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Welcome to the Fit Small Business Free QuickBooks Online Tutorials!

Whether you are brand new to QuickBooks Online or could just use a better understanding of the program, these tutorials were designed for you! Still testing the waters? Fit Small Business readers can receive up to 50% off their purchase of Quickbooks Online by clicking here.

There are a total of 39 tutorials spanning 7 lessons. We have broken down each lesson into bite-size step by step tutorials. Each tutorial also includes a video where we demonstrate the concepts presented in each using a QuickBooks Online account.

If you are a seasoned QuickBooks Online user, then feel free to take the lessons in any order that you prefer.  However, if you are brand new to QuickBooks Online, then I would recommend that you begin with Lesson 1 and learn Quickbooks from there.

Lesson 1: Setting Up QuickBooks

The features and settings that you will make decisions for in this lesson will affect every area of QuickBooks. For example, setting up the default payment terms for customer invoices and vendor bills as well as turning on inventory quantity and cost tracking are just a few examples of what takes place in this lesson.  

By the time you complete this lesson, you will be able to start using QuickBooks to manage your customers, vendors, products, and services as well as keep track of your income and expenses.

This lesson includes the following tutorials:

Tutorial 1: How to Set Up Company Information (5:24 video watch time)
Tutorial 2: How to Customize Invoices, Sales Receipts & Estimates (5:40)
Tutorial 3: How to Set Up Invoices, Sales Receipts & Estimates (5:57)
Tutorial 4: How to Set Up Products & Services (3:55)
Tutorial 5: How to Set Up Messages (2:37)
Tutorial 6: How to Set Up Statements (2:13)
Tutorial 7: How to Set Up Expenses (5:56)
Tutorial 8: How to Set Up Advanced Settings (9:31)
Tutorial 9: How to Import Banking Transactions (12:26)
Tutorial 10: How to Import Credit Card Transactions (10:21)
Tutorial 11: How to Set Up Multiple Users (13:01)
Tutorial 12: How to Set Up the Chart of Accounts (6:36)
Tutorial 13: How to Set Up the Products & Services List (10:01)
Tutorial 14: How to Set Up Customers (13:41)
Tutorial 15: How to Set Up Vendors (12:41)

Lesson 2: Managing Sales and Income

In QuickBooks, there are two types of sales; credit sales and cash sales. By the end of this lesson, you will be able to keep track of your credit sales by creating invoices for your customers and sending them via email. You will also be able to apply their payments to their outstanding invoices so that your accounts are up-to-date. Finally you will be able to create sales receipts so that you can keep track of your cash sales.  

This lesson includes the following tutorials:

Tutorial 1: How to Create Estimates (Quotes or Bids) (9:26 video watch time)
Tutorial 2: How to Create and Send Invoices (8:00)
Tutorial 3: How to Receive Payment (5:51)
Tutorial 4: How to Create & Send Sales Receipts (7:01)

Lesson 3: Managing Bills and Expenses

If you have been in business long enough, you know that it doesn’t matter how much sales you have if you don’t learn how to manage your expenses.  

By the end of this lesson, you will be able to keep track of expenses in a couple of ways. First, you can write and print checks directly from QuickBooks to pay for expenses that require immediate payment. Second, you will be able to manage what you owe to vendors who have extended payment terms to you. By setting up all vendors with payment terms in QuickBooks and making sure that you enter all of your vendor bills in a timely manner, you will have an accurate accounts payable balance. Having an accurate A/P balance will help you to understand how much cash you will need to meet your current and future obligations.

This lesson includes the following tutorials:

Tutorial 1: How to Write and Print Checks (5:26 video watch time)
Tutorial 2: How to Enter Bills (6:19)
Tutorial 3: How to Pay Bills (5:30)

Lesson 4: Managing Banking Transactions

The money that flows into your business in the form of sales and out of your business in the form of expenses will eventually end up going through your business bank account. In Lesson 1, Tutorial 9 we walked through how to import your banking transactions into QuickBooks.  

By the end of this lesson, you will be able to manage all of your downloaded banking transactions. You will also understand how to manually enter basic banking transactions. Finally, you will be able to use the reconcile tool to ensure that the transactions on your bank statement match up with what has been entered into QuickBooks. This will result in up-to-date financial statements.

This lesson includes the following tutorials:

Tutorial 1: How to Manually Enter Banking Transactions (7:17 video watch time)
Tutorial 2: How to Manage Downloaded Banking Transactions (9:47)
Tutorial 3: How to Record Bank Deposits (4:22)
Tutorial 4: How to Transfer Funds Between Bank Accounts (3:51)
Tutorial 5: How to Handle Bounced Checks from Customers (6:57)
Tutorial 6: How to Process Bank Reconciliation (15:31)

Lesson 5: Managing Business Credit Card Transactions

A business credit card can be a great way to establish business credit. Similar to banking transactions, you can connect your credit card to your QuickBooks Online account so that your credit card purchases will automatically download into QuickBooks.  

By the end of this lesson, you will be able to track your credit card purchases in QuickBooks and reconcile them with your credit card statement to ensure that they match. This will result in up-to-date financial statements.

This lesson includes the following tutorials:

Tutorial 1: How to Manually Enter Business Credit Card Transactions (8:42 video watch time)
Tutorial 2: How to Manage Downloaded Business Credit Card Transactions (14:04)
Tutorial 3: How to Enter a Credit Card Refund (4:00)
Tutorial 4: How to Reconcile Business Credit Card Accounts (14:37)

Lesson 6: Managing Credit Card Sales

In order to make payment convenient for your customers, you should consider accepting credit card payments. By the end of this lesson, you will be able to manage credit card sales if you have an Intuit Payments account that is integrated into QuickBooks. You will also be able to manage your credit card sales if you use a 3rd party credit card processor. This lesson includes the following tutorials:  

Tutorial 1: How to Manage Credit Card Sales with Intuit Merchant Services (12:59 video watch time)
Tutorial 2: How to Manage Credit Card Sales with a 3rd Party Credit Card Processor (10:39)

Lesson 7: Reporting

One of the primary purposes of using a bookkeeping system like QuickBooks Online is so that you can determine the health of your business at any given point in time. Having the ability to produce good, accurate financial statements can benefit you in a number of ways:

• Gain potential investors
• Secure a business loan or line of credit
• Provide info that will help you determine if you should sell a new product or service or drop one that is not doing so well

By the end of this lesson, you will understand the importance of 5 key reports and how to create them in QuickBooks.

This lesson includes the following tutorials:

Tutorial 1: How to Run a Profit & Loss Statement (10:57 video watch time)
Tutorial 2: How to Run a Balance Sheet Report (8:26)
Tutorial 3: How to Run a Statement of Cash Flows (7:27)
Tutorial 4: How to Run an Accounts Receivable Aging Report (8:05)
Tutorial 5: How to Run an Accounts Payable Aging Report (6:29)