How to Print Payroll Checks in QuickBooks Online in 6 Steps

Once you purchase Check Stock, you'll need to adjust your printer settings within your QuickBooks payroll software. To do that, go to the QuickBooks homepage and select the settings gear icon in the upper right hand corner. You'll see a list of setting options on the left. Click payroll settings. Then scroll down the page until you see printing. Select the pencil off to the right to make edits. You'll see that the system asks you the type of paper you would like to print on.

The default should be plain paper. If you're indeed using plain paper to print your paper checks, you'll simply click save, done, and then you'll be ready to print. If you're using preprinted paper, select that option. QuickBook also gives you the option to order your checks directly from its site. The good thing about this is that you can be sure the check stock is compatible versus just buying random check stock from any provider. QuickBooks even gives you a link within the software so that you can order directly from within the printer settings if you haven't already.

You'll need to select whether or not you're printing one payub or two payubs and then click align check. You'll see a list of instructions from QuickBooks on exactly what you need to do when it comes to loading your paper and what you need to look for to ensure that everything is aligned. When you're done, you'll have the option to print a sample check. This will help you verify whether or not your preprinted paper is indeed aligned with your printer settings.

Once it is, you can click save and then save again. And finally done. Now you're actually ready to print the paper checks. But before you can print, you'll need to ensure that you have run payroll for the employee or employees for whom you're wanting to pay. Scroll down to payroll on the homepage and go to overview. You'll see the option to view paycheck list. Select it. This will show you all the employees for whom you have run payroll but have yet actually to pay.

You can assign a check number. We'll say 22. And then you can actually select each employee who is being paid by check under payment method and then click print. Once you click print, you'll see the actual paycheck that will print out once you're ready. Double check to make sure everything is in line. And once it is, all you have to do is click the printer button in the upper right hand corner. And there you have it. You can print your employees paper checks.

This transcript was generated automatically from the video's captions and may contain errors.