March 11, 2022
JOBPOWER Review: Features and Pricing for 2022
March 11, 2022
Sage 100 Contractor Review and Pricing for 2022
Sage 100 Contractor is cloud-based construction management and accounting software designed to help contractors manage their operations effectively. It allows you to manage projects, estimating, service operations, and accounting workflows in one place. Its features include job costing, scheduling, budget management, service management, and equipment tracking. Prices aren’t published, but you can contact Sage’s sales team for more information. What We Recommend Sage 100 Contractor For Sage 100 Contractor is a terrific solution for startups and small organizations, including general contractors, service contractors, and home builders who need an all-in-one solution for powerful accounting and project tracking at a fraction of the cost of expensive enterprise resource planning (ERP) programs. Sage 100 Contractor Is Especially Good For Construction companies seeking a single, comprehensive solution: Sage 100 Contractor combines project management and accounting in one platform so that you won’t have to purchase separate software for managing and tracking projects and bookkeeping. Explore our other top accounting programs for construction companies in our guide to the best construction accounting software. Small contractors looking for an affordable solution with basic ERP features: Access to basic ERP features, such as data analysis, automation, job orders, and inventory management, allows you to collect, store, manage, and analyze data so you can make informed decisions. Contractors who are outgrowing QuickBooks: Sage 100 Contractor is a great QuickBooks alternative for growing contractors that need more management and automated construction accounting features than those offered by QuickBooks. Sage 100 Contractor Is Not a Good Fit For Mobile app users: There’s no available mobile app for Sage 100 Contractor’s accounting functions. If you often run your business from the road, check out our review of the best mobile accounting apps. Companies using QuickBooks and Xero: offers seamless integration with QuickBooks Online and Xero. To avoid the hassle of transferring to a new accounting program, we recommend Buildertrend if you already have a QuickBooks Online or Xero account. Contractors that want robust construction accounting features: is an industry-specific version of QuickBooks Premier for general contractors. We recommend choosing QuickBooks Contractor if you already have existing project management software. QuickBooks Contractor offers contractor-specific reports and features that can complement your project management software. Are you looking for something different? Read our guide to the best small business accounting software and check out our top picks. Sage 100 Contractor Pros and Cons Sage 100 Contractor Pricing Sage doesn’t publish its prices directly on its website, so you’ll need to contact its sales team to request a quote. Sage 100 Contractor vs Competitors We compared Sage 100 Contractor with Buildertrend and QuickBooks Premier Contractor Edition. In our comparison, our evaluation of Buildertrend includes an integration with QuickBooks Online Plus, even though it’s separately billed. Sage 100 Contractor appears to be the middle ground in terms of pricing and features. Buildertrend with QuickBooks Online leads in construction accounting, ERP, and general features. However, Buildertrend with QuickBooks Online is pretty expensive, with a total cost of $429 per month. Sage 100 Contractor Accounting Features Sage 100 Contractor offers a huge array of features and modules to help you manage and track your books and projects. As a result, you won’t have to use multiple programs to address the different needs of your construction business. Dashboard The customizable dashboard allows you to drill down to key details. For instance, when viewing underbilled jobs, you can drill down to see the details to determine which jobs are affected and check any related documents, such as change orders and billing invoices. You can also review the dashboard every day to track issues that need attention, such as aging receivables and declining bank balances. Sage 100 Contractor offers a convenient navigational flow because of the left side menu bar and main menu bar at the top. You can use the left side menu bar to quickly access certain modules. If you want an overview of the transaction process, you can refer to the main menu bar. When you click any tab in the main menu bar, you’ll see a workflow diagram that can help you visualize the flow of transactions from start to finish. Job Costing This feature is integrated with all of Sage 100 Contractor’s modules, so it’s easy for you to organize and track your job cost information. The software generates detailed cost reports, including job status, job cost journals, job cost summaries, labor totals, labor journals, and billing summaries. Accounts Receivable Simple invoicing is one way to create an invoice in Sage 100 Contractor. You can add items in the invoice, quantity, discount dates, discount rate, status, and tax status. Another way would be AIA (American Institute of Architects) billing for progress billings. Sage 100 Contractor can generate an AIA-compliant invoice if it’s required. Otherwise, you can print standard invoices. Accounts Payable The A/P module of Sage 100 Contractor shows everything about the payables. If you click the arrow up button beside the Order Number, Sage 100 Contractor will show the purchase order (PO) detail pertaining to the payable entry. Furthermore, if you want to know what costs are affected by job, go to Costs and click Job Costs or Equipment Costs. Sage 100 Contractor will show you the cost code, cost type, and amount. Inventory Management Sage helps you keep an eye on your inventory, whether for a central warehouse or different locations and service trucks. The platform also helps you organize nonstock and serialized items for bin numbers and multiple locations and vendors. You can allocate inventory to jobs and see the inventory trail as well. Sage 100 Contractor Construction Management Features Project Management Sage 100 Contractor’s project management module gives you access to documents and task lists, operation status, daily field reports, and correspondence. You can also collect and approve your employees’ time and enable the entire team to share and access documents and photos online. Report Writer Wizard The Report Writer Wizard provides the tools you need to design customized reports in any fields that are tracked in the system. You can modify some of the existing reports available in the system or create entirely new reports based on your needs. To access the Report Writer Wizard, go to Review & Reporting (drop-down 13) under the My Menu tab and then click on Report Writer: Equipment Management The equipment management add-on allows you to maximize your productive hours using in-depth analytics on equipment, such as cost, maintenance, and revenue records. It provides the data you need to allocate equipment costs directly to jobs, service your equipment at the right cycles, and optimize equipment ROI. Estimating and Budgeting Sage 100 Contractor makes it easy to manage your budget and complete bids. It enables you to export budgets, estimates, subcontracts, and POs, saving you more time and reducing the chance of data entry errors. You may also include budgeted hours in your estimates and copy a budget directly from Excel. The Job Estimates module allows you to see all details about the job. You can see the part number, description of the part, unit of measurement, such as by piece, box, or direct labor hours, and the quantity needed. Sage 100 Contractor will compute the cost automatically and apply overhead rates and profit rates. If you’re going to outsource some materials or labor, you can add the vendor and expense account. Furthermore, you can classify the cost as material and labor. Sage 100 Contractor can also filter data by selecting the vendor that offers the lowest cost for the material or labor needed. This feature can help you minimize the cost and increase the overall profit of the project. Once you’ve selected the vendors, you can generate a budget. Scheduling Sage 100 Contractor generates subcontractor and supplier notices automatically that alert them when work should be done. It also creates call sheets with schedules, phone numbers, dates, and work descriptions, and it sends project documents to your customers and subcontractors automatically at your set dates and times. After you create a budget, Sage 100 Contractor will create a Gantt chart automatically based on the items in the budget. Task details are also brought forward from the budget alongside the standard time per task. Since Sage 100 Contractor creates the Gantt chart based on standard time, you can adjust the bars if a certain task needs to be extended due to unforeseen delays or downtime. Sage 100 Contractor can also show critical path and float time, which can be useful in project evaluation and review. Sage Service Operations The Sage Service Operations app is a companion app for Sage 100 Contractor. This app helps officers in the field receive updates from the back office and vice-versa. Users can also view change orders and incidents. Back office personnel can use the app to send dispatch orders to employees in the field. Employees can see dispatch orders under Assignments. Even though the app can relay information to and from the back office, the app doesn’t offer communication channels where employees can directly message each other. Reports Sage 100 Contractor generates nearly 1,200 reports and 100 form designs. It creates reports on accounting, general ledger, accounts receivable (A/R) and accounts payable (A/P), payroll, project management, inventory, estimating, and more. Accounting reports include income statements, balance sheet reports, cash flow statements, and chart of accounts. Customer Service and Ease of Use Sage 100 Contractor isn’t software that you can use out-of-the-box. It’ll take time to set up since you’ll need to input a lot of accounting and construction data. Using the software can be difficult for people with no experience in construction accounting. Sage 100 Contractor is best if you have an in-house CPA who has experience in financial accounting and reporting and taxation for construction companies. Nevertheless, Sage 100 Contractor has valuable resources to help you ease into the system. From anywhere within the software, you can access a library of easy-to-find topics to learn more about particular features. Other support resources include an online Sage Knowledgebase, online user community forums, a Sage 100 Contractor InfoCenter, and Sage 100 Contractor virtual conferences. You can contact Sage over the phone or submit your request for customer support online, 24 hours a day, through the customer log-on portal. Sage 100 Contractor Alternatives Bottom Line is a mid-range construction accounting and management program. It offers the best of both worlds, with a mix of useful accounting features and project management tools. However, using Sage 100 Contractor can be a challenge to users without bookkeeping knowledge. It has many niche features like AIA billing that only CPAs with construction accounting experience can understand.
March 11, 2022
MileIQ App Review: Features and Pricing for 2022
MileIQ is a cloud-based mileage tracking software that tracks your drive and mileage automatically and then classifies your trips as personal or business. As it’s one of Microsoft’s products, Office 365 Business subscribers can enjoy free unlimited tracking from MileIQ. Using MileIQ is free for the first 40 drives each month, but you can upgrade to the Unlimited plan at $5.99 per month if you need to go beyond 40 trips. MileIQ is accessible through both a mobile app and web dashboard. What We Recommend MileIQ For Because of its affordability and simplicity, we recommend MileIQ if you need simple mileage tracking―for instance, you use a personal car for business purposes. It lacks some features like route planning and expense tracking, but it can still be a great app for automating the mileage tracking process. You may have to look elsewhere if you need expense tracking and accounting features, such as tax calculation. MileIQ Is Especially Good for Individuals who only need to log mileage for taxes or expense reimbursements: MileIQ’s focus is automatic mileage tracking, making it a great fit for self-employed individuals who want to save money on their taxes as well as company drivers who wish to be properly reimbursed for mileage. MileIQ is one of our choices for the best mileage tracking apps, particularly for those who want a simple solution to log their drives. Drivers with the same routes: The app recognizes frequent trips, which is a useful feature for drivers with frequently driven routes. Company drivers with irregular working hours: MileIQ’s Work Shifts feature allows you to set multiple working shifts for a single day or across multiple days. Office 365 Business users: Users who subscribe to Office 365 Business Standard, Premium, E1, E3, and E5 get free unlimited tracking with MileIQ. You only need to register your Microsoft account with MileIQ to enjoy this free perk. MileIQ Is Not a Good Fit for Companies that need accounting and expense tracking features: has a mileage tracking feature embedded in the software which tracks your mileage via GPS, classifies your expenses, and generates detailed reports. QuickBooks has an advantage over MileIQ because of its expense tracking and bookkeeping features, making it our choice for the best small business accounting software. Drivers that need route planning features: MileIQ doesn’t allow you to plan your routes on future trips. Our pick for the overall best mileage tracking app, , has a route planning feature, which is great for company delivery drivers. Self-employed individuals who need tax and tracking reporting: While MileIQ’s reports can be used for tax compliance, is more beneficial for self-employed individuals because it estimates your quarterly tax payments by tracking your income and tax deductions. MileIQ vs Competitors The table below shows how MileIQ stacks up against the other mileage tracker apps on the market in terms of pricing and features. MileIQ Pros and Cons MileIQ Pricing MileIQ offers separate packages for personal and team use. With MileIQ’s Personal package, you can test out MileIQ for free for 40 drives per month and upgrade to the Unlimited plan if you need unlimited mileage tracking. Those interested in the For Teams package can subscribe to MileIQ’s Lite plan for $50 per driver, per year. If you want a premium solution, MileIQ is launching a new plan called Teams Pro―$100 per driver, per year. As of this writing (February 23, 2022), Pro hasn’t been released yet. You can contact the provider to learn more about the Pro plan. Mile IQ Pricing (Personal) Free Trial: Free for 40 drivers per month Unlimited: $5.99 per month or $59.99 per year Mile IQ Pricing (For Teams) MileIQ Features While not as comprehensive as other mileage tracker apps like TripLog and Hurdlr, MileIQ offers many useful features that can help you automate your mileage tracking workflows. Below is a list of some of MileIQ’s most notable features. Drive Classification Classifying drives is an essential feature for a mileage tracker as you wouldn’t want a business trip classified as a personal trip. In MileIQ, you can classify trips via the mobile app or through the web dashboard. Classifying via Mobile App There are three ways to classify drives on the app. 1. Business or personal classification Swipe right for business or swipe left for personal: 2. Custom purpose classification: You can add a custom purpose based on the category with either a long swipe to the left or right. For iOS users, a grid will appear. For Android, you’ll see a list instead: Subcategories for Business Between offices Customer visit Meeting Errand/Supplies Meal/Entertain Temporary site Airport/Travel Subcategories for Personal Commute Medical ($) Charity ($) Moving 3. iPhone and iPad exclusive: For iOS users, MileIQ has an exclusive widget that can help you classify drives without even opening the app. Users of iPhone 7 and above can classify drives from their notifications. Personalize MileIQ You can personalize MileIQ in many different ways, including vehicles, drive detection, and stuck in traffic. Vehicles You can add several vehicles in MileIQ, whether the vehicle is personal or company-owned. Additionally, you can add information to help you identify the vehicle, such as the make, model, and year, and assign it a nickname: You can also add a vehicle to your account via the web dashboard. Go to the MileIQ web dashboard and click Settings. From there, go to Vehicles & Odometer, then click Add New Vehicle: Drive Detection MileIQ reports and recognizes a new trip if you travel at least a half-mile from your current location. The variance for drive detection is less than a mile. MileIQ may occasionally disregard drives of less than a mile, depending on your last known location. Stuck in Traffic MileIQ has a 15-minute grace period before it stops tracking your trip. If you’re stuck in traffic, MileIQ will continue recording your trip unless you’ve been idle for more than 15 minutes. In that case, MileIQ will record a new trip once you start moving again. MileIQ Dashboard: The Drives View The MileIQ web dashboard is another way to manage your company’s drivers and driving history. Unlike on the mobile app, you’ll see a detailed history of your past driving, and you can generate detailed reports as well: The Drives View in the MileIQ dashboard can help you review, classify, and edit your drives. You can enter changes individually or in bulk. You’ll see the Drives View by default once you log in. If you want to see driving history, you can click the drop-down menu in the upper left corner to see the calendar. To filter the classification, click the drop-down menu beside the date filter to see classification categories. In addition to date and category, you can also filter by purpose. On the Drives Summary panel, you can see the data represented in a pie graph with the custom categories on the boxes beside it. This information can help you see how drives are classified and the purpose of the drives: While in the MileIQ dashboard, you can continue classifying drives. However, it works differently than the mobile version. Click the suitcase icon for business drives and the home icon for personal drives. If you want to make changes, click on a driving record and a window will appear on the right side of the screen. From there, you can edit your drive by changing the distance traveled, adding a parking or toll fee, selecting a vehicle, and including some notes about the drive: In case you forgot to add a drive before the trip, you can make a catch-up record through the MileIQ dashboard. Click on “Add a drive,” and a pop-up window will appear. Enter the starting point and destination, and MileIQ will compute the miles traveled and their corresponding value automatically: MileIQ Dashboard: Reports View From the Drives View, go to Reports View to make and review reports. You can find MileIQ’s report builder in this view, which can help you generate accounting or tax compliance reports: If you want to create a report, adjust the parameters (such as date filter, category filter, and vehicle filter). Once everything is set, click “Create this report” to generate the report. A window will appear prompting you to complete the following: Name your report. Send the report to email, Concur, or Freshbooks. Send a copy to an email address. Name of the submitter. Name of the project. Name of the client or customer. Business rate. Don’t forget to toggle the “Mark as reported” button to “yes.” Then, click “Create Report” to generate your new report. Once you’ve created a report, you can view it at the Past Reports panel. Here, you can see newly created and past reports that are downloadable as comma-separated values (CSV) files or as PDFs: MileIQ Mobile App 4.6 On App Store 4.3 On Google Play The MileIQ mobile app tracks your mileage automatically, eliminating the need to manually start and stop recording. It allows you to classify your drive with a single swipe—right for business and left for personal. After tracking your drives, you can quickly obtain the results you need for taxes or expense claims. The app is available on Google Play and the App Store. Frequent Drives MileIQ classifies your trips automatically with its Frequent Drives feature. This feature is useful for drivers who take the same route or locations for their commute. The app will detect and remember the routes you take frequently and assign the same tag in the future on your behalf. You can view the details or re-classify a trip if needed from the web dashboard. When you classify a drive and MileIQ offers to classify it for the second time in the future, you’ll receive a notification on your app noting its potential to be a frequent drive: Work Hours With the Work Hours feature, MileIQ will classify those hours outside of your working shift as personal automatically. All you need to do is to set your normal business hours, and only trips within those hours will be recorded in the app as business. The rest of the drives are classified as personal automatically. You can always review your drives from the web dashboard and reclassify them if needed. To enable work hours in the mobile app, go to Account Settings from the Menu tab, click on Work Hours, and toggle the slider to the right: To activate Work Hours from the web dashboard, go to Settings and then click on the Auto-Classification tab to display the Work Hours section. Slide the toggle switch to the right to activate Work Hours, adjust the time based on your schedule, and click the Save button: Work Shifts For those who have irregular working schedules, Work Shifts allows you to set multiple working hours for the same day or multiple days. For instance, if you’re a rideshare driver in the morning and evening, simply turn on Work Shifts and your personal drives will be classified automatically. You can add shifts when setting your schedules with the Working Hours feature. MileIQ Drive Classifier Widget for iOS Using the classifier widget in MileIQ, you can view and classify your trips without opening the app. All you have to do is to add the MileIQ widget to your Today View on your iOS device. To activate the widget, swipe right on your home screen, notification screen, or lock screen. Click Edit and then tap on + MileIQ Drive Classifier under More Widgets: MileIQ Alternatives Bottom Line If you’re looking for an automatic mileage tracker for mileage reimbursement or tax purposes, and you don’t need accounting or expense tracking, then is right for you. It can be easy to forget to log your business drives from time to time, so it’s nice to have a simple automatic mileage tracker like MileIQ. With a single swipe, you can classify your trips instantly as personal or business. The free version tracks up to 40 trips per month, which should be enough if you make one trip per day. If you’re concerned that you might go beyond 40 trips, then you can sign up for any of the paid plans, which are generally more affordable than plans from similar providers.
March 10, 2022
Lendio Accounting vs ZipBooks: Key Differences and What’s Best for 2022
Lendio Accounting (formerly Sunrise) and ZipBooks both offer an attractive set of accounting features for free. Lendio Accounting has far better options for businesses that need mobile access while ZipBooks is better for users who want to track time and manage projects. In this article, we compare Lendio Accounting (formerly Sunrise) and ZipBooks to see which of these two free accounting software programs is best for your business. We incorporate the results of our internally developed case study throughout this article to provide you with a more detailed comparison of these two free software programs. When to Use Lendio Accounting (Formerly Sunrise) In our case study, Lendio Accounting (formerly Sunrise) ranked high in accounts payable (A/P) and accounts receivable (A/R), tax, and reporting, especially considering that the software is free. These strong features make Lendio Accounting a great option for freelancers and small businesses who need to manage billing and expenses, track invoices, and create financial reports. Its robust mobile app also has many useful features for business owners. Lendio Accounting is also among our choices for the best free accounting software and best QuickBooks alternatives, where we ranked it as the best for assisted bookkeeping. Lendio Accounting is better for: Users that want access to a mobile app: Lendio Accounting is cloud-based and has a powerful mobile app that makes it ideal for businesses that work remotely. Companies with multiple entities: With a paid plan, Lendio Accounting will allow you to manage the books for multiple companies. Businesses that need reliable customer service: Even though telephone support isn’t offered by Lendio Accounting , the live chat feature more than makes up for it. You can talk to a real agent for instant support. When to Use ZipBooks ZipBooks is an ideal solution for small businesses that are looking for user-friendly and affordable accounting software that will automate their bookkeeping tasks and allow them to send unlimited invoices to customers. Its time tracking and project management features make it a great option for contractors and project-based businesses. Its invoicing capabilities are also impressive, especially with the paid plans. ZipBooks is better for: Users looking for easy invoicing: One of ZipBooks’ most appealing features is the readily available templates that you can customize, download, and send to your customers. Its invoicing features are so stellar that we selected it as one of our choices for best free accounting software. It also made our list of the best invoicing software programs for small business and the best free invoice generators because it’s easy to use for basic invoice creation. Users that want a time tracking solution: Contractors and consultants that track their time on a regular basis will appreciate this capability, which includes an in-app time tracker. Project-based businesses: ZipBooks’ project management features enable construction companies and other project-based businesses to track an unlimited number of clients and projects and also manage team members. When to Use an Alternative Lendio Accounting (formerly Sunrise) and ZipBooks are both excellent free accounting software programs, but they lack some important features. You’ll need an alternative if you fit into any of the below categories: Ecommerce companies: Many of the features designed to support ecommerce companies, such as point-of-sale (POS) functions and Shopify integration, are lacking in both Lendio Accounting and ZipBooks. We recommend QuickBooks Online as our pick for the best overall ecommerce accounting software because of its powerful integrations with the major ecommerce platforms. Companies that need to track inventory: Neither Lendio Accounting nor ZipBooks allows you to track inventory. If you need this feature, is an excellent option. It integrates with , an inventory and order management application that lets you automate your company’s order-to-cash process and centralize your inventory system. Desktop users: Both Lendio Accounting and ZipBooks are cloud-based accounting software, so if you’re looking for a desktop alternative, you may want to consider , which we ranked as the best free desktop accounting software. If you would like to learn more about other accounting software packages, check out our article on the best small business accounting software. Lendio Accounting (Formerly Sunrise) vs ZipBooks at a Glance Fit Small Business Case Study Our case study evaluates Lendio Accounting and GnuCash across 11 categories. The results show Lendio Accounting's dominance in almost every category (with the exception of Project Accounting, in which ZipBooks excels). In a couple of categories, such as A/P and Reporting, they ranked essentially the same. You can see the detailed results of our case study in our Lendio Accounting review and ZipBooks review. See the graph below for a summary of our case study. Lendio Accounting (Formerly Sunrise) vs ZipBooks: Pricing Both Lendio Accounting (formerly Sunrise) and ZipBooks offer a free plan, but it’s limited to one user. If you want additional users to access the software, you’ll need to enroll in a paid plan. Lendio Accounting Plus is $19.99 per month and allows for unlimited users, and ZipBooks offers a plan for five users at $15 per month or unlimited users for $35 per month. Lendio Accounting Pricing Lendio Accounting offers both a free basic plan and Lendio Accounting Plus, a paid plan for $19.99 per month. The basic plan includes most of the same features as the paid plan, but Lendio Accounting Plus includes automatic expense categorization in your bank feed and additional payment integrations. Lendio Accounting integrates with WePay and Lendio Accounting Plus users also receive a 1% savings on their WePay transactions. Free Self-Service: Free forever, but limited to one user Lendio Accounting Plus: $19.99 per month for unlimited users and unlimited companies ZipBooks Pricing ZipBooks has three plans for business use and one plan for accountants. The Accountant plan has everything in the Sophisticated plan but is intended for accountants with multiple clients. All of ZipBooks’ paid plans allow for time tracking and the ability to connect multiple bank accounts. Starter: Free, but limited to one user Smarter: $15 per month for five users Sophisticated: $35 per month for unlimited users Accountant: Custom pricing Takeaway: The free plans that Lendio Accounting and ZipBooks offer have limited features, but if you’re willing to pay a bit more, you’ll have access to features like Lendio Accounting's integrated payment gateway or ZipBooks’ time tracking features. If you need to accommodate unlimited users, then Lendio Accounting is the less expensive option. Lendio Accounting vs ZipBooks: Features We looked at each of the different plans that Lendio Accounting and ZipBooks offer and have summarized the available features below: Lendio Accounting Tiered Features ZipBooks Tiered Features Based on our case study, we’ll discuss in detail three key features of Lendio Accounting and ZipBooks that are significantly different. Lendio Accounting vs ZipBooks: General Features Lendio Accounting has many features that are useful for small business owners and freelancers, such as the ability to send invoices and quotes, manage your income and expenses, and generate basic reports like a profit and loss (P&L) statement. We ranked Lendio Accounting as one of the best accounting software programs for freelancers, due in part to its free features. The Lendio Accounting Plus paid plan adds more features, such as the ability to auto-categorize expenses. Lendio Accounting also received high marks in our evaluation of the best A/P software. However, there’s no option to track inventory and costs by project. ZipBooks allows you to send unlimited invoices and manage unlimited customers and vendors, whether you have enrolled in a free or paid plan. While you’re limited to one connected bank account with the free plan, you can connect multiple bank accounts and track time starting with the Smarter plan. With the Sophisticated plan, you can use smart tagging by location or project. But the company setup process cannot record a fiscal year-end, set an entity type, and import beginning account balances. Lendio Accounting vs ZipBooks: Banking The major difference between Lendio Accounting and ZipBooks with regard to banking is that you cannot reconcile bank accounts to bank statements in Lendio Accounting. You can still do a bank reconciliation in Lendio Accounting , but it only compares your bank transactions to your imported transactions. It doesn’t allow you to reconcile a period where you have outstanding checks, because these are book entries that haven't shown up yet in your bank account. You can reconcile your bank account in ZipBooks as long as you turn on “Reconciliation” in account settings. However, it’ll look different from what you would usually see in accounting software. You won’t see the typical line items like deposits in transit and outstanding checks. It’ll only show the difference between the book and bank balance. One downside of ZipBooks’ bank features is that you aren’t able to produce a reconciliation report or print checks. Lendio Accounting also doesn’t allow you to print checks. While Lendio Accounting's free plan allows you to connect more than one bank account, this isn’t an option with ZipBooks. Also, with ZipBooks, you aren’t able to import transactions from CSV or spreadsheet files. Lendio Accounting vs ZipBooks: A/R As revealed by our case study, Lendio Accounting's strongest feature is A/R. It allows you to accept short payment on invoices, view outstanding invoices, issue credit memos, and view your balance by customer. Its invoicing capabilities are also impressive, although ZipBooks offers more customization options with its paid plans. Lendio Accounting does have outstanding features for a free software program, such as the ability to create recurring invoices and collect and track sales tax by jurisdiction. We selected Lendio Accounting as the best free recurring billing software in a bookkeeping system. It was also chosen as one of the best free invoice generators because of its free bookkeeping software that includes invoicing. Although we selected ZipBooks as the best software to create simple invoices in our article about the best free accounting software, it isn’t without its flaws. Since the simple invoice interface in the free version doesn’t use predefined products or services, you’ll need to type the product or service description for every invoice. However, this feature is available with the paid plans. The ZipBooks Sophisticated plan also allows users to add unbilled expenses to customer invoices, a feature that’s usually reserved for higher-priced plans. Takeaway: Lendio Accounting and ZipBooks each have features that are a bonus for free software, such as Lendio Accounting's outstanding A/R capabilities. However, they also lack certain features in the free plans that would be useful to have, such as Sunrise’s inability to reconcile bank statements. Lendio Accounting vs ZipBooks: Ease of Use Both Lendio Accounting and ZipBooks have a clean interface that’s easily navigable and doesn’t require a lot of bookkeeping experience to understand. You can set up your account quickly and view your financial data on your main dashboard. Lendio Accounting Ease of Use Lendio Accounting is extremely easy to use, even if you have little or no bookkeeping experience. The user interface is uncluttered and highly intuitive, and all features are marked on the dashboard. Setting up your account takes just a few minutes, and you’ll be walked through each step. Upon logging in, your dashboard will show an overview of your financial health as well as links to connect your bank accounts and customize your invoices. You can also invite your accountant or team members to access your account. ZipBooks Ease of Use Although not as intuitive as Lendio Accounting, ZipBooks is also very user-friendly. Once you log in, ZipBooks displays a financial performance dashboard that shows a summary of all recent expense and invoicing activity. Navigation is easy, with the vertical menu on the left providing quick access to all system functions. Setting up your company is also simple because the settings aren’t too technical and can be easily adjusted. Takeaway: While Lendio Accounting and ZipBooks are extremely easy to use, Sunrise’s display is a bit more visually appealing. They both have clean interfaces and offer an easy setup process, which are appealing features for business owners that don’t want to spend a lot of time figuring out how to navigate the software. Lendio Accounting vs ZipBooks: Integrations Lendio Accounting and ZipBooks are limited in their integration options, with Zapier providing the most access to third-party apps. Lendio Accounting Integrations Lendio Accounting has limited integrations compared to its competitors like and . Major integrations include Google Sheets, Gmail, Slack, PayPal, Stripe, and Gusto for payroll. It also integrates with over 3,000 apps through Zapier. ZipBooks Integrations ZipBooks currently integrates with Google Workspace (formerly G suite), Square, PayPal, Slack, Pepperi, Zoho Flow, and Gusto for payroll. You can also subscribe to Zapier for more integration opportunities with third-party apps. Takeaway: If you’re looking for free accounting software that offers a wider range of integrations than Lendio Accounting or ZipBooks, consider . It connects with several third-party apps and tools, such as HubSpot, Pipedrive, and Mailchimp. Lendio Accounting vs ZipBooks: Mobile App Lendio Accounting's mobile app is available for both iOS and Android and allows you to perform many of the same functions as the program itself, such as sending invoices, entering bill payments, categorizing bank expenses, and viewing reports. It’s for this reason that we selected it as among the best mobile accounting apps. ZipBooks doesn’t currently have a mobile app. Lendio Accounting vs ZipBooks: Assisted Bookkeeping ZipBooks offers assisted bookkeeping services for an additional fee between $125 and $175 per month. Lendio Accounting has stopped offering assisted bookkeeping services to new customers as of May 12, 2022. ZipBooks Assisted Bookkeeping If you need assistance with your books, ZipBooks offers bookkeeping and tax support services. It can also build a customized plan if you have complex bookkeeping needs. Simple Bookkeeping: $125 per month—includes a personal bookkeeper, a ZipBooks plan, monthly bookkeeping assistance and financial statements, up to five bank or credit card accounts, expert bookkeeping advice, and online bookkeeping support Multi-classifications Bookkeeping: $145 per month—includes all services in Simple Bookkeeping, tagging and tracking multiple locations, business units or classes, individual and consolidated financial statements, and comparison of financial statements across all classes Vendor and 1099 preparation: $175 per month—includes all services in Simple Bookkeeping plus tagging or tracking of vendor payments and 1099 reporting and preparation Takeaway: If you need basic bookkeeping assistance, then ZipBooks is a better option. It not only offers simple and multi-classifications bookkeeping but will also assist with vendor and 1099 preparation. Lendio Accounting vs ZipBooks: Customer Support Neither Lendio Accounting nor ZipBooks allows you to contact customer support over the phone, but Lendio Accounting is helpful with its quick response to live chat or email. You can also contact customer support via live chat with ZipBooks, but you may have to wait some time for a response. Lendio Accounting Customer Support Although Lendio Accounting doesn’t provide customer support via telephone, you can contact a live person directly via live chat or email. Response time is extremely quick, and communication is efficient. When communicating via live chat, you’ll first be connected to “Sunny,” an automated assistant who can offer answers to frequently asked questions (FAQs) and other resources. You will be connected to a live representative if your issue is more complex. You can also use the contact form on the website, and Lendio Accounting has a blog that provides information on small business, bookkeeping, accounting, and tax topics. ZipBooks Customer Support ZipBooks is limited in its customer support options—you cannot speak with someone over the phone and are restricted instead to the chatbot or chatting with a live representative. When you access live chat at the bottom right corner of your screen, ZipBooks will let you know approximately how long it’ll take to address your inquiry. However, while the live chat process is essentially the same, Lendio Accounting's quick response time makes it a better option. You can also browse through the ZipBooks Help Center for articles about different features of the software. Takeaway: Depending on the urgency of your issue, either Lendio Accounting or ZipBooks can assist you. If you require a quick response, then consider Lendio Accounting. Bottom Line There are a few key differences between and in terms of their features. Both are great options for businesses looking for a low-cost accounting solution, but your final choice will be influenced by whether you need time tracking or a mobile app. If you perform a lot of your work on the road, then you’ll appreciate Lendio Accounting for its powerful mobile app. If you need to track time or manage projects, go with ZipBooks.
March 8, 2022
The 5 Best Restaurant Accounting Software for 2022
Restaurant management requires an understanding of the components of restaurant operations and back-office management, such as accounting, inventory taking, cost management, and employee scheduling. Restaurant accounting software must address the majority, if not all, of these components to help managers and owners track the financial aspect of the restaurant business without having to transfer to and from different software services. We’ve chosen the five best restaurant accounting software for managing your restaurant business: : Best overall accounting software for restaurants : Best restaurant integration for QuickBooks : Best for food trucks and food delivery : Best for caterers, small restaurants, and startups : Best free software for compiling income and expenses after the end of the year Best Restaurant Accounting Software Compared Restaurant365: Best Overall Restaurant Accounting Software Features Robust integration options with POS systems: Restaurant365 can integrate with seven out of eight of our choices for best restaurant POS systems and with over 90 other popular POS systems. It’s an all-in-one back-office system that restaurants owners and managers can use to stay on top of accounting, inventory tracking, scheduling, and sales. Automated bank reconciliation: The R365 Accounting feature of Restaurant365 offers general ledger control, location tracking per account, bank reconciliations, and financial budgets. It even has a fixed asset module to track the lifetime costs of all fixed assets. Artificial intelligence (AI): The inventory module of Restaurant365 uses AI to track ingredients with its real-time inventory system. This AI-powered module can help you manage the consumption of raw materials and ensure that they're used efficiently in operations. Our Expert Opinion is a comprehensive specialty software. The Core Accounting plan comes with an inventory management module, which is vital for restaurants to keep costs down and provide fresh food for their customers. Consider upgrading to the Essential plan to add employee scheduling and real-time recipe costing, among other things. The downside for Restaurant365 is its pricing. The price points can be expensive for small restaurants, especially those with minimal accounting needs. Instead, we recommend because of its quote-based and needs-based pricing computation. Alternatively, very small restaurants that won’t benefit from detailed tracking of restaurant costs can choose . MarginEdge: Best Restaurant Integration for QuickBooks Features Accounting software integration: MarginEdge can integrate with popular accounting software like QuickBooks Online, QuickBooks Desktop, Sage Intacct, and Xero. This integration makes it easier to account for income, expenses, receivables, and payables using accounting assumptions and principles. Though MarginEdge has accounting features, it’s only suitable for tracking restaurant transactions and isn’t a complete accounting solution. Variance analysis: MarginEdge derives actual costs from POS data and compares it with budgeted amounts to provide information about how efficient your restaurant is with using resources. You can also generate theoretical reports to show standard usage based on the assumptions or estimates you’ve made. Daily controllable profit and loss (P&L): MarginEdge can generate a daily controllable P&L statement that will present you with controllable revenues and expenses. So that you can see the bigger picture, the controllable P&L statement will include a common size value as percentage of sales to show you the impact of different products to total revenues and resource usage to total expenses. Our Expert Opinion provides many popular restaurant features as an add-on to QuickBooks or other bookkeeping software. Startup restaurants may choose to begin with and then add MarginEdge when they’ve grown enough to utilize some of its more advanced features. The primary advantage of adding MarginEdge to your QuickBooks is the detailed tracking of your food cost and the impact of changes on recipe costs. There’s no employee scheduling included with MarginEdge, which is a feature larger restaurants will likely miss. If you have complex restaurant operations, is more suitable for your needs. It has employee scheduling and recipe management in the Essentials plan. Food Service Ace: Best for Food Trucks and Food Delivery Features Workflow management: Food Service Ace has workflow management that helps back-office personnel efficiently manage orders, receipts, and inventory. Accounting: Food Service Ace has important accounting features like bank reconciliation, accounts payable (A/P), and accounts receivable (A/R). POS data is also imported to general ledger accounts every night. Catering management: Food Service Ace has a catering module that enables managers and owners to create proposals to clients. It also accommodates deposits, invoices, and advances. This module can also track inventory and overall catering costs. Our Expert Opinion A unique feature of is its foodservice distribution software. In addition to generating pick lists, packing lists, and invoices, it’ll suggest routes and print driver itineraries with expected delivery times. The mobile apps are ideal for managing inventory in food trucks with no internet connection. While there’s no list of POS integrations, the company will work with you to integrate with your current POS software. There is no payroll feature, so you’ll need to use a third-party payroll provider and import your payroll entries. Though Food Service Ace is flexible, we recommend for very small restaurants that need income and expense tracking, A/R and A/P tracking, basic to advanced (through ) payroll features, and inventory tracking features. QuickBooks Online: Best for Caterers, Small Restaurants, and Start-ups Features Inventory tracking: QuickBooks Online tracks the cost of goods sold in every invoice and determines the cost of ending inventory for reporting. QuickBooks Online’s inventory features can be enough for small restaurants that don’t need comprehensive restaurant features like recipe management and theoretical usage. Sales tax tracking: If you sell in different jurisdictions, QuickBooks Online can help you add sales taxes in invoices and track your sales tax liability. However, you can’t file and pay your sales tax using the app. Assisted bookkeeping options: is a special bookkeeping assistance service of QuickBooks. A Live Bookkeeper will be assigned to clean up your accounts and do your books while subscribed to the plan. QuickBooks Live can help you focus on managing your restaurants and let expert bookkeepers handle the books. Our Expert Opinion We rated as the best overall small business accounting software. Even without an integration, QuickBooks Online is a solid choice for caterers and small restaurants. For small restaurants, it has good inventory accounting that includes a count of units on hand as well as awaiting delivery. You can set reorder points to receive reminders when items are low. Caterers will love the project accounting features that will let you track the profit or loss from each event, including employee time. Startup restaurants might choose to use QuickBooks Online until they grow to the point of needing the restaurant-specific features available in other software; then they can add the MarginEdge integration discussed above. However, QuickBooks Online lacks restaurant-specific features like employee scheduling and recipe management. We recommend choosing for restaurants with complex operations. Wave: Best Free Software for Compiling Income and Expenses Features Free forever: Wave doesn’t have higher paid plans, unlike other free accounting software. It's a perfect program for tracking income and expenses for free. A/R and A/P management: Wave is capable enough for tracking receivables and payables. At a minimum, its invoicing and billing functions can help you account for income and expenses. But since Wave is free software, it lacks advanced and more premium accounting features. Our Expert Opinion Since it lacks proper inventory accounting, isn't sufficient to help manage a restaurant of any size by itself. You’ll need to track your inventory in a spreadsheet or other manual system. However, Wave is a free and easy way to accumulate your income and expenses at tax time. You can connect your bank and credit card accounts so that transactions transfer into Wave automatically, where you can classify them properly. Bank reconciliations are automatic, as long as you don’t have any outstanding checks or deposits. You might want to use Wave to catch up and then choose another software program that can help you better manage your restaurant going forward. If you want full-featured accounting software, is our best recommendation. But if you prefer complex restaurant management features, is our next best recommendation. How We Evaluated Restaurant Accounting Software We evaluated restaurant accounting software based on basic accounting features and reporting, as well as useful restaurant-specific features. It’s extremely important that your accounting system integrates with your point-of-sale (POS) software, so we evaluated whether the software integrates with any of our eight choices for best restaurant POS systems. Bottom Line is complete restaurant management and accounting software in one. It offers affordable upfront pricing, given the comprehensive restaurant features. However, if you're a current user or you want to use QuickBooks to have easy access to their huge network of QuickBooks ProAdvisors, then you can choose the QuickBooks integration so you can have features similar to Restaurant365 while remaining in the QuickBooks Online environment.
March 8, 2022
Sunrise vs NCH Express Accounts: Key Differences & What’s Best for 2022
Both Sunrise and NCH Express Accounts are free accounting programs that offer powerful financial tools, but Sunrise has better reporting and accounts receivable (A/R) features while NCH Express Accounts excels with its banking functions. When to Use Sunrise While Sunrise by Lendio makes its accounting software available for free to any small business that wishes to handle its own bookkeeping. Its cloud-based software has a strong feature set that includes invoicing, creating quotes and estimates, tracking expenses, and financial reporting. Its paid plan also offers additional payment integrations and automatic expense categorization in your bank feed. It’s a great option for freelancers and users that could benefit from assisted bookkeeping. Sunrise is better for: Freelancers seeking online access to their accounts: We selected Sunrise as one of the best accounting software programs for freelancers. Because it’s cloud-based, you can access it from anywhere and can also use the mobile app to perform many functions. We also chose Sunrise as one of the best mobile accounting apps. Businesses that want robust invoicing software: Sunrise is featured in our guide to the best free invoice generators, selecting it as the best free bookkeeping software that includes invoicing. Its recurring billing features also earned it a spot in our guide to the best recurring billing software. Tracking unpaid bills: Sunrise is our pick for best free accounts payable (A/P) software as it allows you to enter unpaid bills and track them until paid. You can also attach copies of receipts through either the desktop interface or the mobile app. When to Use NCH Express Accounts NCH Express Accounts is a free accounting application that provides the tools you need to handle most aspects of financial management for your business. It’s desktop-based software that’s a quick and easy solution for tracking invoices and bills. It also allows you to monitor cash flow and produce basic reports. While it lacks a cohesive mobile app, you can use the Express Invoice app for all of your invoicing needs. You can also integrate with NCH Software’s other products, such as Inventoria, for inventory tracking functionality. We recommend NCH Express Accounts as one of the best free accounting applications. NCH Express Accounts is better for: Small retail businesses seeking affordable inventory management software: NCH Software’s proprietary stock management software, Inventoria, is available as an add-on at a lower price than what most other accounting programs offer. Desktop users that want free accounting software: NCH Express Accounts is available only for the desktop and is free for businesses with less than five employees. Freelancers and microbusinesses seeking a way to track account activity: Intended as a quick solution to basic accounting tasks, NCH Express Accounts is best used as a monitoring tool to track your payments and transactions and view balances and reports. With NCH Express Accounts, our pick for best free bank reconciliation software, you can reconcile your bank accounts easily to keep your books accurate. When to Use an Alternative Sunrise and NCH Express Accounts are both free, effective accounting software programs. However, they both have limitations, such as not being able to track time or costs for project billing. The following businesses may be better served with an alternative: Construction companies: Neither Sunrise nor NCH Express Accounts let you track costs by project. For a more powerful solution, check out , which we selected as the best general-purpose accounting software for tracking job costs in our article about the best construction accounting software programs. Ecommerce businesses: Both Sunrise and NCH Express accounts lack the features that are designed to support ecommerce, such as point-of-sale (POS) functions and Shopify integration. We recommend for a budget-friendly alternative. We also chose Xero as the best small business accounting software for unlimited users. Contractors that track their time: Sunrise doesn’t have time tracking features, and you must add on an NCH Express Accounts software package for an additional fee. For a better option, check out , which is excellent for automating your invoicing workflows. It allows you to run integrated time tracking for project billing. Fit Small Business Case Study Our case study evaluates Sunrise and NCH Express Accounts across 11 categories. The results show that they’re evenly matched in a few categories, except for Banking, in which NCH Express Accounts excels. In a couple of categories, they ranked essentially the same, such as General Features, A/R, and Tax. You can review the detailed results of our case study in our Sunrise review and NCH Express Accounts review. Sunrise vs NCH Express Accounts at a Glance Sunrise vs NCH Express Accounts: Pricing Both Sunrise and NCH Express Accounts offer two subscription plans, but the difference is that Sunrise’s free self-service plan is restricted to one user with no limits on the number of employees in your business. NCH Express Accounts’ free plan is limited to small businesses with fewer than five employees. Larger businesses can choose between the Basic plan for $80 and the Plus plan for $129 (a one-time payment). The Plus plan can also be paid quarterly, which works out to $10.75 per month. Sunrise Pricing Sunrise offers a choice of two plans—you can choose the free self-service version or you can upgrade to Sunrise Plus for $19.99 per month. Most of the bookkeeping features are offered in the free version, and with Sunrise Plus you also receive automatic expense categorization in your bank feed and additional payment integrations with unlimited companies and users. Customers also receive a 1% savings on Sunset Pay transactions, which is Sunset’s integrated payment gateway. Free Self-Service: Free forever—includes most features discussed in this article, but limited to one user and one company Sunrise Plus: $19.99 per month for unlimited companies and users NCH Express Accounts Pricing NCH Express Accounts offers a free program for small businesses with fewer than five employees. Larger companies can choose between two paid plans, Basic and Plus. You can purchase a single-user license with a one-time payment or opt for a subscription with the quarterly plan, which is available with Express Accounts Plus. Inventoria, which we highly recommend if you have inventory, is available in either a Business or Corporate edition as a fully-featured, single installation license. The prices listed below are one-time payments. Business: $139—includes all Corporate edition features without multiple user or web access support Corporate: $190—includes ordering and receiving, inventory control, item control, and the ability to manage inventory by location Takeaway: Sunrise’s free self-service plan offers many of the same features as the paid version, with the exception of enhanced customization options and discounts on Sunset Pay transactions. While NCH Express Accounts may offer a free program for small businesses with fewer than five employees, it charges a one-time fee to larger companies. Sunrise vs NCH Express Accounts: Features There are a few features that Sunrise and NCH Accounts share in common, such as the ability to create invoices and track payments and unpaid bills. But there are other cases where NCH Express Accounts is lacking, such as the inability to connect bank accounts and upload statements. Both also cannot assign time and expenses to jobs and convert purchase orders (POs) to bills. Based on our case study, we’ll discuss in detail four key features of Sunrise and NCH Express Accounts that are significantly different. Sunrise vs NCH Express Accounts: General Features Sunrise and NCH Express Accounts both have strong general features, but they cannot create classes and locations to track job costs, and neither has dedicated time or project tracking features. Also, you’re restricted to only one user with Sunrise’s free self-service plan and NCH Express Accounts’ Basic plan. The standard chart of accounts that is available with NCH Express Accounts is more comprehensive than Sunrise’s—for example, it comes preloaded with the Accumulated Depreciation account for fixed assets. With NCH Express, you also must classify accounts for cash flow statements, which is something that most accounting programs do automatically based on account type. Sunrise vs NCH Express Accounts: Banking NCH Express Accounts excels with its banking features, specifically bank reconciliation. While both applications have automatic reconciliation features, Sunrise won’t let you reconcile accounting periods with timing differences. You also can’t view outstanding transactions, enter the monthly service fee, or save the transaction and return later. We featured NCH Express Accounts as one of the best bank reconciliation applications because of its free desktop program. One of the drawbacks to using NCH Express Accounts is that you can’t connect your bank accounts, although you can upload your transactions using a comma-separated values (CSV) file. Once the file is uploaded, the software will assist you with mapping the transaction fields. It also lets you create adjusting entries directly for bank statement transactions that haven’t yet been recorded in the books without leaving the reconciliation. Sunrise vs NCH Express Accounts: A/R One of Sunrise’s strongest features is A/R, with the Sunrise Plus plan offering invoice customization features. With Sunrise, you can create and send invoices to customers, create sales tax items, and add inventory to an invoice, although inventory tracking isn’t available. NCH Express Accounts also allows for invoice customization, including uploading your logo. Like Sunrise, you’re not able to add unbilled labor and expenses to invoices or combine multiple checks received into a single deposit. Sunrise vs NCH Express Accounts: Ease of Use While both Sunrise and NCH Express Accounts are user-friendly with an easy set-up process, Sunrise has a slight edge with its attractive user interface and navigation. Also, because Sunrise is cloud-based, it’s more accessible than the desktop version of NCH Express Accounts since you can log in from anywhere. Sunrise Ease of Use Sunrise is extremely easy to use, with an excellent user interface and intuitive navigation. Setting up your account takes just a few minutes with the built-in tutorial, allowing you to quickly connect your accounts. All of the features are marked clearly on your main dashboard, and even users with limited bookkeeping experience will be able to use the software easily. If you encounter any issues, you can contact customer support or view related resources with ease. NCH Express Accounts Ease of Use The installation of NCH Express Accounts is relatively simple. Once you have installed the program, you can choose to add on several different options. Some of these are paid options and include facilities like project management and inventory management. The user interface is clean and straightforward, and while it may not be the most visually appealing, it’s easy to navigate. Takeaway: Whether you opt for Sunrise’s cloud-based user interface or NCH Express Accounts’ desktop version, you won’t be intimidated by the account set-up process or navigation. NCH Express Accounts allows you to add on both free and paid features. Sunrise vs NCH Express Accounts: Integrations Depending on the nature of your business, you may not need third-party integrations. However, if you anticipate a need for payroll, then Sunrise’s integration with Gusto will accommodate that need. Sunrise also integrates with Zapier, which will give you thousands of app options. NCH Express Accounts integrations are limited to its other software products like Inventoria and Express Invoice. Sunrise vs NCH Express Accounts: Mobile App While Sunrise has a mobile app that handles almost all of the same features as the web version, the NCH Express Accounts mobile app allows you to handle your accounts receivable, with the ability to create invoices, quotes, and sales orders. If you’re looking for a more well-rounded mobile app and envision that you’ll need to do more than just invoice customers, then Sunrise is the better choice. Sunrise Mobile App Sunrise has a comprehensive mobile app available for both iOS and Android that allows you to track expenses, create invoices and estimates, collect customer payments via credit card, and capture receipts. We ranked Sunrise as the best free accounting software for mobile app users. The invoices and payments functions are fully customizable, allowing you to give detailed descriptions. Invoice templates are professionally branded with your name and logo, and you can customize payment terms. Sunrise’s mobile app received a rating of 4.4 out of 5 stars at the Apple Store and 4.5 out of 5 stars on Google Play. NCH Express Accounts Mobile App NCH Express Accounts doesn’t currently have a mobile app. Takeaway: Sunrise’s ability to collect customer payments and capture receipts makes it a very useful mobile app for many businesses. Sunrise vs NCH Express Accounts: Customer Support Sunrise and NCH Express Accounts both offer some form of customer support, but Sunrise’s is more responsive, and there are also more ways to get in contact. Neither offer phone support, but you can communicate via live chat and email with Sunrise and via email with NCH Express Accounts. You can also browse a library of online resources with both companies. Sunrise Customer Support Although you’re not able to contact Sunrise’s customer support by phone, it receives high marks in this category because of how quickly and efficiently it responds to inquiries via live chat and email. If you initiate a live chat session, the correspondence starts with a bot, and then you’ll be transferred to a representative. You can also submit a trouble ticket on the website, and you’ll receive a response via email. There are a couple of resources on the website, including help articles and blog posts. NCH Express Accounts Customer Support NCH Express is very limited in its customer support, with no option to speak with someone on the phone or via live chat. If you need technical support, you can either email the company or check their online help center. Included are video tutorials, a help manual, answers to frequently asked questions (FAQs), and a user forum. Takeaway: Neither Sunrise nor NCH Express Accounts offer phone support, but this isn’t surprising with free accounting software. Sunrise has more customer support options, but NCH Express Accounts offers a wide variety of resources within its online help center. Bottom Line Sunrise and NCH Express Accounts have many of the same features, but each has its own strong points. Both offer free plans that are ideal for freelancers or microbusinesses, but there are important factors to consider that will influence your decision. If you want access to assisted bookkeeping and strong A/R features are important to you, then you’ll appreciate Sunset’s capabilities. If you’re a desktop user that could benefit from add-ons like inventory tracking, then NCH Express Accounts is an excellent choice.
March 8, 2022
Buildertrend Review: Features and Pricing 2022
Buildertrend is cloud-based construction enterprise resource planning (ERP) and accounting software that helps you manage your projects, create estimates, keep track of billing, and more. Its features include customer relationship management (CRM), payment processing, bill and purchase order (PO) management, and accounting integration. Its cheapest option costs $349 per month but is available for $99 per month for the first three months. What We Recommend Buildertrend For Buildertrend, our choice for overall best construction accounting software, is great for homebuilders, remodelers, general contractors, and specialty contractors who need a single solution for CRM, accounting, project management, and service management. It’s used to process single-entry estimating, bidding requests, and building proposals for presale transactions. It’s also helpful for managing payment requests, POs, job costing, and more. Buildertrend Is Especially Good For Construction companies that use QuickBooks Online: While Buildertrend already helps you manage your customers, jobs, and presales, its integration with also provides the tools you need to manage your finances with improved accuracy. For instance, while Buildertrend itself stores data on bills, expenses, jobs, POs, invoices, and approved timesheets, QuickBooks Online will handle bill payments and track expenses not recorded in Buildertrend. Construction companies that use Xero: While we recommend integrating Buildertrend with QuickBooks, it also integrates nicely with . When integrated with that software, Buildertrend lets you generate customer invoices automatically from scheduled payments and approved orders, creates payables from approved POs, and improves communication between owners and subcontractors. Construction companies that need CRM software: A built-in CRM system provides a single tool to manage contact information, service records, and sales history. Buildertrend Is Not a Good Fit For Users that prefer desktop software: If you need an accounting program that you can access without an internet connection, then Buildertrend isn’t for you. Contractor Edition is a good choice for contractors that want desktop software. Companies that aren’t QuickBooks or Xero users: Buildertrend isn’t a full accounting application. If you aren’t an existing QuickBooks or Xero user, choosing Buildertrend is an expensive option since you’ll have to pay two subscription fees: one for Buildertrend and one for either QuickBooks or Xero. Instead, we recommend because it has accounts payable (A/P), accounts receivable (A/R), and construction payroll features. Companies that want to manage equipment: Buildertrend doesn’t track your fixed assets. is a good choice for storing, managing, and tracking fixed asset information. Are you looking for something different? Read our guide to the best small business accounting software to check out our top picks. Buildertrend Pros and Cons Buildertrend Pricing Buildertrend offers a huge discount for the first two months of the subscription. It has no free trial. However, you can cancel your subscription within your first 30 days with a full money-back guarantee if you’re not satisfied with Buildertrend’s features. Buildertrend vs Competitors Buildertrend is our pick for best overall construction accounting software. Because of its project management and accounting features, Buildertrend is a one-stop solution for your construction accounting needs. In this comparison, we presented Buildertrend integrated with QuickBooks Online Plus. Although these two software products are separately billed, we found that Buildertrend with QuickBooks Online Plus is the ultimate solution for your construction management and accounting needs. We think that Sage 100 Contractor offers a middle ground between price and features. QuickBooks Premier Plus Contractor Edition is also a worthy option but you’ll be sacrificing construction management features such as scheduling and logs. Buildertrend Features Buildertrend combines project management, accounting, financial management, and presale management in a single platform. After logging in, its dashboard gives you quick access to all of its programs and features. Below is your default Buildertrend dashboard: Accounting Features Buildertrend has accounting and financial tools that can help you manage the financial aspect of your construction projects. Project Management Features Buildertrend offers project management features that can assist in planning, organizing, and monitoring construction projects. Whether you’re onsite or at the office, Buildertrend’s wide accessibility ensures that you can communicate to your employees wherever they are. Customer Service and Ease of Use Buildertrend has a simple and logical user interface that is easy to navigate, even for new users. It includes a handy menu at the top so that you can navigate through important features like Sales, Financials, Project Management, Files, Messaging, and Reports. The report insights are laid out well and can be viewed instantly with a few clicks of a button, showing breakdowns of job logs, estimated cost versus actual cost, sales leads, and other essential metrics. Buildertrend Learning Academy is a training platform that helps Buildertrend users understand the features of the software. It has onboarding programs, certifications, and resources available for users subscribed to Buildertrend’s plans. You can also access monthly live webinars in the Learning Academy. In addition to the Learning Academy, you can also join the Buildertrend Online Conference. This is a one-day conference for all users that aims to discuss strategies for using Buildertrend to improve their businesses. The conference is free, and you can watch the most recent conference on Buildertrend’s website. Buildertrend Alternatives Bottom Line is a flexible solution that combines cost accounting, project management, and CRM in one place. It has an intuitive dashboard and some nice features, such as a mobile app that allows your employees to clock in and out directly from the job site. However, Buildertrend lacks accounting features unless you integrate with . If you have surplus budget, we highly recommend integrating with QuickBooks Online Plus.
March 7, 2022
Shoeboxed Review: Pricing & Features 2022
Shoeboxed is a cloud-based receipt scanning and expense tracking application that lets you scan, upload, and store receipts for digitization and organize expenses into different categories. You can upload business documents yourself or mail them to Shoeboxed and let them do the scanning. Shoeboxed scans are IRS-accepted, and you can use them for tax compliance or during tax audits. Pricing ranges from $29 to $89 per month, with a 20% discount for annual billings. What We Recommend Shoeboxed For Shoeboxed is best for companies or individuals that want to save time on their digital receipt scanning and organizing processes. The Shoeboxed team can do the scanning for you, giving you time to focus on other important aspects of your business. We chose Shoeboxed as our pick for receipt processing in our best receipt scanner apps article. You can send your documents through a prepaid Magic Envelope, snap photos of your receipts and upload them through the mobile app or print and mail them to Shoebox. However, since Shoeboxed is a bit expensive, we only recommend it if you need serious help with organizing and scanning your receipts. Shoeboxed Is Especially Good For Companies that need help with tax audits and compliance: Shoeboxed takes pride in its audit-ready digital receipts. We recommend Shoeboxed if your primary concern is substantiation requirements for tax compliance. The IRS accepts digital receipts from Shoeboxed. Companies that want to save their files to the cloud: Other receipt and expense trackers allow uploading of receipts, but they don’t necessarily have a file management system. Shoeboxed offers receipt tracking, scanning, and storage that can help you declutter and reduce the use of paper. Businesses that need assistance scanning paper receipts: Through Magic Envelope, you can mail your receipts to Shoeboxed and let them do the manual scanning. All you have to do is wait for the documents to be uploaded to your account. QuickBooks Online users: QuickBooks Online is one of our choices for best small business accounting software, and existing users can seamlessly integrate with Shoeboxed. Expense reports generated on Shoeboxed can be exported directly―not through a comma-separated value (CSV) file―to QuickBooks Online. This great feature makes Shoeboxed easy to integrate into your accounting system. Shoeboxed Is Not a Good Fit For Companies looking for a single solution for accounting and receipt scanning: Shoeboxed needs to integrate with accounting software to transfer and manage your books. Instead of integrating Shoeboxed with a separate accounting program, which can be potentially expensive, you might consider , a full-service accounting solution with a built-in receipt scanning feature. Small businesses that need free expense tracking: If you need no more than three users and only require simple expense tracking, free plan might be an ideal alternative for you. Companies looking for a receipt scanner with invoicing features: If you need to send invoices, is a great option. When you subscribe to NeatFiles, you get access to the invoicing features of NeatInvoices. NeatFiles tops our list of the best receipt scanning apps. Shoeboxed Pros and Cons Shoeboxed Pricing Shoeboxed offers three plans with prices ranging from $29 to $89 per month when billed monthly. If you prefer to be billed annually, you’ll get a 20% discount on your subscription. You can try Shoeboxed for free for 30 days, but you have to provide your credit card number during sign-up. You can cancel your subscription during the free trial period, and your card won’t be charged. Shoeboxed charges overage fees for documents processed over monthly limits. Startup: 40 cents for digital documents and 50 cents for paper documents Professional: 30 cents for digital documents and 40 cents for paper documents Business: 20 cents for digital documents and 30 cents for paper documents Shoeboxed Features Shoeboxed presents unique features that can help companies streamline business processes: Document Scanning You can scan and categorize your receipts and other documents by yourself using the Shoeboxed mobile app or have the Shoeboxed team do it for you. There are several ways you can send your documents to Shoeboxed. You can send them through email, mail them in a Magic Envelope or your own envelopes, or upload a file from the desktop Shoeboxed dashboard. Note that documents other than receipts or business cards will go through scanning, optical character recognition (OCR), and archiving by title and date and will be saved in the “Other Documents” folder of your account. Document Processing Once Shoeboxed receives your envelope, it’ll take one to five days for your documents to appear in your account. The duration of processing depends on the plan. Once scanned, Shoeboxed will return your documents. The Magic Envelope One way to send your receipts, business cards, and other important business documents to the ShoeBoxed team is with a Magic Envelope. Magic Envelopes are 9-inch-by-12-inch physical envelopes that are made out of Tyvek. All you need to do is put all of your receipts and documents in the envelope and mail it to Shoeboxed, and the paperwork you submitted will appear in your file management system. When the envelope reaches Shoeboxed, it’ll take a couple of days for your documents to be processed. You’ll see the digital images of the receipts in your account afterward, including the information extracted from receipts, such as vendor details, total amount, payment type, and the last four digits of the card used. Shoeboxed will also categorize them based on their expense categories. Each Magic Envelope is capable of holding hundreds of receipts, depending on their size. However, Shoeboxed can give you more envelopes in case one isn’t enough. You can request envelopes from Shoeboxed online, and they’ll be shipped out on the next business day. If you have a large volume of receipts that need to be scanned and organized, we recommend that you upgrade to the Professional or Business plan to get unlimited Magic Envelopes: IRS-accepted Digital Receipts All receipts that Shoeboxed processes are IRS-ready. In case the IRS audits your business, they’ll accept and honor digital receipts made through Shoeboxed. The Canada Revenue Service also honors Shoeboxed digital receipts. Mobile App (2.4 on Google Play) (4.5 on App Store) Using the Shoeboxed app is fine if you don’t handle many receipts. The app has a receipt scanner that also processes these receipts. Unlike other apps out there, Shoeboxed extracts useful information from the receipt to save you the effort of manually entering this information: Every time you scan receipts using the Shoeboxed app, you’ll have to wait for them to process. At a maximum, processing of digital documents will take 24 hours, but it’s usually faster than that. Expense Reports You can generate a report on all processed and categorized expenses in Shoeboxed and export it as a CSV or PDF. For PDF exports, the report is limited to a maximum of 2,000 receipts: Business Cards Do you have a pile of business cards waiting to be processed? Shoeboxed can help you with that as well—you can outsource this work to Shoeboxed in addition to receipts. You can send these cards through Magic Envelope and Shoeboxed will upload the details to your account: You can export business card information into CSV so that you can upload these contacts into the following platforms: Google Contacts or Gmail LinkedIn Microsoft Outlook Hotmail Yahoo! Mail Blackberry Apple AddressBook Integrations Shoeboxed can integrate with multiple third-party applications. However, the most notable integrations include QuickBooks Online, Evernote, and Dropbox, which can all be directly integrated within the app. However, other integrations require exporting a CSV file and uploading the data to another app. Shoeboxed Alternatives Bottom Line If you’re tired of paper documents cluttering your office and you want to digitize them and store them in the cloud, then is a great choice. It has a lot of time-saving features, including the receipt scanning mobile app, which comes in handy if you don’t have a lot of documents to scan. It doesn’t have an all-out expense tracking feature like Zoho Expense, but it does a great job of getting your receipts organized based on the IRS guidelines. You can get started with Shoeboxed for free for 30 days (credit card required).