59 Free QuickBooks Tutorials: Learn QuickBooks Fast (+Video)

Welcome to Fit Small Business’ free QuickBooks Online tutorials. Each provides an in-depth lesson complete with text, examples, and a comprehensive video demonstration — designed to help you better understand how to use QuickBooks for your business.

 

QuickBooks Online tutorial: What’s covered

There are 59 guides in our QuickBooks Online tutorial, spanning eight main modules. Plan at least two hours to complete the first module, which includes 14 video tutorials. About half of the guides have an average runtime of five minutes or less, and the longest is slightly less than 14 minutes long. Each lesson has been broken down into bite-sized tutorials.

To get the most from our free QuickBooks tutorials, I recommend following along in your QuickBooks Online account (if you already have one) and completing the tutorials in the order they are presented.

Our free QuickBooks course consists of eight main lessons.

Module 1:

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Setting up QuickBooks Online

In this module, I’ll walk you through setting up the key areas of QuickBooks Online, including entering your company information, adding users, customizing your dashboard, and setting up your chart of accounts. By the end of this section, you’ll be ready to start using QuickBooks to track your income and expenses with confidence.

The features and settings you choose in this module affect how QuickBooks works across your entire account. For example, you’ll set default payment terms for customer invoices and vendor bills, and decide whether to turn on tools like project tracking and inventory quantity and cost tracking.

This module includes the following tutorials:

Module 2:

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Managing sales and income

In this section, I cover how to create sales forms and track sales and income in QuickBooks Online. By the end of this chapter, you will be able to keep track of your credit sales by creating and emailing invoices to your customers as well as recording cash sales where no invoice is needed.

I’ll also guide you on how to apply payments received to outstanding invoices and receive partial payments from customers. Furthermore, you’ll discover how to track billable hours and bill your clients for the time worked.

Below are the lessons included in this module:

Module 3:

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Managing bills and expenses

This module covers how to manage bills and record expenses in QuickBooks. As a small business owner or manager, you already know that controlling expenses is just as important as generating sales. By the end of this lesson, you’ll be able to track expenses in a few different ways.

In this section, I’ll show you how to write and print checks directly from QuickBooks for expenses that need immediate payment. I’ll also walk through how to enter and track bills and apply payments correctly, so expenses aren’t recorded twice. In addition, you’ll learn how to write off bad debts, which QuickBooks records as an expense.

This module includes the following lessons:

Module 4:

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Managing banking transactions

In this module, I’ll walk you through how to manage your downloaded banking transactions. I’ll also show you how to enter basic banking transactions manually and use the Undeposited Funds account to temporarily hold cash and check payments before depositing them into your bank account. You’ll learn how to reconcile your bank and credit card accounts — and how to undo reconciliations if needed.

This module includes the following tutorials:

Module 5:

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Managing business credit card transactions

This module shows you how to download and track credit card purchases in QuickBooks and reconcile them with your credit card statement to make sure everything matches. I’ll also cover how to manage credit card sales using either a QuickBooks Payments account integrated with QuickBooks or a third-party credit card processor. Accepting credit card payments can make things easier for your customers and help you collect outstanding invoices faster.

This module includes the following credit card–related tutorials:

Module 6:

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Setting up & managing payroll

Using QuickBooks Workforce (formerly QuickBooks Payroll) automatically includes your wages, salaries, and payroll taxes in your financial statements. In this section, we’ll walk through how to set up employees in QuickBooks, run payroll, pay employees by direct deposit or check, and reconcile your payroll taxes.

This module includes the following tutorials:

Module 7:

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Reporting in QuickBooks Online

QuickBooks generates key reports that give you, your accountant, and your banker valuable insight into your business’s financial health. In this module, I’ll explain why these reports matter and show you how to run and print the profit and loss report, balance sheet, statement of cash flows, and A/R and A/P aging reports.

This section includes the following tutorials:

Module 8:

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Advanced accounting in QuickBooks Online

In the final module, I’ll cover how to handle more advanced tasks, including creating journal entries to adjust your accounts, closing a financial year to lock in your data, and using the QuickBooks audit trail to track changes made within your account. I’ll also show you how to use advanced features like class and location tracking, recurring transactions, and project accounting.

This section includes the following tutorials:

Frequently Asked Questions (FAQs)

What are Fit Small Business’ free QuickBooks tutorials?

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Do I need any prior accounting experience to take Fit Small Business’ QuickBooks Online courses?

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Are Fit Small Business’ QuickBooks Online tutorials updated regularly?

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Bottom Line

Our free QuickBooks tutorials will teach you the basics you need to know to start keeping the books for your small company or employer. Don’t be intimidated by the size of the tutorial―take one lesson or tutorial at a time. Get started today.