Setting up the books for your small business can be quite overwhelming. Unless you have prior accounting or bookkeeping knowledge, you will need a little help getting started with QuickBooks. Luckily, you don’t need an accounting background to complete the QuickBooks setup process; our step by step course was created just for QuickBooks beginners like you.
QuickBooks offers a free 30-day trial. Our step-by-step lessons make setup easy, so follow along with your own free trial of QuickBooks Online. FitSmallBusiness readers can receive up to 50 percent off their purchase of QuickBooks Online.
The key to being able to manage your bookkeeping smoothly in QuickBooks is getting off to a good start. By investing a little time upfront to learn how to set up QuickBooks, you will save time and money in the long run.
We have simplified the QuickBooks setup process by breaking it down into 15 bite-sized lessons that include such topics as:
- Setting up a good quality chart of accounts so that you have accurate financial statements.
- Setting up customers and vendors for accurate sales and expense reporting.
- Connecting QuickBooks Online with your bank and credit card accounts to ensure all income and expenses are accounted for.
- Customizing QuickBooks Online with your company information to create professional-looking sales forms.
Sign up to save up to 50 percent off your paid QuickBooks account and download our free course to get started right away.
Listed below are the 15 lessons you will need to complete the QuickBooks Online setup:
In this lesson, we will walk you through how to set up basic company information. This includes company name, logo, address, email, website and legal entity — sole proprietorship, limited liability company (LLC), S-corporation — information. This information will be used on reports, customer invoices and tax returns.
In this lesson, we will walk through how to customize sales forms so that they are professional and provide detailed information like payment terms, discount field, field for deposits and other key information for customers. We recommend customizing your sales forms before learning how to set up sales forms in the next lesson.
In this lesson, you will decide what information will appear on your sales forms, including a service date, shipping fields and whether or not your customer prefers to receive invoices via email or snail mail.
In this lesson, we will determine the level of detail that you should include on sales forms regarding products and services sold to your customers, including but not limited to cost, quantity and detailed description.
In this lesson, we will walk through how you can personalize email messages that you send to your customers along with their invoices, sales receipts and estimates. For example, you can add a message at the bottom of each invoice that says “Thank you for your business” or “We appreciate your prompt payment.”
In this lesson, we will walk through the QuickBooks setup options you have when sending statements to your customers. If you prefer to send invoices to your customers instead of billing them on a monthly, quarterly or annual basis, then you can skip this lesson.
In this lesson, we will walk through how to customize your QuickBooks set up to track your expenses. This includes billing customers for expenses incurred on their behalf, setting up accounts payable and creating purchase orders.
In this lesson, we will walk through how to turn on settings for your financial reports, including your profit & loss statement, balance sheet and cash flow statement.
In this lesson, we will show you how to connect your bank account to QuickBooks, so that your banking transactions automatically download into QuickBooks. We will also explain how to import your banking transactions using a comma-separated value (CSV) or Microsoft Excel file.
In this lesson, we will show you how to connect your credit card to QuickBooks, so that your credit card transactions automatically download into QuickBooks. We will also explain how to import your credit card transactions using a CSV or Excel file.
In this lesson, we will walk through how to set up QuickBooks Online to give your accountant and other users like a tax professional or bookkeeper access to your QuickBooks data.
In this lesson, we will walk through how to add, edit and delete accounts from your chart of accounts list in QuickBooks. When you create your QuickBooks file, you will have a chart of accounts list based on the industry that your business falls into.
In this lesson, we will walk through how to set up QuickBooks Online to track the products and services that you sell and cover various options for tracking inventory.
Lesson 14: How to Set Up Customers in QuickBooks Online
In this lesson, we will walk through how to set up QuickBooks Online to track key fields of information for your customers like email, phone number, primary contact and social media channels. This information will be used to communicate with customers and generate customer and sales reports.
Lesson 15: How to Set Up Vendors in QuickBooks Online
In this lesson, we will walk through how to set up QuickBooks Online to track key fields of information for your vendors like email, phone number, primary contact and credit limit. This information will be used to communicate with vendor suppliers, generate vendor reports and vendor bills.
By completing this course, you will be ready to start running your day to day business with QuickBooks Online. If you would like to find a local bookkeeper to either provide QuickBooks training or to manage the bookkeeping process, check out our National Bookkeeper Directory.
Now that we have given you a preview of what’s included in the course, it’s time for you to get started with the first lesson, How to Set Up Company Information in QuickBooks Online. If you’re a seasoned QuickBooks, user then select the lesson that you need to brush up on.
Be sure to sign up for your very own QuickBooks account so that you can follow along with each lesson. Click the button below to save up to 50 percent off your purchase!