Welcome to the Fit Small Business free QuickBooks Online tutorials. Whether you are new to QuickBooks Online or could use a better understanding of the program, these tutorials are designed for you. Each QuickBooks tutorial provides an in-depth lesson complete with text, examples, and a comprehensive video demonstration.
While there are many good accounting software options for businesses, we rated QuickBooks Online as the best. These free QuickBooks tutorials will help you harness the power of QuickBooks Online while saving you time and frustration.
QuickBooks Online Tutorial: What’s Covered
Our course starts with setting up QuickBooks Online for your business. We cover how to record your income and expenses, how to manage bank and credit card transactions, and how to run financial statements. There are 39 tutorials in our QuickBooks Online tutorial spanning seven lessons. You should plan at least two hours to complete the first lesson, which includes 15 video tutorials.
About half of the tutorials have an average runtime of 5 minutes or less, and the longest tutorial is just under 14 minutes long. Each lesson has been broken down into bite-sized tutorials. Each QuickBooks tutorial includes a video where we demonstrate the concepts presented in each lesson.
How to Get the Most From Our Free QuickBooks Tutorials
You don’t need to be a certified public accountant (CPA) or even have an accounting degree to use QuickBooks Online successfully. While some basic bookkeeping knowledge would be helpful, it’s not required. In our free QuickBooks course, we will teach you what you need to know to manage your own books.
QuickBooks Online allows you to:
- Organize income and expenses: Having your income and expenses all in one place will make it easy to provide your CPA with the information to file your taxes.
- Give your accountant/tax preparer access to your data: QuickBooks allows you to create a secure user ID and password for anyone you want to give access to your data. You can also control if they can edit transactions or just view and run reports.
- Access up-to-date financial reports: QuickBooks allows easy access to financial statements when you need them, such as applying for a business loan or line of credit.
Now that you understand the importance of maintaining your books, here are three tips to get the most out of our free QuickBooks Online tutorials:
- Use QuickBooks every day: You will learn QuickBooks fastest if you use it every day. For the first lesson, we suggest you watch three videos a day so that by the end of day five, you will have completed all 15 videos.
- Follow along in your QuickBooks Online: We suggest you have your QuickBooks file open and mimic what you see in each video tutorial with your own data. If you don’t have QuickBooks Online yet, you can sign up for a free 30-day trial.
- Start at the beginning: This course was designed for new QuickBooks users, with each topic building on the previous one. Unless you are a seasoned QuickBooks user, I recommend you begin with Lesson 1 and complete the course in the order it is presented.
Our free QuickBooks course consists of seven lessons.
Lesson 1: Setting Up QuickBooks
In this lesson, you will learn how to set up key areas of QuickBooks like bank and credit card accounts, invoice templates, products and services, and the chart of accounts. By the time you complete this QuickBooks online tutorial, you will be ready to start using QuickBooks to manage all of your income and expenses.
The features and settings that you choose in this lesson will affect every area of QuickBooks. For example, you will set the default payment terms for customer invoices and vendor bills. You will also choose whether to turn on inventory quantity and cost tracking.
The Setting Up QuickBooks lesson includes the following tutorials:
Tutorial 1: How to Set Up Company Information (5:24 video watch time)
Tutorial 2: How to Customize Invoices, Sales Receipts & Estimates (5:40)
Tutorial 3: How to Set Up Invoices, Sales Receipts & Estimates (5:57)
Tutorial 4: How to Set Up Products and Services (3:55)
Tutorial 5: How to Set Up Messages (2:37)
Tutorial 6: How to Set Up Statements (2:13)
Tutorial 7: How to Set Up Expenses (5:56)
Tutorial 8: How to Set Up Advanced Settings (9:31)
Tutorial 9: How to Import Bank Transactions (12:26)
Tutorial 10: How to Import Credit Card Transactions (10:21)
Tutorial 11: How to Set Up Multiple Users (13:01)
Tutorial 12: How to Set Up the Chart of Accounts (6:36)
Tutorial 13: How to Set Up the Products and Services List (10:01)
Tutorial 14: How to Set Up Customers (13:41)
Tutorial 15: How to Set Up Vendors (12:41)
Lesson 2: Managing Sales and Income
This lesson covers how to record your sales and track your income in QuickBooks Online. There are two types of sales in QuickBooks: credit sales and cash sales. By the end of this lesson, you will be able to keep track of your credit sales by creating and emailing invoices to your customers as well as recording cash sales where no invoice is needed.
You will also learn how to apply payments received to outstanding invoices so that your accounts receivable is up to date and income is not counted twice. After this lesson, learn about account receivable aging reports, which will help you manage unpaid invoices.
The Managing Sales and Income in QuickBooks lesson includes the following tutorials:
Tutorial 1: How to Create Estimates (Quotes or Bids) (9:26 video watch time)
Tutorial 2: How to Create and Send Invoices (8:00)
Tutorial 3: How to Receive Payment (5:51)
Tutorial 4: How to Create & Send Sales Receipts (7:01)
Lesson 3: Managing Bills and Expenses
This lesson covers how to manage your bills and record expenses in QuickBooks. As a small business owner or manager, you know that managing expenses is as important as generating sales. By the end of this QuickBooks tutorial, you will be able to keep track of expenses in a couple of ways.
First, you can write and print checks directly from QuickBooks to pay for expenses that require immediate payment. Second, you will be able to manage what you owe to vendors by entering and tracking bills. You will learn to enter the payment of these bills correctly so that the expense is not recorded twice.
The Managing Bills and Expenses in QuickBooks lesson includes the following tutorials:
Tutorial 1: How to Write & Print Checks (5:26 video watch time)
Tutorial 2: How to Enter Bills (6:19)
Tutorial 3: How to Pay Bills (5:30)
Lesson 4: Managing Banking Transactions
You will be able to manage all of your downloaded banking transactions by the end of this lesson. You will also understand how to enter basic banking transactions manually. Finally, you will be able to use the reconcile tool to ensure the transactions on your bank statement match up with what has been entered into QuickBooks. This will result in up-to-date financial statements.
The income and expense that flows in and out of your business will eventually be recorded as cash received and spent in your business bank account. If you need a refresher, we walked through how to import your banking transactions into QuickBooks in Lesson 1, Tutorial 9.
The Managing Banking Transactions in QuickBooks lesson includes the following tutorials:
Tutorial 1: How to Enter Banking Transactions Manually (7:17 video watch time)
Tutorial 2: How to Manage Downloaded Banking Transactions (9:47)
Tutorial 3: How to Record Bank Deposits (4:22)
Tutorial 4: How to Transfer Funds Between Bank Accounts (3:51)
Tutorial 5: How to Handle Bounced Checks From Customers (6:57)
Tutorial 6: How to Process Bank Reconciliation (15:31)
Lesson 5: Managing Business Credit Card Transactions
Bookkeeping is much easier when cash transactions are kept to a minimum. One way to limit cash transactions is to use a credit card. This lesson will teach you to track your credit card purchases in QuickBooks and reconcile them with your credit card statement to ensure that they match.
A business credit card can be a terrific way to establish business credit. Similar to banking transactions, you can connect your credit card to your QuickBooks Online account so that your credit card purchases will automatically download into QuickBooks.
The Managing Business Credit Card Transactions in QuickBooks lesson includes the following tutorials:
Tutorial 2: How to Manage Downloaded Business Credit Card Transactions (14:04)
Tutorial 3: How to Enter a Credit Card Refund (4:00)
Tutorial 4: How to Reconcile Business Credit Card Accounts (14:37)
Lesson 6: Managing Credit Card Sales
By the end of this lesson, you will be able to manage credit card sales if you have an Intuit Payments account that is integrated into QuickBooks. You will also be able to manage your credit card sales if you use a third-party credit card processor.
You should consider accepting credit card payments as a convenience for your customers and to increase the speed that you collect outstanding invoices. This lesson covers how to reconcile credit card payments received.
The Managing Credit Card Sales in QuickBooks lesson includes the following tutorials:
Tutorial 1: How to Manage Credit Card Sales With Intuit Merchant Services (12:59 video watch time)
Tutorial 2: How to Manage Credit Card Sales With a Third-party Credit Card Processor (10:39)
Lesson 7: Reporting in QuickBooks Online
QuickBooks will generate important reports that will provide you, your accountant, and your banker important insights into the financial health of your business. This QuickBooks tutorial will teach you the importance of and how to print the profit-and-loss report, balance sheet report, statement of cash flows and accounts receivable and accounts payable aging reports.
One of the primary purposes of using bookkeeping software like QuickBooks Online is to determine the health of your business at any given point in time. Having the ability to produce solid, accurate financial statements can benefit you in the following ways:
- You might gain potential investors
- You might secure a business loan or line of credit
- You can make better business decisions, such as whether you should sell a new product or service or drop one that is not doing so well
The Reporting in QuickBooks lesson includes the following tutorials:
Tutorial 1: How to Run a Profit and Loss Statement (10:57 video watch time)
Tutorial 2: How to Run a Balance Sheet Report (8:26)
Tutorial 3: How to Run a Statement of Cash Flows (7:27)
Tutorial 4: How to Run an Accounts Receivable Aging Report (8:05)
Tutorial 5: How to Run an Accounts Payable Aging Report (6:29)
Now that you have completed our QuickBooks Online tutorials, you know that you don’t have to be a CPA or have an accounting background to learn how to use QuickBooks. You can set up your business, send invoices, track bills, record banking transactions, and print reports that summarize it all.