenting a straightforward solution to their objections.
Dear (FSBO Seller),
I hope this letter finds you well! I recently found your listing online, and I must say that I’m impressed with the quality of your listing photos. Your home looks beautiful, and these photos are surely helping you attract buyers.
You’ve probably heard too many real estate agents say things like “You really need an agent’s help to sell your home” or “You’ll never be able to handle all the paperwork.”
As you’ve probably realized, those things are not true. It is possible to sell your home without an agent—especially in a market with such low inventory. And although the paperwork isn’t usually anyone’s favorite part of the homeselling process, I’m sure you’ve faced tougher things in your lifetime!
However, I’d love to extend a hand if you have questions about the process at any point. I know that you want to do the best thing for yourself and your family, and that’s what I want for you too. There are a lot of things to consider, like disclosures, buyer financing, marketing, and pricing, so it’s important to have support when questions inevitably come up.
I love to help people buy and sell their homes and move their families closer to their goals. Whether you just need someone to consult with questions or you’d like to see profit projections, I’m here for you—no obligation.
Sincerely,
(Insert signature)
To see consistent results from marketing to FSBOs, you need to approach them correctly and at the right time. Your approach will improve over time, and you can perfect your timing with the right FSBO lead sources. For example, REDX helps you get accurate contact data for FSBO sellers before any other platform. Armed with accurate data, strategic scripts, and marketing materials, marketing to FSBO sellers can be extremely profitable.
10. Open House Attendees Follow-up Prospecting Letter
Intended audience: Open house attendees who are interested in buying a house
Sending a brief letter—or, better yet, a handmade card—to your open house attendees will be a great way to establish a more personal connection and follow-up. Just remember to make the letter short, friendly, and cheerful. Here’s an example to get you started:
Dear (Open House Attendee),
Thank you for attending my open house on (day) at (open house address). It’s always a pleasure to assist others in (your farm area) in finding their ideal house and meeting new people. Having worked in the neighborhood for the past (#) years, I have a great deal of familiarity with it and have assisted (#) people in finding their dream homes.
I believe small interactions at events like my open house will contribute to developing stronger communities. So, please don’t hesitate to call or text me at (contact #) or email me at (email address) if you need any assistance with the real estate market or would just want to grab a coffee anytime.
Thank you again for connecting!
Best wishes,
(Insert signature)
11. Probate Prospecting Letter
Intended audience: Heirs of the decedent person who are thinking of selling the property
The possessions that someone had, including money, investments, and real estate, are left behind after they pass away. Probate is the legal procedure that allows them to be sold. Although probate transactions are usually complicated, homebuyers find them desirable since they are less expensive and entail less competition.
Although probate listings tend to sell quickly, dealing with mourning families and lawyers takes time and a few years of experience. If you feel prepared to take on the challenge after doing your homework, here is a realtor letter to potential sellers that demonstrates your abilities as an agent and conveys empathy.
Dear Mr./Mrs./Ms. (Last Name),
Please accept our condolences on the passing of (decedent’s name). I’m sure this is a tough time for you.
We’re contacting you because we know that arrangements must be made for the home at (address). We also want to tell you that we are available to provide our professional assistance at any time when you are ready to deal with the matter.
We want to make the process as easy as possible for you, as we recognize that you are now under much stress. We could even get you a cash offer. We are ready to speak with you at any time if you want to discuss the issue more. Please call me at (insert phone #) or email me at (insert email address) at your convenience.
Sincerely,
(Insert signature)
12. Neighborhood Farming Letter
Intended audience: Your local community or neighborhood area
An effective and traditional method of targeting your neighborhood and establishing yourself as the go-to agent is to send out real estate farming letters. To ensure that your name will remain in front of your neighbors even weeks after they read your letter, include your contact information and offer something of value, such as gift items or a comparative market analysis, that they can utilize over time.
Hi (Neighbor’s Name),
My name is (your name). I live and work here in this neighborhood, (name of neighborhood). I am a real estate agent and have an interest in our neighborhood. I would like to take this opportunity to introduce myself in the hopes that you may consider using my professional services. I have worked in this industry for (#) years.
Whether you’re an empty-nester looking to downsize or your family is growing and needs a bigger space, I can help you explore your options and walk you through every step of the process to close on the transaction that will work best for you.
In fact, this might be the ideal time to consider selling your house. The current property market is favorable, according to the real estate market statistics report, and many buyers have been waiting to purchase until the economy started to improve following the recession. The comparative market analysis (CMA) that is linked below will provide you with further details regarding the state of the housing market at the moment.
Even though this procedure may seem complicated and include a lot of unforeseen obstacles, I am experienced in logistics and can ensure that your real estate transaction is stress-free from start to finish.
I have established a solid reputation for expertise and integrity and am perceptive to each client’s particular demands. I would love to speak with you more, and I appreciate your consideration of my offer of assistance. You can contact me at (phone #) or email me at (email address) anytime. Thank you again, and have a great day.
Best wishes,
(Insert signature)
Tips for Writing Successful Real Estate Prospecting Letters
The first impressions of websites and marketing materials are formed quickly. That being said, it’s extremely important to put time and effort into the appearance of your letters—as well as the content.
Here are some tips for attention-grabbing real estate prospecting letters:
- Give them a reason to read your letter: You cannot assume that recipients will open and read your letter, so you need to explain why they should. This is an effective way to pique each prospect’s interest in what your brokerage or you offer and how it could benefit them personally. For instance, they’ll be able to buy or sell at a great price, or they won’t have to deal with the hassles of selling independently.
- Customize every letter: Adding a personal touch to your letters can make readers feel valued. Even if they are not interested in or in need of what you or your brokerage are offering, they are more likely to reply favorably when you personalize your letter and demonstrate that you have taken the time to research and learn more about their needs and objectives in real estate. For example, you may attach a headshot or something about yourself, like a magazine article, to the letter’s body.
- Keep it brief: Letters soliciting real estate should be succinct and direct. Keep it concise and avoid wasting a prospect’s time with unimportant information.
- Include a call to action: Real estate prospecting letters must include incentives for potential clients, such as a free home valuation or CMA. Also, make sure it is easy for them to know how to reach out to you if they have questions or want to take the next step.
Resources to Distribute Your Prospecting Letters
Writing professional prospecting letters is only half the battle. In order to get the maximum results out of your real estate letters, you also need to distribute them correctly and efficiently. You may think that the only budget-friendly solution is to stuff envelopes and add stamps manually, but plenty of resources are available.
Here are a few of the top real estate direct mail services:
Company | |||
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Best For | Agents and brokers wanting real estate-specific print templates, mailing lists, and delivery options | Every Door Direct Mail (EDDM) services | Agents wanting the widest range of products to customize for unique marketing |
Key Features |
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Starting Price | 29 cents per item | 2 cents per item | 2 cents per item |
Read More |
Frequently Asked Questions (FAQs)
The golden letter is a handwritten and personalized letter for the recipient. It must highlight the agent’s experience, qualifications, and home sales success. The letter aims to sway the recipient to list their home with the agent. This makes golden letters an effective way to generate leads, but they must be well-written, error-free, and tailored to the recipient’s specific needs to succeed.
Yes. There are two main reasons why prospecting letters work so well. First, demographics. As the median age of homesellers remained at 60, this demographic is more likely to respond to traditional mail and less likely to use social media daily. The second factor is a lack of competitors. It’s likely that rather than writing letters, the other agents are bent over their laptops, striving to become experts at Facebook advertising, which gives you a benefit.
To write a real estate prospecting letter, follow these steps:
- Open a salutation in a friendly, personal tone.
- Include your value statement, like a solution to your prospect’s problem, your brand’s benefits, or the unique offers of your brand.
- Discuss your reason for contacting the prospect.
- Close your email or letter with a call to action, such as “Visit X,” “Subscribe now!,” or “50% off today.”
Bottom Line
Although digital real estate marketing is valuable and effective, personalized prospecting letters can reach contacts more effectively and generate new business. In short, direct mail should still have an essential place in your lead generation and nurturing systems. With the templates and tips above, you can generate new clients by writing strategic prospecting letters.