A press release is a written company announcement with details needed for bloggers, influencers, and news outlets to publish the story and amplify the announcement’s message. Types of press releases include those for events, book releases, product releases, new businesses, new hires, rebranding, new partnerships, and awards.
An effective press release includes eight key expertly crafted elements, a very specific format and style, and select information based on the type of press release. If you have little experience with press releases, it’s best to hire a professional like PRWeb. PRWeb plans start at $99 per release and include an expertly crafted press release and/or professional distribution services. Click here for a 10% discount off a PRWeb press release.
Here are eight types of press releases.
1. Event Press Release
Businesses write event press releases to inform the media of an event the business plans to attend, host, or sponsor. Events you could cover include a charity initiative like a 5K race or an in-store community event. The announcement serves as an invitation for the media to cover the business’s involvement in the event. As such, this type of release should make it easy for the media to attend the event and assess its relevance to its audience.
Included details should cover the what, when, where, why, who, and how of the event. For example, describe what the event is about, where it will take place and when, who will be involved, and how media representatives can gain admission to cover it. Use bullet points or lists where it lends to clarity. Because the public will likely read the press release in addition to the media, you also want to provide information on how the public can attend the event.
2. Book Press Release
A book press release announces the launch of a new book and offers enticing details to explain why the media should cover it. A published book isn’t uncommon; Statista reports more than one million self-published books alone in 2017. However, few are newsworthy. You must convince the media your book is newsworthy. For example, a book may be newsworthy if it won a prestigious award, is endorsed by a celebrity, or covers a currently trending news topic.
In your press release, write a summary statement about your book and its benefits to readers. Your next paragraph should go into detail about your most captivating summary points. Then, offer a quote from an attention-grabbing book review like from an influencer or celebrity, with a high-resolution image of your book, and a list of places people can purchase it. Close with a one-paragraph author bio that describes why he or she is credible and even newsworthy.
3. Product Press Release
A product press release should be used to announce a product launch that constitutes something that has entered your industry. The announcement should point out why it is different from the products that competitors offer. If, for example, you create a list of all your product’s noteworthy features, then cross out all of the features that your product shares with competitors, whatever is left over should be the focus of your press release. This is what makes it newsworthy.
A product press release should include both the features that set it apart and its benefits. By highlighting the benefit to customers, you give news representatives a reason to write about your product and provide them the information they need to do so in a way their readers will appreciate. This makes it a win for you and for journalists who are looking for an easy story their readers appreciate.
In addition, businesses often overlook the opportunity to include a value add to entice readers to purchase. You can do this easily by offering a discount code for people who buy your product when it launches. While the code is great for enticing immediate purchases, it also allows you to track how many people take advantage of it. By extension, these trends reveal how effective your release is at spreading awareness and enticing conversions.
4. New Business Press Release
A new-business or business launch press release should announce the opening of a new venture. It should delineate why this opening is newsworthy. Some reasons why it might be newsworthy include filling in gaps within its location or industry for products or services or the fact that it stands out among area competitors and why. It should convince readers it will benefit them in a way current competitors don’t.
In your release, detail the who, what, when, where, why, and how of your new business opening. Give the location and date of your opening and company name. The body of the press release should also provide an overview of what your business does, why it differs from competitors, and its benefits to readers. To add a human touch and additional perspective for journalists’ stories, offer executive quotes that showcase the company vision.
Finally, don’t forget to hyperlink your company’s name so readers can learn more. However, remember that some journalists may copy and paste your press release to their publishing medium. In this case, if you only hyperlink your URL, it may not transfer over. To ensure your website address is always published, consider including your website URL in its full written form (www.dallasadagency.com, for example) somewhere on the press release.
5. New Hire Press Release
A new hire press release announces your company has hired a new person. It builds credibility in your brand by positioning it as a sought-after employer and building trust in your employees’ expertise. To ensure your release is newsworthy, your new hire should be a massive win for stakeholders based on how they improve your offering and industry position. As such, a newsworthy hire is usually someone within the executive suite of your company.
Your new hire press release should answer what made this person stand out among other candidates, what companies they’ve worked for, and their accomplishments throughout their career. Include a quote from someone in your executive suite stating the company’s excitement about the new hire and a similar quote from the new hire. Finally, discuss what their role and key responsibilities will be and how their contribution benefits stakeholders.
If the new hire is to replace a key executive in your company, it may be beneficial also to include the new role of the person being replaced. For example, if the new hire is to fill a gap left after a promotion of a key player in your company, state this context. In addition, describe what the promotion will entail and how it will benefit stakeholders.
6. Rebranding Press Release
A rebranding press release announces a company’s change to its corporate image. Many people find change unsettling and instead love what is familiar, consistent, and known. During rebranding, companies can reduce the fear of the unknown via clear communication around what people should expect. To do this, tell a compelling rebranding story that outlines the changes and the “why” behind them, turning the unknown into the known.
When writing your press release, tell a positive story about your rebranding process to create excitement around it. For example, your business may be rebranding to align with a new green initiative. Then, explain how rebranding will benefit customers, such as product improvements. Anticipate questions your customers may have, and then reduce their uneasiness by addressing things like changes in pricing or a change in the company vision or direction.
7. Partnership Press Release
Like a rebranding press release, a partnership often means significant changes for your company that often trickle down to customers. A press release helps you to eliminate the fear of the unknown among stakeholders, including customers, so you can focus on creating excitement around the positive changes the partnership brings. It’s an opportunity to answer questions your stakeholders have around the change and surprise them with the positives.
Begin your release by addressing the who, what, when, why, and how details in one paragraph. Then, the rest of the article should focus on what problems the partnership solves for stakeholders and the positive changes they can anticipate. Include a quote from executives of both partnering companies that explains the partnership’s value, thereby reassuring stakeholders. Finally, explain in-depth how the partnership improves your product.
8. Award Press Release
An award press release should showcase an accolade your company or an individual within your company has won based on a business accomplishment. Winning a prestigious industry award helps to position your company as an industry leader, but only if stakeholders and your industry know about it. Issuing an award press release accomplishes this end and should aim to showcase your business as a leader in your industry.
The first paragraph of your award press release should explain when the award was issued and why in an objective, humble tone. It should then explain what this award will mean for your company, such as if it positions you as an industry leader or helps you accomplish your company mission. Include quotes from executives or from the organization that issued the award to help you break from the objective tone to express your company’s excitement.
The Key Elements of a Press Release
While there are many elements of a press release that are optional like a subhead and final note, many other elements are a must for your press release to be effective. When you write a press release, you should include your company logo, contact information, release location and date, headline, first paragraph, body paragraphs, and your boilerplate.
Here are seven elements of an effective press release.
Your logo should be positioned at the top center of your press release in a 200×200 pixel size. Including your logo helps to establish your release as a brand announcement and builds brand recognition among potentially new audience members. Members of the media receive hundreds of press releases a week, which means you want to be sure yours is memorable and connected to your brand. Including your logo helps accomplish this end.
Include the name, phone number, and email readers or media representatives should use to get in contact with you for more information. This is extremely important because your press release should be brief, which means journalists will often need to reach out for more information to write their stories.
If a dedicated PR firm sends the press release, be sure this contact information includes who the media should contact as they write their story. In addition, because the goal of the press release is to reach larger audiences through media amplification, be sure to include contact information consumers can use to learn more. For example, if they have questions about a featured product or business launch, specify who consumers should contact and how.
The release date should be located in the top-left corner of your press release and formatted in all capital letters. It should say either “For immediate release” or “embargoed for release until [date, time, and time zone].” Immediate release means journalists can start covering the story immediately. Embargoed release means you are alerting journalists to a story that will be relevant on the date stated and so they should wait to run their stories until then.
If your press release timing is sensitive and not immediate, before sending it to journalists, consider confirming recipients will honor your embargo. Send an email before sending your press release asking journalists to hold off on publishing stories surrounding it until a certain date. Once you’ve received an agreement statement, send your press release. Most journalists will honor their agreement so as not to cut off valuable sources for future stories.
Your headline should be centered above the first paragraph, be between 65 and 80 characters, use direct language, and be typed in 14-point size font. The best headlines are clear and concise, and compellingly showcase the newsworthy content of the release. For example, Krispy Kreme’s “Krispy Krunchy® Chicken Helps Feed Over 10,000 Floridians in Need” headline tells readers the brand is doing something unique to serve their community.
First Paragraph & Dateline
The first paragraph of your press release should start with what is known as the dateline and includes the city, state, and the date of your release, followed by a dash. Then, in 50 words or less, detail the who, what, why, when, and how of your story. As you share these critical details, be sure to relate why readers should care.
The tone of this paragraph should be straightforward and objective and get to the newsworthiness of the story quickly. This helps media representatives assess whether their audiences will find the announcement relevant to them or not.
Body Paragraphs & Quotes
The body of your release should be two to four paragraphs, each with two to four sentences. Use them to offer more in-depth information about the details in your first paragraph, specifically focusing on what makes your announcement newsworthy. Include additional content—like key-stakeholder quotes, images, and audio clips—to help journalists paint a full picture, inject humanity into objective copy, and depict different angles of your story.
A boilerplate is a concise final paragraph about your business that’s no more than 100 words. Use it to tell what your business is about, what products it offers, and why it stands out in the industry, such as awards earned and years in business. When a press release involves more than one company like in a partnership release, include a boilerplate for each company. Consider adding a call-to-action (CTA) link inviting readers to a website to learn more.
Frequently Asked Questions (FAQs)
What are press releases used for?
A press release is issued by companies to gain media coverage around an announcement, like a business or product launch, winning an award, new hire, company event, or rebranding initiative. Authors also issue press releases to introduce a new book. The details in a press release are crafted to make journalists’, bloggers’, or influencers’ jobs of writing your story easy, thereby increasing the chance they’ll publish a story about your announcement.
What is the format of a press release?
The top of a press release should include a centered brand logo and story title, when the release is relevant—immediately or on a certain date—and contact information readers can use to learn more. In a single page, the copy should include an initial paragraph with the most important details, then three to four paragraphs that go into more detail about the story and, finally, a boilerplate telling readers about the company or companies featured in the story.
How do I send a press release?
To send a press release, make a list of news outlets and influential bloggers who may be interested in your story and whose audiences align with your target audience. Next, visit their websites to learn the press release submission guidelines for news outlets of interest. Adapt your release to conform to submission guidelines. Then, locate each outlet’s press-release-submission page and follow their instructions for submitting your release.
To send a release to influencers, use LinkedIn or Hunter to locate the influencer’s email address. Then, email your press release. In your email, introduce yourself and your business in the first paragraph. In a second paragraph, explain that you are submitting a press release and what the press release is about. In a third paragraph, ask the influencer to write about your story. Finally, provide your contact information so they can contact you with questions.
3 Press Release Pro Tips
We asked the pros for their top tips surrounding creating and submitting a press release. Their responses indicate your press release should focus heavily on what makes your company unique, offer a news story and not a product pitch, and include easily accessible media like videos and images that help journalists paint a detailed picture of the story for their audiences.
Here are the three top pro-tips for creating and submitting your press release.
Bottom Line: Types of Press Releases
A press release is a company announcement that includes details bloggers, influencers, and news outlets can use to write about your story for their audiences. When done correctly, a press release entices media representatives to spread the word about your announcement to their audiences. The eight most common types of press releases include event, book release, product release, new business, new hire, rebranding, partnership, and award press releases.
A press release includes many essential elements and should be written in a particular style and format. Not adhering to these principles can mean little coverage of your story. If you have little experience writing a press release and need guidance, PRWeb is a press release distribution service that offers press release editing and distribution starting at $99 per press release. Click for a 10% discount on your first press release.