The Complete Guide to Sales Management

Sales management is the process of developing and training a sales team to maximize sales performance. This includes implementing sales operations that drive your business forward, developing sales techniques, using the right software and tools, and measuring sales performance.

About the Writer

Jess Pingrey is a sales expert and staff writer with Fit Small Business. She served on the founding team of a successful business-to-business (B2B) startup for two years and has used a wide range of sales and marketing tools and strategies over the course of her career. She has conducted countless hours of research on sales management and written dozens of sales-focused articles for Fit Small Business.

Building Effective Sales Teams

Whether you’re just starting or already have a few key staff in place, it’s imperative to build an excellent sales team. Even if you have the best products and services in the market, it will be difficult to sell them to prospects without an effective and talented sales team.

Attract the Best Candidates

One of the best ways to attract quality candidates is to have thorough, engaging job descriptions and post them on a variety of job boards. These should include information about your company culture, mission, vision, and the products and services you provide.

List the skills and experience a desirable candidate should have, such as the amount of time they’ve been working in the industry, education, and prior job experience. Include the key responsibilities of the job in clear detail.

I’ve seen companies include a video about what it’s like to work at the organization to be even more engaging. Post job opportunities on a wide range of platforms, such as LinkedIn, Indeed, and Glassdoor. You can also buy radio ads if you’re targeting a certain location.

Pay Attention to Job Applications

Once you’ve created and posted job opportunities, those applications will hopefully come pouring in. Reviewing applications takes time and you’ll find many that aren’t a good fit, but it’s important to review them all so the right candidate doesn’t slip through the cracks.

One great way I’ve seen employers who want to hire sales team members with acute attention to detail highlight those applications is to include an eye-catching sentence at the end of the job posting. For example, you could write, “Include your favorite animal in the subject line of your email.”

It injects a little bit of humor, but more importantly, helps filter out candidates who made sure to follow instructions and read the full job description in detail. Another great idea is to ask them to include a short, informal video recorded on their cell phone telling you a little bit about themselves and why they are interested in the position.

Conduct Thorough Interviews With Potential Candidates

When interviewing sales candidates, it’s important to be thorough but not to intimidate them. Remember, it’s a two-way street and you are both assessing one another for a mutual fit. Depending on the size and structure of your sales organization, your interview process can vary and may change over time.

In many cases, the process includes a phone screen to hone in on qualified candidates before an in-person interview with human resources for the hiring manager. Then, many companies choose to do a panel interview with other members of the team or even a day of shadowing on the job.

Here is just a sample of some questions you could ask:

• Why do you want to work here?
• What skills do you bring that you think will be beneficial?
• Tell me about a challenge in a sales role you experienced and how you solved it.
• What do you perceive as your strengths and weaknesses?
• What are some of your favorite closing techniques?
• What are some of the best ways you’ve found to overcome objections?
• What questions do you have for me that you’d like to know about this position and our company?

Make a Compelling Offer

Once a candidate is determined to be a good fit and you want them to join your sales team, you make a verbal offer followed by a written offer letter. The offer letter should include a proposed starting date, salary, benefits, and expected working hours and conditions. You should also express how excited you are for them to join your team and thank them for participating in the interview process.

Onboarding & Training Your Sales Team

Once you have a sales team in place, an effective sales manager needs the tools, skills, and resources to onboard and train them to move the team forward as a whole. You’ll want to include an emphasis on your company core values, mission, and work expectations throughout the onboarding process.

Onboarding new hires includes discussing the company’s mission, culture, expectations, and normal working hours the sales team follows on a regular basis. You also want to thoroughly train new sales hires on the sales process, products and services, and the software and tools you use, such as a customer relationship management program (CRM), meeting software such as video conferencing tools, and task management programs.

Pro tip: When training new sales reps, use sales managers or experienced sales reps to engage new hires in role-playing, where the experienced sales team member pretends to act as a prospect or customer. This helps prepare the new hire for conversations with prospects, common questions they ask, and how to overcome objections.

Finally, consider using a professional development program from a third party to onboard and train new sales hires. There is no lack of sales training programs available to help set up your sales team for success and reach their goals.

Developing Sales Operations

A big part of sales management is creating and fostering a smooth sales operations process. Set your sales team up with a great operations plan by managing the day-to-day process of steering your sales team in the right direction and setting the stage for success.

Establish Effective Sales Team Meetings

Many organizations suffer from having too many sales meetings and not enough time to get important work done. While meetings are important for collaboration and transparency, make sure each meeting has a clear agenda, start time, and end time.

It’s also key to make sure each meeting has clear expectations of all team members. Showing up on time, participating, and ending on time are good examples of running a proper, efficient meeting. Personally, I’m a fan of having a rule that no laptops or cell phones should be taken to meetings to avoid people getting distracted by what is on their screens rather than what their colleagues are saying.

For example, it’s a good idea to have a weekly sales forecast meeting to take a look at which deals are likely to close and what new customers you might acquire. It’s also a great time to talk about challenges you are having with certain prospects and brainstorm how to overcome objections.

Use Tools to Streamline Sales Operations

Most sales organizations use a variety of sales management tools to manage their day-to-day operations and streamline their sales process. This helps teams to stay organized, transparent, and manage communications internally and externally, so nothing falls through the cracks.

Just a few of the tools you may consider using include:

• A customer-relationship management (CRM) program to organize sales leads, opportunities, deals, and communications.
• Video conferencing tools, such as Zoom, to communicate with prospects remotely as well as in internal remote team members.
• Task management tools, such as Trello or Asana, to keep track of projects, due dates, and foster accountability among team members.
• Scheduling tools, such as Calendly, to make it easy to schedule meetings without the hassle and wasted time of emailing back and forth to find a mutually convenient meeting time.
• An internal communication program, such as Slack, to make it easy for team members to communicate via direct messages and in groups without filling up their email inbox.

Utilize Sales Operations Best Practices

No sales organizations are exactly alike, and will have different sales plans and sales operations practices. However, there are several best practices all sales teams can employ in their operations to foster success. These include:

• Clear communication: This involves communicating regularly, mitigating conflict early on, and always being honest
• Clear expectations: There’s nothing more frustrating for a salesperson to be told they missed the mark when they don’t know exactly what is expected of them. Make expectations crystal clear, and ensure you agree on them.
• Addressing challenges directly: Left alone, challenges can turn from a molehill into a mountain. When there’s a problem, whether it’s in the sales process or in training, address it promptly.
• Transparency between sales team members and managers: It can be extremely frustrating for sales reps to have little insight into what managers and executives have planned. While not everything should always be an open book, transparency about what’s happening in the company and what to expect fosters mutual trust and collaboration.

Motivating Sales Teams

Keeping your sales team motivated is one of the most critical ways to ensure high performance and a high close rate. Most salespeople are highly competitive, so giving them opportunities to excel with rewards and recognition is a great way to incentivize high performance and going the extra mile.

Some of the best ways to motivate your sales team and keep them engaged are:

• Set core values and expectations: This should be a critical part of your vision and mission as an organization.
• Create a culture of teamwork and support: Everyone needs to feel supported regardless of their position.
• Incentivize the results you want to see: Reward team members appropriately, such as with bonuses and extra perks.
• Promote transparency: Explain the why behind your goals and processes, and support team members with effective coaching.

Developing Sales Techniques & Strategies

Effective sales management always involves creating sales techniques and strategies that are used over and over to close deals. The best strategies are thoughtfully curated so they can be scalable across the entire sales team within a comprehensive sales cycle.

The six stages of the sales cycle

This is also known as the sales cycle, which includes:

• Prospecting new leads.
• Making contact with leads via phone calls, emails, direct mail, and marketing strategies.
• Qualifying prospects with a key set of criteria that makes them good fit for your product or service.
• Nurturing your prospect with conversations that help them understand how your product or service can save them time, money, or make their business more efficient.
• Overcoming any objections your prospect has, such as price or a change in business processes.
• Closing the sale by securing a signed contract with detailed expectations, terms, and conditions.

Managing Sales Performance

Managing sales performance is a critical component of sales management because it tells you how well you are doing as a sales team and how individual sales team members are performing. It’s important to set goals and quotas and review them on a regular basis so you can address performance issues, reward high performance, and discover ways to improve your sales process.

Set Goals & Quotas

It’s key to set high goals that are also realistic, so salespeople feel challenged but not overwhelmed. By nature, most salespeople are fairly competitive (with themselves and others), so it’s a good idea to set a target goal and a stretch goal, with an extra incentive for hitting a stretch goal, such as increased commission.

There are different ways to measure sales goals, such as revenue won, prospects contacted, or deals won, and they can vary depending on the type of salesperson and their specific role. For example, you may have a sales development rep that is tasked with making at least 60 cold calls per day or setting up at least four demos for sales reps. Or, a sales rep can have a goal of closing five deals per month or generating a set amount of revenue each quarter.

Review Agreed-upon Progress & Goals

When reviewing performance for sales teams and individual sales reps, it’s important to take many factors into account. For example, you shouldn’t just look at the number of opportunities the rep has closed or how many demos they have pitched.

Reviewing progress towards goals should include:

• Revenue
• Closed deals
• Collaboration with team members
• Progress towards quotas
• Alignment with culture

Measure & Review Sales Performance

How often you measure and review sales performance will depend on your company culture and preferences. Some organizations like to measure performance as often as weekly, while others prefer a monthly or quarterly review. However, we recommend that you should formally measure performance at least every year. Many companies also use sales performance management software, such as Hurrah!, to track performance.

Keep in mind that performance reviews should be a two-way street, where sales team members aren’t just talked at—it includes a conversation about how they feel about their strengths, opportunities for improvement, and long-term upward mobility in the company. Furthermore, don’t just assess how each team member performs in terms of revenue, but also discuss alignment to company culture, teamwork, attitude, and willingness to go the extra mile.

Becoming a Sales Manager

Let’s imagine you are a senior sales rep but you haven’t been promoted to a sales manager yet. However, you’re ready to take the next step in your sales career and become a sales manager. An excellent first step is to find a mentor who has ample experience in sales management. It can be someone within your company or in your personal network. They can give you tips on gaps you should focus on and coach you on what it takes to be a successful sales manager.

Express Your Interest in Sales Management

The first step is to ask for a meeting with your current supervisor to express your desire to move up in the organization and manage other sales reps. Come to the meeting prepared with evidence that showcases your skills and past successes. For example, if you’ve hit or surpassed your sales quota every month for the last three quarters, bring those reports.

Another great way to show you’re ready to take on sales management duties is to volunteer to coach, train, and develop new sales reps. Plus, if they end up being successful reps, it shows you’ve gone the extra mile and have the skills necessary to be a sales manager.

Invest Time in Professional Development Training

Next, take the initiative to complete sales management training programs to demonstrate initiative and further your knowledge. There’s no shortage of sales management training programs online and in person. Many even offer a certificate of completion you can give your supervisor to show you’re invested in moving up.

While some quality training programs are free, some of them can be expensive. Don’t assume you have to pay out of your own pocket. Ask your supervisor if there is a stipend for ongoing education or if the company is willing to pay for at least some of your professional development. After all, many of the best organizations have a budget for developing their own talent.

The Bottom Line: Sales Management

Sales management is a critical part of creating any successful sales organization. It involves recruiting and getting the right sales team in place, robust training and support, developing an excellent culture, operations, and sales process, and continually measuring performance.

Using a CRM such as Pipedrive helps organizations manage sales by keeping track of deals and sales conversations while fostering transparency across all sales team members, so nothing falls through the cracks. It also generates automatic, high-quality reports to help manage performance and address any issues. Sign up for a 14-day free trial today.